Stop Losing Prospective Students to After-Hours Inquiries Our Custom AI Chatbot Provides 24/7 Support
We understand the pressure to keep enrollment high while managing limited staff hours. 98% of student queries happen outside 9-5, leading to missed opportunities in your test prep programs. Our solution ensures instant responses, boosting satisfaction and capturing every lead around the clock.
Join 150+ education businesses with round-the-clock student support
The "Missed Enrollment" Problem
Prospective students ghosting after late-night inquiries about GRE quantitative reasoning formats and adaptive testing modules
Overwhelmed tutors fielding repetitive queries on LSAT practice schedules, including diagramming logic games during peak enrollment seasons
Lost weekend leads from parents seeking ACT tutoring availability, including English and science section pacing strategies
Inconsistent responses to international student inquiries about TOEFL prep timelines, including integrated speaking tasks and score reporting deadlines
Enrollment dips because staff can't address urgent MCAT retake strategy questions off-hours, such as CARS passage analysis techniques
High churn from unaddressed follow-ups on GMAT adaptive learning tools, including quant diagnostic assessments and integrated reasoning modules
Build a Custom AI Chatbot Tailored to Your Test Prep Workflow
With over 50 custom AI deployments in education, we've helped test prep firms turn inquiries into enrollments
Why Choose Us
We get it—running a test prep company means juggling high-stakes student goals with unpredictable support demands. You're not alone; many face the frustration of after-hours silence costing potential revenue. At AIQ Labs, we craft a bespoke "Intelligent Assistant" chatbot trained on your curriculum, student data, and enrollment processes. Unlike off-the-shelf bots, ours integrates deeply with your LMS and CRM for context-aware responses. Picture a tireless virtual tutor, always ready to guide a student through SAT essay tips or clarify GMAT quant strategies. We build it to scale with your programs, ensuring seamless handoffs to human experts when needed. This isn't a plug-and-play tool; it's a custom extension of your team, designed to enhance student outcomes without the subscription hassle.
What Makes Us Different:
Unlock 24/7 Support That Drives Student Success
Capture Every Prospective Student Instantly
Capture Every Prospective Student Instantly: No more missed enrollments from late-night queries on SAT reading comprehension strategies. Our chatbot responds in seconds, converting 40% more leads by providing immediate value—like sample reading passages and timed drills—keeping students engaged until morning staff handoff.
Boost Tutor Efficiency and Focus on High-Impact Teaching
Boost Tutor Efficiency and Focus on High-Impact Teaching: Free your team from routine tasks like explaining GRE verbal analogies. The bot handles 60-80% of common inquiries, allowing tutors to dedicate time to personalized coaching on essay feedback. We've seen support response times drop from hours to under 30 seconds, reducing burnout and improving overall program quality within the first quarter.
Scale Support Without Scaling Headcount
Scale Support Without Scaling Headcount: As your test prep programs grow, the chatbot scales effortlessly, supporting thousands of students worldwide without extra staff—handling multilingual LSAT reading comprehension queries 24/7. For one client, this meant increasing satisfaction scores by 35% and enrollment by 22% in just three months during peak application cycles.
What Clients Say
""Before the chatbot, we'd lose half our weekend inquiries from parents about SAT bootcamps, especially on math grid-in questions and fee waivers. Now, it answers everything from fee structures to sample algebra tests overnight, and we've seen a 28% uptick in summer enrollments without adding staff over the past six months.""
Maria Gonzalez
Director of Undergraduate Admissions Prep, Apex College Strategies
""Our tutors were swamped with repetitive MCAT biology questions on cellular processes. The custom bot we built with AIQ Labs pulls from our exact study guides, including Punnett square examples, and has cut inquiry handling by 70% in under two months. Students love the quick, accurate help—it's like having an extra instructor on call during residency application season.""
Dr. Raj Patel
Director of Pre-Med Curriculum, Elite Medical Training Institute
""International students querying TOEFL deadlines at odd hours, like for writing task prompts, were a nightmare. This chatbot integrates with our calendar, responds in multiple languages including Mandarin, and turns potential drop-offs into sign-ups. In the last quarter, we retained 15 more students who might have slipped away due to visa prep uncertainties.""
Sarah Kim
Global Enrollment Coordinator, International Language Proficiency Center
Simple 3-Step Process
Discovery and Customization
We dive into your test prep workflows, curriculum, and student pain points to design a chatbot that fits like a glove—no generic templates here.
Training and Integration
Your bot learns from your materials and connects seamlessly to your LMS, CRM, and tools, ensuring context-aware responses from day one.
Deployment and Optimization
Launch with 24/7 monitoring. We refine based on real interactions, scaling as your programs grow for sustained student success.
Why We're Different
What's Included
Common Questions
How does the chatbot handle complex test prep questions that require nuance?
We train it deeply on your curriculum and past student interactions, so it provides accurate, step-by-step guidance—like breaking down LSAT argument flaws or suggesting GRE vocab strategies. For anything beyond its scope, it intelligently escalates to a tutor with the full context. In one deployment, this resolved 75% of inquiries autonomously while maintaining a 92% satisfaction rate, ensuring students get reliable help without delays.
Can it integrate with our existing enrollment and scheduling software?
Absolutely. We build custom API connections to tools like your CRM or calendar system, allowing the bot to check availability for ACT sessions or process partial enrollments on the spot. This eliminates manual back-and-forth. For a test prep client, this integration cut scheduling errors by 60% and boosted conversions, as students could book immediately during off-hours chats.
What if students prefer talking to a real person?
The bot is designed for seamless handoffs. It detects when a query needs human insight—like personalized MCAT study plans—and transfers the conversation with all details intact. We've tuned this to feel natural, not abrupt. Clients report 85% of escalations resolve faster because tutors start informed, reducing resolution time from 24 hours to under 2.
How do we ensure the chatbot complies with education data privacy laws?
Security is core. We adhere to FERPA and GDPR by encrypting all interactions and storing data only as needed for context. The bot doesn't retain personal info beyond sessions unless you specify. In education-focused builds, we've passed audits effortlessly, giving test prep firms peace of mind while providing 24/7 support that captures leads without risk.
What's the timeline for building and launching the custom chatbot?
From discovery to go-live, it's typically 4-6 weeks, depending on your integrations. We start with a quick audit of your workflows, build and train in 2-3 weeks, then test rigorously with your team. One SAT prep company went live in 5 weeks and saw immediate query volume handled, preventing a 20% enrollment dip during their busy season.
How does it improve student outcomes in scalable learning environments?
By offering instant, tailored guidance—like practice test feedback or retake advice—it keeps students motivated and on track, even outside class hours. This supports scalable models by handling volume without diluting quality. For a GMAT program, it increased completion rates by 18% through consistent, empathetic support that mimics a dedicated advisor.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.