Stop Missing WOD Sign-Ups and Member Check-Ins With Our 24/7 AI Chatbot Built Just for Your Box
Imagine your CrossFit gym never closing its doors to questions—even at 2 AM when a member can't sleep and wants to book tomorrow's 5 AM heat. Our custom chatbot handles it all, boosting retention by 30% without you lifting a finger.
Join 250+ fitness businesses with round-the-clock member support
The "After-Hours Ghosting" Problem
Members ghosting after-hours inquiries about scaling hero WODs for different fitness levels
Missed opportunities when athletes email at midnight about personalized macro plans for paleo diets
Overloaded front desk during peak hours from basic gear rental questions
Retention dips because newbies can't get quick answers on membership tiers like basic vs. unlimited WOD access
Coaches wasting time on repetitive queries instead of programming killer workouts
Coaches wasting time on repetitive queries about proper squat form instead of programming killer AMRAP workouts
Our Custom-Built AI Chatbot for CrossFit Gyms
We've powered support for over 50 CrossFit affiliates, turning chaotic inboxes into smooth member experiences.
Why Choose Us
Let's be honest, running a CrossFit box means your members expect that high-energy support 24/7, just like your endless AMRAPs. Here's the thing: generic chat tools flake out on the specifics—like explaining a paleo meal prep or checking drop-in availability. We build your chatbot from the ground up, trained on your gym's lingo, class calendars, and retention strategies. It responds instantly to queries about burpee modifications or partner workout pairings, ensuring no athlete feels left in the dust. You're probably thinking, 'Will it fit my flow?' Absolutely—we integrate it seamlessly with your booking software, so it's like having an extra coach who's always on duty, without the payroll hit.
What Makes Us Different:
Unlock Non-Stop Member Engagement
Boost Retention with Instant Support
Boost Retention with Instant Support: Your members stick around longer when questions about scaling hero WODs or checking class caps for busy mornings get answered at 3 AM. We've seen CrossFit boxes cut churn by 25% in three months by closing those after-hours gaps—think happier athletes showing up consistently for those Fran or Murph sessions.
Capture Every Lead, Day or Night
Capture Every Lead, Day or Night: Never miss a potential member searching for 'CrossFit near me' at midnight. Our chatbot qualifies them on the spot with questions about their fitness goals, books free trial classes, and feeds hot leads straight to your CRM, turning curiosity into signed waivers and growing your community by up to 40% within six months.
Free Up Your Team for What Matters
Free Up Your Team for What Matters: Coaches focus on spotting heavy cleans and hyping PRs during peak hours, not fielding the same 'What's the dress code for Oly lifting?' questions. This setup saves 15+ hours weekly on admin, letting your box run leaner while member satisfaction scores soar 30%—real talk, it's like adding extra recovery days to your programming.
What Clients Say
"Before AIQ's chatbot, we'd wake up to 20 unread messages from members confused about scaling our Thursday night Olympic lifting class for beginners. Now, it handles 80% of those overnight queries with spot-on advice, and our no-show rate for morning WODs dropped from 15% to under 5% in just two months. Total game-changer for keeping our team's energy high."
Sarah Jenkins
Head Coach at IronForge CrossFit, a 200-member box in Austin, TX
"I was skeptical about a bot understanding CrossFit lingo, but this one nails it—explains scaling options for RX vs. scaled WODs like Cindy without missing a beat. We've added 12 new members from late-night chats about joining our affiliate program, and my front desk staff finally gets a breather during those hectic lunch rush sign-ins."
Mike Rodriguez
Owner of Apex Strength Gym, specializing in functional fitness in Denver, CO
"Dealing with injury-related queries on things like shoulder mobility during snatches used to eat up hours; now the chatbot pulls from our rehab protocols and books physio consults instantly via integrated scheduling. Retention jumped 18% last quarter after implementing it, and members say they feel more supported than ever during their progression to PRs. Wish we'd integrated this sooner for our community events."
Emily Chen
Operations Manager at ForgeFit Box, a wellness-focused gym in Seattle, WA
Simple 3-Step Process
Discovery and Customization
We dive into your gym's vibe—your WOD schedules, member personas, and pain points like peak-hour overloads—to design a chatbot that's a perfect fit, not some off-the-shelf mismatch.
Build and Train Your AI Ally
Our engineers craft it with your data, testing responses on real scenarios like 'Can I bring a friend to the 6 PM heat?' until it's sharper than a barbell stripper.
Launch, Integrate, and Optimize
We plug it into your website and apps, monitor for the first month, and tweak based on actual chats—ensuring it evolves with your box's growth, just like your programming.
Why We're Different
What's Included
Common Questions
How does the chatbot handle sensitive topics like injury advice?
We train it strictly on your gym's protocols and general fitness guidelines, ensuring it provides helpful overviews—like suggesting rest for a tweaked shoulder—but always escalates to a coach or certified trainer for anything personalized. For instance, if a member asks about knee pain during squats, it shares your standard mobility drills and books a consult slot. This keeps things safe and compliant, while freeing your team from low-level queries. We've fine-tuned this for CrossFit's high-intensity world, where quick, accurate info prevents dropouts. Plus, it logs everything for easy follow-up, boosting that member-coach connection without overwhelming your schedule.
Can it integrate with my existing CrossFit booking software?
Absolutely—unlike plug-and-play bots that barely sync, we build deep, two-way integrations with tools like Zen Planner or Mindbody. Your chatbot can check real-time availability for a 7 AM heat, reserve spots, and even send confirmations. Here's the thing: We map it to your exact workflow, so if a member chats about partnering up, it pulls duo options and handles payments on the spot. Gyms we've worked with report 40% faster bookings this way, turning casual inquiries into committed athletes. And if your setup changes, we update it seamlessly—no downtime during your busy seasons.
What if the chatbot can't answer a question about our unique programming?
You're probably thinking about those custom WODs that make your box special. Our system is designed to recognize limits and hand off gracefully—saying something like, 'That sounds like our signature thruster ladder; let me connect you with Coach Alex right now.' It uses your provided knowledge base for 85% of queries, but for the rest, it queues a live chat or email without frustrating the member. We include fallback training on your affiliate's lingo, and post-launch, we analyze misses to improve. One client saw response accuracy hit 95% after a month, keeping even niche questions—like EMOM variations—from slipping through.
How much does a custom chatbot cost for a small CrossFit gym?
Costs vary based on your needs, but for a typical box with 100-200 members, we start around $5,000 for the build, plus $200/month for maintenance—far less than hiring extra staff. Let's be honest, it's an investment that pays off quick: One gym recouped it in three months via reduced no-shows and new sign-ups. We tailor quotes after a free consult, factoring in integrations and features like voice support. No subscriptions to multiple tools; you own it outright. Compared to generic services charging $100+/user, our unified system cuts long-term costs while delivering 24/7 value tailored to CrossFit's demands.
Is the chatbot available on mobile for members on the go?
Yes, it's fully mobile-optimized, popping up on your site or app wherever members are—whether they're heading to a morning session or recovering post-WOD. It supports text, voice inputs for hands-free queries (great for drivers asking about evening classes), and even quick emoji responses to keep things fun and engaging. We ensure it's lightning-fast on all devices, with features like one-tap booking links. Athletes love it for real-time updates, like 'Is the 6 PM class full?' answered in seconds. We've optimized for CrossFit's active crowd, reducing friction so they stay connected without pulling over or pausing their day.
How do we measure the chatbot's impact on member retention?
We build in custom tracking right from the start—a dashboard showing metrics like response times, query resolution rates, and conversion to bookings or renewals. For example, track how many 'What's next after on-ramp?' chats lead to full memberships. Tie it to your retention KPIs, like reduced churn from unanswered after-hours questions. One CrossFit client monitored a 22% uplift in engagement within weeks, with direct links to longer member tenures. We provide monthly reports and A/B testing to refine it, ensuring it's not just helpful but a proven driver for your box's community loyalty.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.