Stop Losing Prospective Students to After-Hours Inquiries With 24/7 AI Chatbots That Engage and Convert
We understand how frustrating it is when a potential student messages at 10 PM about course details, only to go unanswered until morning—leading to lost enrollments. Our custom 24/7 chatbots ensure instant, empathetic responses, capturing every opportunity and boosting your student intake by up to 35%.
Join 150+ education providers with round-the-clock support that never misses a student query
The "After-Hours Enrollment Gap" Problem
Prospective students ghosting after unanswered evening queries about ESL class schedules and CEFR level placements
Overloaded admins juggling emails and calls during peak registration periods
Inconsistent responses to F-1 visa requirements and TOEFL placement test questions, confusing international applicants from non-English speaking countries
Missed opportunities from time zone differences with global student outreach
Current support tools failing to handle nuanced inquiries about personalized language learning paths, such as adaptive curricula for business English or IELTS preparation
Staff burnout from repetitive after-hours questions about TEFL course prerequisites, tuition fees, and certification timelines
Our Custom-Built Approach to 24/7 Student Support
With over 8 years engineering AI for education providers, we've helped 50+ language schools transform inquiries into seamless enrollments
Why Choose Us
We get it—running a language school means dealing with students across continents, each with unique needs like conversational practice schedules or certification paths. That's why we build your chatbot from the ground up, trained on your curriculum and student data. No off-the-shelf templates. Just a tailored AI that empathizes like a dedicated advisor, responds instantly, and integrates with your enrollment system. We've seen this before: schools losing 20-30% of leads to timing issues. Our solution closes that gap, ensuring every query feels heard, day or night.
What Makes Us Different:
Unlock Scalable Student Engagement Around the Clock
Capture Every Enrollment Opportunity
Capture Every Enrollment Opportunity: Never miss a lead again. Our chatbots engage prospects instantly, even at 3 AM from Asia, answering questions on immersion programs or grammar bootcamps while integrating with your LMS for real-time schedule availability. Result: 40% increase in conversion rates for one language school we partnered with, turning hesitant inquiries into confirmed spots within hours during peak spring enrollment.
Boost Student Satisfaction and Retention
Boost Student Satisfaction and Retention: Students feel supported, like having a virtual counselor always on call. Quick resolutions to doubts about level placements or online vs. in-person classes build trust, with proactive check-ins on progress in hybrid learning environments. Schools report 25% higher satisfaction scores within the first semester, with fewer dropouts as ongoing support reduces frustration in learning journeys.
Free Your Team for High-Impact Teaching
Free Your Team for High-Impact Teaching: Admins spend less time on repetitive chats, focusing instead on curriculum design or one-on-one mentoring for advanced proficiency levels. One partner cut support tickets by 60% for prerequisite and fee inquiries, reallocating 15 hours weekly to innovative lesson planning that drives better language proficiency outcomes, as measured by internal assessments.
What Clients Say
"Before AIQ Labs, we'd get emails from parents at midnight about summer intensive ESL schedules and placement testing, and by morning, they'd enrolled elsewhere. Now, our chatbot handles it all—guiding them through CEFR-aligned options and even booking trial immersion sessions. Enrollments jumped 28% last quarter during our global outreach campaign, and our team's not pulling all-nighters anymore."
Maria Gonzalez
Director of Admissions, VivaLingua Institute (Specializing in Adult ESL Programs)
"We were drowning in queries about CEFR level placements and TOEFL prep during our busy fall intake for international cohorts. The custom chatbot they built integrates with our testing platform, giving accurate advice instantly on adaptive learning paths. It's like having an extra staff member who never sleeps—saved us from hiring seasonally and kept our student pipeline steady through the holidays."
David Chen
Operations Manager, Global English Academy (Focused on TOEFL and Business English Training)
"International students often asked about F-1 visa support, homestay options, and IELTS prerequisites outside hours, leading to lost spots in our certification programs. This AI responds empathetically, pulling from our resources on cultural integration, and hands off seamlessly to advisors. In three months, we saw a 35% uptick in confirmed registrations from Europe and Asia, boosting our diversity enrollment goals."
Elena Petrova
Student Services Coordinator, Polyglot Language Center (Multilingual Certification and Visa Support Services)
Simple 3-Step Process
Discovery and Customization
We dive into your school's unique challenges—like peak inquiry times for beginner Spanish courses—and map out a chatbot tailored to your curriculum, enrollment flows, and student personas.
Build and Train the AI
Our engineers craft the system using your data: course catalogs, FAQ libraries, and past interactions. We train it to handle specifics like pronunciation tips or group class availabilities, ensuring natural, supportive dialogues.
Deploy, Test, and Scale
Launch on your website and apps with live testing. We monitor performance, refine based on real student chats, and scale as your programs grow—always owning the system, no subscription traps.
Why We're Different
What's Included
Common Questions
How does the chatbot handle inquiries in multiple languages for our diverse student base?
We train the AI on your specific language offerings, enabling it to detect and respond in the user's preferred language—whether it's basic queries in Italian or detailed ones in German. For instance, it can explain immersion program differences using natural phrasing from your curriculum. This ensures international students feel immediately understood, reducing confusion and boosting trust. We've customized this for schools with 5+ languages, resulting in 30% more engagements from non-English speakers. Integration with translation APIs keeps responses accurate without losing the empathetic tone essential for education.
What if a student's question is too complex for the bot to handle alone?
Our chatbots are designed with intelligent escalation: if a query veers into nuanced territory, like debating advanced syntax for certification prep, it seamlessly transfers to your staff via integrated channels like Slack or email, including full chat history. This prevents frustration—students get quick basics from the AI, then expert input. In one deployment, this cut resolution times by 50%, as the bot resolved 70% of cases independently while prepping humans perfectly. We fine-tune thresholds based on your typical interactions for smooth handoffs.
Can this integrate with our existing student management system?
Absolutely. We build deep, two-way API connections to systems like Moodle or your custom CRM, pulling live data on class rosters or availability. For example, a student asking about evening French classes gets instant slots from your database, with options to book directly. No more manual checks. This unification eliminates data silos, saving admins hours weekly. Our approach ensures scalability as your school grows, handling thousands of queries without performance dips, all while maintaining full ownership of the integrated setup.
How do we ensure the chatbot aligns with our school's teaching philosophy?
During discovery, we immerse in your philosophy—say, communicative vs. grammar-focused methods—and embed it into the AI's responses. It won't just answer; it'll guide with examples from your materials, like suggesting podcasts for listening skills. We test iteratively with your team to match tone, ensuring empathy shines through, much like a welcoming teacher. Schools we've worked with report it feels like an extension of their brand, increasing student comfort and enrollments by reflecting their unique approach to scalable language learning.
What kind of results can language schools expect in terms of ROI?
Expect tangible gains: reduced support costs by automating 60-80% of routine queries, freeing budget for teacher training. Enrollment lifts of 25-40% come from capturing after-hours leads, as seen in our partners. One school recouped investment in four months through 150 extra students. We provide metrics tracking, like query-to-enrollment rates, to measure impact on student outcomes. Long-term, it scales with your growth, turning the chatbot into a revenue driver rather than a cost center.
Is the chatbot secure for handling student personal data?
Security is paramount, especially with international students sharing visa details. We build with GDPR and FERPA compliance in mind, using encrypted data flows and role-based access. No third-party subscriptions mean you control all data storage on secure, owned infrastructure. For example, sensitive info like placement scores stays protected during chats. Our audits ensure zero breaches in past deployments, giving peace of mind as you focus on outcomes like improved proficiency rates without privacy worries.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.