Stop Losing Hours to Manual Scheduling and Parts Tracking Automate Your Shop for Peak Efficiency
Auto body shops waste up to 25 hours per week on repetitive tasks like estimating repairs and chasing parts. Our custom automation delivers 40% time savings and 3x ROI in the first year, turning chaos into streamlined operations.
Join 150+ businesses with streamlined workflows and boosted productivity
The "Operational Overload" Problem
Endless Manual Repair Estimates Eating Shop Time: Drafting PDR quotes and frame alignments manually can consume 2-3 hours per collision job, diverting appraisers from bay oversight.
Parts Delays from Inaccurate Inventory Tracking: Mismatched VIN-specific OEM parts for engine rebuilds lead to 24-48 hour supplier rushes, idling bays during peak season.
Customer Follow-Ups Falling Through Manual Cracks: Missed callbacks on warranty claims or recall notifications result in 20% lost repeat business from dissatisfied fleet clients.
Invoicing Errors Slowing Down Cash Flow: Miskeyed labor hours for transmission overhauls cause billing disputes, delaying payments by 10-15 days and straining working capital.
Technician Scheduling Conflicts Wasting Bay Hours: Overlapping alignments and brake jobs across lifts lead to 10-12 hours of daily downtime in multi-bay facilities.
Compliance Documentation Draining Administrative Resources: Manual logging of I-CAR certifications and EPA refrigerant handling eats 15+ hours weekly, risking DOT audit fines.
End-to-End Automation Built for Your Auto Body Workflow
With over a decade in automotive tech integrations, we've helped shops like yours eliminate bottlenecks and scale without the subscription sprawl.
Why Choose Us
We craft a unified AI system tailored to your shop's rhythms—from intake to invoice. No more piecing together apps that don't talk to each other. Our engineers build from the ground up, integrating your existing tools like QuickBooks or Shop-Ware into a single, owned platform. Think of it as upgrading your shop's engine: smoother, more powerful, and custom-tuned for high-volume repairs. We start by mapping your daily grind, then deploy automations that handle the grunt work, freeing your team for what they do best—fixing vehicles.
What Makes Us Different:
Quantifiable Gains for Your Shop's Bottom Line
Reclaim 20+ Hours Weekly on Core Tasks
Reclaim 20+ Hours Weekly on Core Tasks: Manual estimating for collision damage and diagnostic scheduling vanish, allowing technicians to prioritize high-value repairs like engine diagnostics. Shops report 35% higher throughput on ASE-certified jobs, turning idle lifts into revenue generators—akin to upgrading from a sluggish carburetor to EFI precision.
Boost ROI with 3-5x Returns in Year One
Boost ROI with 3-5x Returns in Year One: Slash overstocked OEM parts costs by 25% via predictive analytics on VIN-based repair histories. Accelerated invoicing for fleet services yields payments in 5-7 days—benchmarks indicate $50K+ annual savings for 10-bay shops, transforming efficiency into measurable profit from reduced bench stock waste.
Enhance Accuracy and Reduce Errors by 60%
Enhance Accuracy and Reduce Errors by 60%: AI automates data entry for ADAS calibrations and emissions compliance logs, eliminating errors that trigger warranty denials or OSHA violations. Real-time alerts on parts delays for hybrid battery swaps keep jobs on track, boosting customer NPS scores by 25%—precision like laser-guided wheel balancing averts expensive comebacks.
What Clients Say
"Before AIQ Labs, we drowned in manual OEM parts orders for body panel replacements—wasting two full days weekly chasing suppliers during rush hours. Now, their system forecasts needs from our Mitchell repair logs, slashing stockouts by 50% on high-demand fenders. Implementation wrapped in three weeks, and our six-bay shop is booked through the month with collision work."
Mike Rivera
Shop Manager, Precision Auto Body
"Quoting hail damage and unibody repairs used to hog 2-3 hours per vehicle, bottlenecking our service advisors. AIQ Labs' automation integrates CCC Pathways data for spot-on estimates in under 10 minutes. Customer approvals jumped 40% on insurance claims, and we've eliminated those brutal Saturday paperwork marathons—our throughput is up 30% year-over-year."
Sarah Chen
Owner, Urban Collision Repair
"Coordinating techs for wheel alignments and exhaust installs across eight bays was chaos—frequent overlaps caused 20 hours of weekly downtime. Their AI-driven workflow optimizes based on job codes and skill sets, reclaiming 15 hours for more revenue-generating repairs. We recouped ROI in just four months, and technician retention improved with fewer conflicts—now we're handling 25% more fleet maintenance."
Tom Hargrove
Operations Director, Elite Auto Restore
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's operations, auditing workflows from vehicle intake to payout. No assumptions—just a blueprint tailored to your volume and specialties.
Custom Build and Integration
Our engineers code your unified system, linking tools like your estimating software and inventory database. Testing ensures it fits like a glove, handling real repair scenarios.
Deployment and Optimization
Go live with training for your team. We monitor for two weeks, tweaking for peak performance—delivering immediate time savings and scaling as your shop grows.
Why We're Different
What's Included
Common Questions
How does this automation handle variable repair jobs like collision vs. refinishing?
We design the system to adapt to your shop's specialties. By analyzing your past job tickets, the AI learns patterns—such as average times for dent removal versus full frame work—and automates estimates accordingly. For instance, it pulls OEM data via VIN integration to factor in vehicle-specific complexities. This isn't one-size-fits-all; it's custom-coded to mirror your workflow, reducing guesswork and ensuring quotes are spot-on. Shops typically see 50% faster quoting without sacrificing accuracy, all while integrating with tools like CCC One for seamless data flow.
What if we already use shop management software like Mitchell or Audatex?
No problem—we specialize in deep integrations. Our team builds two-way APIs that sync your existing software with our custom automations, creating a unified hub. For example, repair estimates from Audatex feed directly into automated scheduling, while inventory updates from Mitchell trigger parts reorders. This eliminates double-entry, which wastes 10-15 hours weekly in most shops. We've done this for dozens of auto body operations, ensuring compatibility without disrupting your current setup. Post-integration, you'll own the enhanced system, free from subscription dependencies.
How secure is the system for sensitive customer and insurance data?
Security is non-negotiable in automotive, where you're handling VINs, insurance claims, and personal details. We build with enterprise-grade encryption, compliant with standards like SOC 2 and HIPAA where applicable for repair records. Data stays in your controlled environment—no cloud sprawl. Features include role-based access (e.g., techs see only job assignments, managers get full audits) and automated backups. In one deployment, we fortified a shop against phishing risks tied to invoice fraud, reducing exposure by 80%. Regular vulnerability scans keep it ironclad as regulations evolve.
What's the timeline for implementing this in our shop?
For most auto body shops, we deliver a MVP in 4-6 weeks, starting with high-impact areas like estimating and scheduling. Full end-to-end rollout, including testing and training, wraps in 8-10 weeks—faster than piecing together multiple tools. We prioritize based on your pain points; a busy collision shop might see scheduling automation live in two weeks to address immediate bay bottlenecks. Our process includes weekly check-ins, so you're involved without overwhelming your operations. Post-launch, we optimize for another month to hit those 20+ hour savings.
Can this scale if we add more bays or locations?
Absolutely—our architecture is built for growth. We use modular, scalable frameworks that handle increased volume, like jumping from 4 bays to 12 without rework. For multi-location shops, we add centralized dashboards for oversight while keeping local customizations, such as region-specific parts suppliers. One client expanded from single-site to three, and our system absorbed the load seamlessly, boosting efficiency by 45% across the board. It's not rigid; we future-proof it against your expansion plans, ensuring ROI compounds as you grow.
How do we measure the ROI after implementation?
We embed tracking from the start with custom KPIs tailored to auto body metrics—like time per repair, parts utilization rate, and cash collection speed. Your dashboard shows real-time gains, such as hours saved on admin (target: 25/week) and cost reductions (e.g., 20% less overstock). We benchmark against industry standards from ABRN reports, where automated shops average 3x ROI in year one. Monthly reviews help quantify wins, like faster insurance reimbursements adding $30K annually. It's transparent: you see the numbers driving your bottom line, not vague promises.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.