Stop Losing Hours to Chaotic Barista Schedules and Inventory Guesswork Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on manual tasks like restocking beans and ringing up orders—while boosting your bottom line by 20% through smarter operations. We're here to build that for you.
Join 250+ food service businesses with streamlined workflows and real ROI
The "Daily Grind" Problem
Endless Manual Inventory Counts of Coffee Beans and Syrups During Peak Morning Rushes
Chaotic Barista Scheduling Leading to Understaffed Latte Rushes and Overstaffed Slow Afternoons
Wasted Time on Repetitive Espresso Order Entry and Cashier Errors in High-Volume Lines
Inconsistent Tracking of Frequent Customer Rewards for Cappuccinos Across Busy Weekend Shifts
Overstocked Dairy and Stockouts of Fresh Grounds Ruining Signature Brew Quality
Manual Cleanup of Daily Sales Data for Pastries and Brews at End of Shift
Our Custom-Built AI System Tailored to Your Coffee Shop's Rhythm
With years of hands-on experience optimizing food service ops, we've helped shops like yours turn chaos into clockwork efficiency.
Why Choose Us
Let's be honest—you're juggling espresso pulls, customer lines, and supplier calls all day. Here's the thing: our end-to-end automation isn't some off-the-shelf app. We dive into your exact workflow, from morning rush to closing counts, and build a unified AI system that owns your operations. No more subscription sprawl. Think of it like upgrading from a leaky coffee maker to a precision espresso machine—smooth, reliable, and built just for you. We integrate everything: POS, inventory, scheduling, even customer prefs, into one dashboard you control.
What Makes Us Different:
Unlock Tangible Time and Cost Wins That Hit Your Bottom Line
Slash Weekly Manual Hours by 15+
Slash Weekly Manual Hours by 15+: You're probably thinking, 'How do I even find time for this?' Picture this: instead of baristas pausing mid-morning rush to count oat milk cartons or bean bags, AI handles forecasts automatically based on historical pour-over sales. Shops see a 15-hour weekly save on inventory and scheduling—that's like adding an extra barista without the paycheck. Your ROI? Payback in under three months through reduced waste on expiring creamers and happier crews focused on steaming lattes.
Boost Productivity with 25% Efficiency Gains
Boost Productivity with 25% Efficiency Gains: Short on staff during peak espresso rushes? Our system auto-assigns tasks like restocking pastry cases based on real-time foot traffic from app check-ins, cutting downtime. One shop owner told us it felt like having a silent manager watching the floor. Result: faster service on iced mochas, fewer errors in custom drink mods, and a productivity spike that turns average days into revenue machines—all without generic tools that don't get your cafe's vibe.
Cut Costs by 20% on Overstock and Waste
Cut Costs by 20% on Overstock and Waste: Like tossing day-old grounds or spoiled almond milk, overbuying perishables drains profits. We build predictive models using your sales history of cold brews and scones to nail demand, preventing stockouts that kill customer trust in your fresh drip. Expect 20% lower supply costs and a smoother operation. It's not magic—it's AI tuned to your seasonal slumps in summer iced drinks and weekend booms in brunch crowds, delivering ROI you can taste.
What Clients Say
"Before AIQ, we'd spend Sundays reconciling inventory from scribbled notes on syrup pumps and bean levels—total nightmare with our double-shift rushes for pour-overs. Now, the system auto-tracks everything in real-time, and we've saved about 12 hours a week on counts alone. Sales are up 15% because baristas aren't stuck counting during peak hours, focusing instead on perfecting lattes. It's like they built it watching our shop in action during those chaotic mornings."
Maria Gonzalez
Owner, Brew Haven Coffee Shop in downtown Seattle
"Scheduling was chaos; we'd overstaff slow mornings with no line for basic drips and scramble during lunch rushes for iced lattes and no-shows from part-timers. Their custom AI fixed it in two weeks—predicts absences based on weather and events, balancing loads perfectly across barista roles. Cut our labor costs by 18% last quarter, and the team loves not guessing shifts for pastry prep anymore. Wish we'd done this years ago for our high-traffic spot."
Tyler Jenkins
General Manager, Urban Grind Cafe in Portland's Pearl District
"Manual order entry led to so many mix-ups, like decaf americanos for our caffeine-fiend regulars or wrong milk in matcha lattes. The automation integrates our POS seamlessly with brew timers, and error rates dropped to near zero within a month. We're saving 10 hours weekly on customer fixes and comps, plus regulars keep coming back for their custom orders. Solid work—feels custom-built for our roastery vibe, not cookie-cutter."
Lila Chen
Founder and Head Roaster, Daily Drip Specialty Coffee in Austin
Simple 3-Step Process
Discovery Dive into Your Daily Brew
We start by shadowing your operations—watching the rush, chatting with baristas, mapping your pain points like stock checks and shift handoffs. This isn't a quick call; it's a full workflow audit to ensure our build fits your shop's unique flow.
Custom Design and AI Blueprint
Based on what we uncover, we architect your system—integrating POS, suppliers, and scheduling into one AI-powered hub. We prototype key features, like auto-reorders for popular roasts, and iterate until it feels right for your team.
Seamless Launch and Ownership Handover
We deploy with minimal disruption, train your staff, and hand over full control—no ongoing fees or dependencies. Monitor for the first month to tweak, ensuring your coffee shop runs like a well-oiled machine from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable rush hours in a coffee shop?
Great question—coffee shops aren't 9-to-5. We build AI models that learn from your historical data, like morning commutes or weekend brunches, to predict traffic spikes. For instance, it auto-adjusts staffing or preps extra brews during forecasted busy periods. This cuts wait times by up to 30%, and we've seen shops save 10 hours weekly on reactive fixes. It's all custom-coded to your location's patterns, with a dashboard showing live forecasts so you stay ahead of the line.
No, we integrate deeply with it—like Square or Toast—to enhance, not replace. Our system pulls in order data automatically, reducing manual entries that lead to errors in busy shifts. Think of it as supercharging your POS with AI smarts for inventory and scheduling. Setup takes about two weeks, and it runs everything through a single, intuitive interface your baristas can use without training headaches.
What's the ROI timeline for a small coffee shop like mine?
You're probably thinking about the upfront cost—fair point. Most clients see payback in 2-4 months through time savings and waste cuts. For a shop pulling $500K yearly, that's 15-20% efficiency gains, or $10K+ saved annually on labor and supplies. We quantify this during discovery, building a custom projection based on your numbers, so you know the wins before committing.
Can the system track customer preferences for personalized service?
Absolutely, and it's a game-changer for loyalty. We create an AI layer that remembers regulars' orders—like extra foam or oat milk swaps—and suggests upsells. Integrated with your POS, it flags these in real-time during checkout. One shop boosted repeat visits by 25% after implementation. It's not creepy tracking; it's warm, efficient service that makes customers feel seen, all while feeding data back to optimize your menu.
How do you ensure the system is easy for non-techy baristas?
We get it—your team is caffeine-fueled, not code-savvy. That's why we design simple, mobile-friendly interfaces with voice commands for tasks like stock checks. During rollout, we train in short sessions tailored to coffee shop lingo, not tech jargon. Post-launch, it's plug-and-play, with AI handling the heavy lifting so baristas focus on lattes. Shops report zero learning curve after a week, leading to quicker adoption and those efficiency boosts we talked about.
What if our shop expands to a second location?
Scalability is baked in from the start. Our architecture supports multi-site syncing, so inventory and sales data flow across locations seamlessly. We can add features like centralized scheduling or comparative analytics to spot top performers. For growing chains, this means no rework—just an upgrade that handles the expansion without downtime. We've helped shops double in size while maintaining the same smooth ops, saving even more time as you scale.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.