Stop Losing Hours to Manual Scheduling and Client Follow-Ups Reclaim Your Time with Custom AI Automation
HVAC pros like you waste 15-25 hours weekly on repetitive tasks—our tailored systems cut that by 70%, boosting ROI through $50K+ annual savings on labor and errors.
Join 150+ businesses with streamlined operations and doubled efficiency
The "HVAC Chaos" Problem
Manual appointment booking for HVAC service calls during peak summer cooling season rushes
Chasing down client approvals for emergency repairs
Error-prone manual inventory tracking for refrigerants like R-410A and critical HVAC parts such as capacitors and compressors
Fragmented manual follow-ups after seasonal furnace tune-ups and annual maintenance visits
Paperwork overload from on-site service documentation
Paperwork overload from on-site service documentation for plumbing repairs and electrical inspections
Our Custom-Built Automation Transforms Your HVAC Operations
With over a decade in expertise-driven home services, we've engineered solutions for 50+ contractors, delivering enterprise-grade systems that scale with your growth.
Why Choose Us
We dive deep into your daily grind—from dispatching techs during heatwaves to managing warranty claims. No off-the-shelf nonsense. Our team builds a unified AI platform tailored to your workflow, integrating tools like your CRM and QuickBooks. Think of it as upgrading from a leaky duct system to a sealed, efficient powerhouse. We replace manual drudgery with intelligent automations that predict maintenance needs and streamline client interactions, all while ensuring compliance with industry regs like EPA refrigerant handling.
What Makes Us Different:
Unlock Massive Time Savings and ROI for Your HVAC Business
Reclaim 20+ Hours Weekly on Admin Tasks
Reclaim 20+ Hours Weekly on Admin Tasks: Imagine HVAC techs focusing on emergency furnace repairs instead of paperwork. Our automations handle dynamic scheduling for service calls, GPS-based route optimization for multiple job sites, and automated client confirmations via SMS, saving you 20-30 hours per week—equivalent to hiring an extra dispatcher without the payroll hit. Industry benchmarks from the Air Conditioning Contractors of America (ACCA) show this boosts technician productivity by 40%, directly increasing billable hours and padding your bottom line.
Achieve 3x Faster ROI Through Efficiency Gains
Achieve 3x Faster ROI Through Efficiency Gains: Home services firms like plumbing and HVAC providers see payback in under 6 months. By automating invoice approvals for emergency repairs and just-in-time parts ordering from suppliers like Johnstone Supply, we cut processing time from days to minutes, reducing errors by 90% and freeing up cash flow for reinvestment. One mid-sized HVAC client reported $75K in annual savings from eliminated overtime during peak heating seasons, with a 25% reduction in delayed payments.
Boost Client Retention with Personalized Follow-Ups
Boost Client Retention with Personalized Follow-Ups: Like a well-tuned thermostat maintaining perfect home comfort, our system sends targeted reminders for air filter changes or pre-winter furnace tune-ups based on service history. This increases repeat business by 25% for seasonal contracts, with automated nurturing via email sequences turning one-off AC repairs into long-term preventive maintenance agreements—proven by ServiceTitan data to lift lifetime customer value by 35% through higher upsell rates.
What Clients Say
"Before AIQ, our summer cooling rushes meant techs spending half their day on phone calls rescheduling around sudden thunderstorms and power outages. Now, the system auto-adjusts routes using real-time weather APIs and notifies clients via text— we saved 18 hours a week on admin, landed 15% more emergency service jobs last season, and reduced no-shows by 30%."
Mike Rivera
Operations Manager, CoolBreeze HVAC Services, Denver CO
"I was buried in manual inventory logs for R-410A refrigerant and evaporator coils, leading to constant shortages during heatwaves. Their custom setup forecasts needs based on incoming service call volume, local weather patterns, and historical usage, cutting stockouts by 80% and overstock waste by 40%. It's like having a crystal ball for parts—we're finally ahead of demand and avoided $12K in emergency rush orders last year."
Sarah Jenkins
Owner, Precision Climate Control Inc., Atlanta GA
"Follow-ups were hit-or-miss after boiler inspections and warranty work on heat pumps, especially in the off-season. The AI portal handles it all, sending personalized emails with detailed service history and photos from the last visit. In three months, our repeat rate for annual tune-ups jumped from 40% to 65%, billing errors dropped to zero, and we secured 20% more multi-year maintenance contracts."
Tom Hargrove
General Manager, Apex Heating & Cooling Specialists, Chicago IL
Simple 3-Step Process
Discovery and Workflow Audit
We start with a deep dive into your HVAC operations—mapping out pain points like seasonal dispatching or client invoicing. This 1-hour session uncovers exactly where time leaks, ensuring our build targets your unique needs.
Custom Design and Prototyping
Using your input, we architect a bespoke AI system with integrations for tools like ServiceTitan or Housecall Pro. We prototype key features, like auto-scheduling, in weeks—not months—refining based on your feedback for a perfect fit.
Deployment and Optimization
Rollout happens seamlessly with training for your team. Post-launch, we monitor performance, tweaking for peak efficiency—like optimizing for winter boiler calls. Full ownership transfers to you, backed by our support for ongoing tweaks.
Why We're Different
What's Included
Common Questions
How does this automation handle peak season demands for HVAC contractors?
Peak seasons bring chaos—think heatwaves spiking AC repair calls. Our custom AI system uses predictive algorithms to forecast demand based on historical data, weather APIs, and local trends. It auto-scales dispatching, prioritizing emergencies while optimizing routes to avoid overtime. For instance, it can reroute techs in real-time if a storm hits, ensuring 95% on-time rates. We've seen contractors handle 30% more jobs without adding staff, directly tying to higher revenue during those critical months. Setup involves integrating your existing CRM, and we fine-tune it over the first season for precision.
No, it enhances it. We build deep, two-way integrations that pull data from ServiceTitan into our unified platform, eliminating manual entry. Your techs get a single dashboard for schedules, client notes, and parts lists. This cuts the 'app-switching' time that wastes 10 hours weekly for many teams. Ownership stays with you—no new subscriptions—and if issues arise, our system flags them proactively. One client migrated from multiple tools to this setup, reporting 50% faster job completions.
What about data security for sensitive client info in home services?
Security is non-negotiable in HVAC, where you're handling home access details. We use enterprise-grade encryption (AES-256) and comply with standards like GDPR and CCPA, plus HVAC-specific regs for refrigerant data. Your system is hosted on secure AWS infrastructure with role-based access—techs see only what's needed. We conduct regular audits and include features like audit logs for every client interaction. Unlike rented tools, you own the data, so no third-party risks. A recent partner avoided a $10K breach fine thanks to our built-in safeguards.
How quickly can I see ROI from this end-to-end automation?
Most HVAC clients see positive ROI within 3-6 months. By automating routine tasks like follow-up emails and invoice generation, you save 15-25 hours weekly at $50/hour labor cost—that's $3K+ monthly. Add reduced errors (down 85%) and faster payments (collections up 20%), and payback accelerates. We track metrics from day one via your custom dashboard, adjusting for max impact. For a mid-sized firm, this often means $40K-$60K annual savings, with efficiency gains compounding as your team adapts.
Can this scale if my HVAC business grows to multiple locations?
Absolutely—our systems are designed for scalability. Starting with one office? We build modularly, so adding locations means seamless expansion of dashboards and automations, like centralized inventory for all sites. It handles multi-truck fleets with geofencing and cross-location dispatching. We've scaled solutions for contractors growing from 5 to 25 vans, maintaining 99% uptime. No rework needed; it's future-proofed with APIs for new tools, ensuring you don't outgrow it as you add services like plumbing integrations.
Do I need technical staff to maintain the automation after build?
No in-house tech wizards required. We deliver a user-friendly interface your office manager can handle, with intuitive controls for tweaks like adding new client fields. Maintenance is minimal—our platform self-monitors for issues, sending alerts via email or Slack. You get full documentation and optional ongoing support from us at a flat rate. Unlike no-code setups that break easily, ours is robust, built on stable frameworks. Clients report spending under 2 hours monthly on upkeep, freeing them for client calls and fieldwork.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.