Stop Losing Hours to Manual Member Tracking Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on admin tasks, boosting retention by 20% without the hassle of mismatched apps. We're here to build it for you.
Join 200+ fitness businesses with streamlined ops and happier members
The "CrossFit Chaos" Problem
Endless manual sign-ins for CrossFit WODs eating into prep time, leaving coaches scrambling before the 6 AM heat
Tracking member PRs and progress across scattered spreadsheets, missing key lifts like deadlifts or squat improvements
Juggling bootcamp class schedules and manual no-show reminders for HIIT sessions, disrupting flow during peak evening hours
Personalizing post-workout recovery tips like foam rolling or mobility drills without drowning in data overload from wearables
Billing mix-ups from disconnected payment systems during membership renewals or drop-in class fees
Retaining CrossFit athletes when motivation tracking via manual drudgery ignores their Rx workouts or scaling needs
Our Custom-Built Automation for Your Box
We've powered 50+ CrossFit gyms with tailored AI systems that fit like a perfect pair of lifting shoes.
Why Choose Us
Let's be honest, running a CrossFit gym means your days are packed with coaching, community building, and everything in between. But those repetitive tasks? They're stealing your energy like a bad warm-up. At AIQ Labs, we build custom AI automations from the ground up, integrating your member apps, workout trackers, and payment systems into one seamless flow. No more subscription overload. You're probably thinking, 'Will this work for my unique box setup?' Absolutely—we map your exact workflow, from automated PR notifications to smart retention nudges, delivering a unified system you own.
What Makes Us Different:
Unlock Real ROI for Your Gym
Save 15+ Hours Weekly on Admin
Save 15+ Hours Weekly on Admin: Imagine ditching the post-WOD roster chase or manual attendance for your 7 AM yoga flow. Our automation captures check-ins via app, logs progress on lifts and runs, and sends no-show nudges, freeing you for athlete coaching. Gyms report a 30% productivity boost, converting admin time into extra mobility sessions or well-deserved rest.
Boost Retention with Smart Personalization
Boost Retention with Smart Personalization: Your gym thrives on loyal members. We automate custom check-ins after tough AMRAPs and celebrate milestones like a first unassisted pull-up within 24 hours. Outcome? 25% dropout reduction, as athletes feel truly supported—like a 24/7 virtual coach boosting engagement without hiring more staff.
Cut Costs by Ditching Tool Chaos
Cut Costs by Ditching Tool Chaos: Scattered apps drain your budget on multiple subs. Our unified platform trims those by 40%, with full ROI in 4-6 months via seamless billing for class packs and tracking burpees in real-time. Say goodbye to integration glitches during busy circuits—streamline from payments to performance metrics, pocketing thousands yearly.
What Clients Say
"Before AIQ, Fridays were lost to reconciling attendance sheets and Stripe payments after our packed 5 PM WODs—pure headache. Now, it's all automated, slashing no-shows by 18% in the last quarter. My coaches focus on form corrections instead of admin, and we've added two new evening classes without extra hassle."
Sarah Jenkins
Owner, IronForge CrossFit
"Integrating our Mindbody app with automated member texts has been huge—retention spiked after sending personalized recovery tips post-HIIT sessions. We're saving 12 hours weekly on manual follow-ups, and members rave about the care; we onboarded three athletes for our powerlifting program last month alone."
Mike Rivera
Head Coach, Apex Strength Gym
"The real-time dashboard for PR tracking and engagement metrics transformed our ops—no more Excel nightmares for squat progress or class feedback. In six months, our membership grew 15% through better athlete insights, all without hiring more staff during our expansion phase."
Lisa Chen
Operations Manager, Vanguard CrossFit
Simple 3-Step Process
Discovery Call
We dive into your gym's daily grind—class flows, member pain points, and tech stack—to map exactly what needs automating.
Custom Design
Our engineers build a prototype tailored to your box, testing integrations like attendance to payments for a perfect fit.
Launch and Optimize
We deploy the system, train your team, and tweak based on real WOD data, ensuring it scales as your community grows.
Why We're Different
What's Included
Common Questions
How does this automation handle our unique CrossFit programming?
We start by auditing your specific WOD cycles and class structures. Then, we custom-build AI workflows that adapt to variations like hero WODs or skill sessions. For example, it can auto-generate scaled options for beginners based on past performance data. This isn't a rigid template—it's tailored to your box's vibe, ensuring automations enhance coaching without dictating it. Gyms we've worked with report smoother sessions and less prep time, as the system pulls in athlete history seamlessly. Overall, it integrates with your existing programming tools for a frictionless experience.
What's the timeline for implementing this in our gym?
Typically, we kick off with a two-week discovery phase to understand your ops. Prototyping takes another two to four weeks, followed by testing during live classes. Full launch? About 8-10 weeks total for most boxes. We're hands-on, training your staff in phases so there's no big disruption. One client went live mid-season and saw immediate time savings on admin, without missing a beat in their programming. If your gym has complex needs, like multi-location syncing, we adjust accordingly to keep things moving.
Will this replace our current apps like Mindbody?
Not at all—we enhance them. Our automations integrate deeply with platforms like Mindbody or Zen Planner via secure APIs, pulling data for things like automated attendance or payment reminders. You keep what works, but we unify the gaps, like connecting workout logs to retention insights. No rip-and-replace chaos. A CrossFit affiliate we partnered with kept their booking system but added our AI layer, cutting manual entries by half and boosting member satisfaction scores.
How do you ensure data security for member info?
Security is non-negotiable in fitness, where personal health data is involved. We use enterprise-grade encryption, compliant with standards like GDPR and HIPAA where applicable, building everything on secure cloud frameworks. Access is role-based—coaches see performance metrics, but not billing details. Regular audits and vulnerability scans keep things tight. We've deployed this for gyms handling sensitive athlete progress data, and not a single breach in years. Your members' trust stays intact, letting you focus on community building.
What kind of ROI can a CrossFit gym expect?
Straight talk: Most see payback in 4-6 months through time savings alone—think 10-20 hours per week reclaimed for revenue-generating activities like extra classes. Retention improvements add 15-25% more recurring revenue from fewer dropouts. One box saved $5K yearly on subscriptions while increasing memberships by 12%. We track metrics like admin hours reduced and engagement uplift post-launch, providing clear dashboards. It's not hype; it's quantifiable gains tailored to your scale.
Can this scale if my gym expands to multiple locations?
Absolutely designed for growth. Our systems are built modular, so adding a second box means syncing member data across sites effortlessly—think shared progress tracking or centralized billing. We've scaled automations for affiliates from one location to five, handling increased volume without slowdowns. It starts with your current setup but anticipates expansion, like auto-adjusting class capacities. Clients report seamless transitions, maintaining that personal CrossFit feel even as they grow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.