Stop Losing Hours to Manual Member Check-Ins and Retention Tracking Reclaim Your Time with Custom AI Automation Built for Your Gym

How does this automation improve member retention in my gym?

Retention is all about that personal connection, right? Our custom AI analyzes attendance patterns and engagement data to trigger timely, personalized touchpoints—like a quick email suggesting a makeup class after a no-show or tailored nutrition tips based on their goals. Gyms we've worked with see a 20-30% lift in renewal rates because members feel seen, not just another number. We build this around your specific member journey, integrating with your CRM to make it effortless. No generic blasts; it's smart, targeted automation that frees your team to focus on relationships while the system handles the heavy lifting. Ultimately, happier members stick around longer, boosting your bottom line without extra marketing costs.

Expect 15-25 hours saved per week, depending on your gym's size. For example, automating check-ins and scheduling cuts out manual logging, which alone can save front desk staff 5-7 hours. Billing automation eliminates chasing payments, adding another 8-10 hours back to your team. We've seen multi-location gyms reclaim entire workdays by unifying data flows. It's not just time—it's ROI through reduced errors and better member experiences that drive retention. We tailor it to your workflow, so savings start showing in the first month.

Is this automation compatible with my existing gym software like Mindbody?

Absolutely, we specialize in deep, two-way integrations with platforms like Mindbody, Zen Planner, or even custom CRMs. Unlike superficial links that break, our custom builds create robust connections—pulling in class data, member profiles, and payments seamlessly. For a recent gym client, we synced their scheduling with inventory tracking, preventing equipment shortages during bootcamps. We start by auditing your setup, then engineer solutions that fit without disrupting operations. No more data silos; everything flows into one unified system you own, scalable as your gym grows.

How much does custom enterprise automation cost for a gym?

Costs vary based on your gym's complexity—think number of locations, member volume, and features like retention AI. For a mid-sized gym (200-500 members), we're looking at $15K-$40K for a full build, with ROI hitting in 3-6 months through time savings and retention gains. That's versus ongoing subscriptions that add up to $10K+ yearly. We provide a detailed quote after discovery, focusing on high-impact areas like scheduling and billing first. Remember, this is an owned asset, not rented software, so no recurring fees eating into your margins. Let's chat to scope it for your exact needs.

How long does it take to implement this for my fitness business?

From kickoff to live, it's typically 6-12 weeks for a comprehensive setup. Week 1-2: We map your workflows, like class bookings and member tracking. Weeks 3-6: Building and testing the custom AI components. Then 2-4 weeks for integration, training, and tweaks. For a boutique gym we automated last year, core features like check-ins went live in 5 weeks, with full retention tools following. We minimize downtime by phasing it in—start with high-pain areas. Post-launch, we monitor for a month to ensure smooth sailing, adapting as needed. It's designed to integrate without halting your daily ops.

Can this handle multi-location gyms or just single sites?

Yes, our systems are built for scale, handling multi-location ops effortlessly. We unify data across sites—for instance, syncing class schedules and member profiles so a drop-in from one branch updates everywhere. A chain of three gyms we partnered with cut cross-location reporting time from 12 hours to 1, using our central dashboard. It's custom-coded for your structure, with secure access controls for each site. Whether you're a solo studio or expanding chain, we tailor it to keep member experiences consistent while streamlining central management. No generic templates; it's precision-built for your setup.