Stop Losing Hours to Manual Lesson Planning and Enrollment Churn Reclaim Your Time with Custom AI Automation
We understand the exhaustion of juggling rosters, progress tracking, and admin tasks while keeping classes engaging. Save 25+ hours per week on repetitive work, boost student retention by 30%, and focus on what matters: transformative language learning.
Join 150+ education providers with streamlined operations and happier teams
The "Fragmented Admin" Problem
Endless manual scheduling conflicts for language classes, disrupting immersive lesson flow and causing 20% average no-show rates
Overwhelmed ESL instructors spending 10-15 nights monthly on custom lesson adaptations for diverse proficiency levels
Scattered student data across LMS platforms leading to missed CEFR progress insights and delayed interventions
Inefficient online enrollment processes for cohort-based courses causing 30% loss of prospective adult learners
Resource-draining manual tracking of CPD certifications for compliance in vocational training programs
Disconnected feedback loops in virtual language coaching sessions hindering personalized pronunciation and grammar adjustments
Tailored AI Automation Built for Your Language School
With over a decade in education tech, we've helped 50+ language programs replace chaos with seamless systems
Why Choose Us
You're not alone in feeling buried under admin tasks that pull you away from inspiring students. We've seen language schools like yours struggle with fragmented tools that don't talk to each other. Our approach starts with deep empathy for your workflow. We build custom AI automations from the ground up, integrating your LMS, enrollment software, and progress trackers into one owned system. No more subscription overload. Just efficient, scalable operations that enhance student outcomes and free your team to teach.
What Makes Us Different:
Unlock Efficiency and Student Success
Slash Admin Time by 25+ Hours Weekly
Slash Admin Time by 25+ Hours Weekly: Picture a busy language school administrator reclaiming evenings for family or innovative curriculum design instead of tedious data entry in disparate systems. Our automations integrate with popular LMS like Moodle to handle scheduling, attendance tracking, and automated progress reporting, letting teachers focus on engaging oral drills. Schools report a 40% productivity boost in the first quarter, directly translating to higher student retention and scalable class offerings.
Boost Student Outcomes with Personalized Insights
Boost Student Outcomes with Personalized Insights: Like a vigilant classroom aide monitoring CEFR benchmarks, our AI analyzes real-time data from interactive sessions to flag at-risk learners in reading or speaking skills early. Generate tailored vocabulary exercises or conversation prompts in seconds using curriculum-aligned templates. One community college language program saw proficiency scores rise 25% within six months as instructors used these insights to customize immersion activities for multicultural cohorts.
Streamline Enrollment for Faster Growth
Streamline Enrollment for Faster Growth: Transform initial inquiries into confirmed enrollments for upcoming course cohorts without the paperwork pile-up. AI qualifies leads based on skill assessments, sends personalized welcome packets with syllabus previews, and integrates payments via secure gateways like Stripe. Expect a 35% reduction in drop-offs during peak registration periods, with ROI hitting within 3-6 months through efficient filling of virtual and in-person classes.
What Clients Say
"Before AIQ Labs, our team at Viva Lingua spent 15 hours a week reconciling attendance and progress notes across Canvas and Google Classroom. Now, it's all automated—enrollment for our intermediate Spanish cohorts is up 22% this semester, and teachers finally have time to develop new role-play modules. It's like having an extra staff member who never sleeps."
Maria Gonzalez
Director of Operations, Viva Lingua Language Academy (serving 150+ adult learners in conversational Spanish)
"We were drowning in manual certification tracking for our 200+ students pursuing TEFL credentials. The custom AI system they built scans progress in real-time, generates compliance reports for accreditation bodies, and even alerts us to renewal deadlines 90 days in advance. It saved us from a major compliance audit failure last year, and our program retention jumped from 65% to 82% because we could prioritize hands-on teaching simulations."
Dr. Liam Chen
Academic Dean, Global Speak Institute (online TEFL certification provider for global educators)
"Adapting lesson plans for diverse CEFR levels in our business English program was a nightmare—up to 8 hours per class weekly. Their automation now creates customized vocab drills, listening quizzes, and email templates based on our proprietary curriculum. In three months, we've cut prep time by half for our corporate training sessions, and student satisfaction scores on workplace communication improved by 18%. Finally, tech that truly gets the demands of professional language instruction."
Elena Petrova
Curriculum Lead, Polyglot Partners (corporate language training firm specializing in business English)
Simple 3-Step Process
Discovery and Mapping
We dive into your daily operations— from class rosters to student assessments— to identify bottlenecks. No assumptions; just your real workflow.
Custom Design and Build
Our engineers craft AI automations tailored to language school needs, like adaptive learning paths. We integrate everything into a unified dashboard you own.
Deployment and Optimization
Roll out with training for your team. We monitor and refine for peak performance, ensuring scalability as your programs grow.
Why We're Different
What's Included
Common Questions
How does this automation handle multilingual student data?
We know language schools deal with diverse profiles— from Spanish immersion to Mandarin cohorts. Our custom AI is built to process and generate content in multiple languages right from the start. It integrates with your existing systems to tag student preferences, auto-translate progress reports, and even suggest culturally relevant exercises. For instance, it can pull from a central repository to create bilingual quizzes without manual tweaks. This saves teachers hours while ensuring accuracy. We've implemented this for schools with 10+ languages, reducing errors by 90% and boosting engagement. It's all tailored during our discovery phase to match your exact curriculum needs, with ongoing support to refine as your programs evolve.
What kind of time savings can a language school expect?
Picture this: Instead of admins spending 10-15 hours weekly on manual enrollments and scheduling, our AI handles it in minutes. Teachers get back 20+ hours a month from automated lesson personalization and progress tracking. One client cut their month-end reporting from days to an hour. Overall, schools see 25-40 hours saved per week across the team, directly boosting ROI through higher retention—up to 30% in some cases. We focus on quantifiable wins, like reducing no-shows via smart reminders. It's not just efficiency; it's reclaiming time for what drives student outcomes: meaningful instruction. We baseline your current workflow to project exact savings before building.
Is the system secure for sensitive student information?
Absolutely—student data privacy is non-negotiable in education. We build with enterprise-grade security, compliant with FERPA and GDPR standards tailored for language programs. Encryption covers all data flows, from enrollment forms to progress logs. Access controls ensure only authorized staff see info, with audit trails for every interaction. Unlike off-the-shelf tools, our custom systems avoid third-party vulnerabilities by owning the infrastructure. We've audited similar setups for compliance-heavy schools, preventing breaches that could cost thousands. During deployment, we train your team on best practices, and our monitoring flags anomalies instantly. Peace of mind means you focus on teaching, not worries.
Can this scale as our school grows to more campuses?
Yes, scalability is core to our design. We architect automations to handle growth seamlessly—whether adding classes, campuses, or international branches. For a mid-sized language school expanding from 150 to 500 students, our system dynamically adjusts scheduling and resource allocation without downtime. It uses modular AI models that learn from usage patterns, optimizing for peak seasons like summer intensives. No need to rebuild; it's built to expand. Clients report handling 2x enrollment surges effortlessly, with costs scaling linearly—not exponentially like disconnected tools. We include growth forecasting in the build, so your investment compounds as you scale learning outcomes across locations.
How involved is my team in the customization process?
Your input drives everything—we're consultative partners, not distant developers. It starts with workshops where your teachers and admins map pain points, like clunky roster updates or feedback silos. We prototype iteratively, sharing demos for feedback before full build. Expect 4-6 sessions over 2-4 weeks, keeping it collaborative without overwhelming schedules. Once live, we provide hands-on training and a dedicated support channel. This ensures the system fits like a glove to your workflow, enhancing daily tasks without steep learning curves. Schools love how it empowers them, with one director noting their team felt heard from day one, leading to quicker adoption and real results.
What if we already use tools like Google Classroom or Zoom?
No problem—we specialize in deep integrations with existing edtech stacks. Our AI bridges gaps between Google Classroom for assignments, Zoom for virtual sessions, and your CRM for enrollments, creating a unified flow. For example, it can auto-sync attendance from Zoom to your progress tracker, flagging low-participation students for intervention. We've connected these for dozens of language schools, eliminating data silos that cause errors. It's two-way: Updates in one tool reflect everywhere instantly. Setup takes 1-2 weeks post-discovery, with minimal disruption. The result? A cohesive ecosystem you own, cutting subscription bloat and manual syncs that steal hours from immersive teaching.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.