Stop Losing Deals to Slow Follow-Ups Automate Your Pipeline in Days
Commercial real estate pros waste 15-20 hours weekly chasing leads manually. Our custom AI follow-up automation slashes that by 80%, turning prospects into signed leases faster—with 3x ROI in the first quarter.
Join 250+ businesses with streamlined deal pipelines
The "Follow-Up Fatigue" Problem
Prospects for commercial leases go cold after initial property tours due to delayed follow-ups on lease terms
Leasing agents juggle scattered notes from site visits, floor plan reviews, and Yardi emails, missing key details like tenant improvement allowances
Manual scheduling of second viewings for multi-tenant buildings eats into time for new client acquisitions and site showings
Compliance risks from inconsistent follow-up documentation in regulated deals, such as Fair Housing Act violations in residential leasing
Team overload during peak seasons like Q4 lease renewals leads to overlooked opportunities in expiring triple-net leases
Inaccurate lead scoring based on gut feel wastes effort on low-potential tenants, ignoring signals like credit scores or space requirements
Our Custom-Built Follow-Up Automation
With over a decade in real estate tech integrations, we've streamlined pipelines for firms managing $500M+ in assets.
Why Choose Us
We craft enterprise-grade AI systems tailored to your commercial leasing workflow. Forget off-the-shelf tools that force-fit your processes. Our solution ingests data from your CRM, property management software, and email systems, then automates personalized follow-ups—like reminding prospects of cap rates discussed or scheduling virtual tours. Built on robust frameworks, it scales with your portfolio growth. Short on time? We handle the heavy lifting, delivering a unified dashboard that feels like an extension of your team.
What Makes Us Different:
Unlock Efficiency in Your Deal Flow
Save 15 Hours Weekly on Routine Outreach
Save 15 Hours Weekly on Routine Outreach: Imagine your brokers focusing on negotiations instead of chasing emails. Our AI handles timed follow-ups, sending tailored messages about square footage needs, parking ratios, or lease incentives. Firms see a 30% productivity boost, per NAIOP benchmarks, freeing time for high-value site inspections and tenant mix analysis.
Achieve 3x Faster Deal Closures
Achieve 3x Faster Deal Closures: Manual delays kill momentum in competitive markets like industrial warehousing. Our system prioritizes leads based on engagement signals, like email opens or site visit notes on ceiling heights. Result? A 25% increase in lease signings within 60 days, directly impacting your NOI, reducing vacancy rates, and boosting cap rates.
Cut Costs by 40% on Admin Overhead
Cut Costs by 40% on Admin Overhead: No more subscription sprawl or junior staff hours lost to data entry in systems like AppFolio. We build a single, owned AI asset that automates compliance logging for ESG reporting and renewal reminders for ground leases. Expect ROI in under three months, with savings compounding as your portfolio of office and retail assets expands.
What Clients Say
"Before AIQ Labs, our team was buried in follow-up emails after every tenant tour—easily 12 hours a week gone on Class A office prospects. Now, the AI pings prospects with custom lease comps from our Yardi data, including build-out timelines, and we've closed two 50,000 sq ft industrial deals in half the time. It's like having an extra broker on the floor during peak leasing season."
Sarah Jenkins
Leasing Director, Metro Properties Group (managing 1.5M sq ft of mixed-use commercial space)
"We manage 2M sq ft across retail strip centers, and manual lead nurturing was a nightmare during holiday peaks with high-traffic inquiries. Their custom automation scored and followed up on 150+ inquiries last quarter, factoring in foot traffic data, landing us a 15% occupancy bump in underutilized anchor spaces. No glitches, just results that stabilized our cash flow."
Mike Rivera
Portfolio Manager, Urban Realty Partners (overseeing 25+ retail and mixed-use properties nationwide)
"Switching to this system saved us from juggling three apps for follow-ups on our downtown office portfolio. In the first month, it automated reminders for a $10M renewal on a 100,000 sq ft tower lease, which we might've missed amid Q4 crunch. Team morale is up, and we're projecting 20% cost savings on admin by year-end, with better tracking of escalations and CAM charges."
Lisa Chen
Operations Lead, Cornerstone Commercial (specializing in urban office and flex-space developments)
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current follow-up processes, from initial inquiries to lease executions, identifying bottlenecks like delayed tenant responses.
Custom AI Design and Integration
Our engineers build and connect the system to your CRM and property tools, testing personalized sequences for scenarios like multi-tenant negotiations.
Deployment and Optimization
Go live with training for your team, then refine based on real metrics—like response rates—to ensure peak performance in your market.
Why We're Different
What's Included
Common Questions
How does this automation handle sensitive commercial lease negotiations?
Our systems are designed with CRE compliance in mind, incorporating secure data encryption and audit trails for every interaction. For instance, when following up on a negotiation point like rent escalations, the AI logs timestamps and content verbatim, ensuring nothing is lost or misrepresented. We've built in human oversight triggers for high-value deals over $5M, where a broker reviews before send. This approach has helped firms avoid disputes in 95% of cases, per our deployments, while speeding up consensus on terms like TI allowances.
What if our firm uses legacy property management software?
No issue—we specialize in bridging old and new systems. Whether you're on outdated versions of MRI or custom in-house tools, our engineers create robust API connections to pull data like vacancy stats or tenant profiles. In one project, we integrated a 20-year-old system for a firm managing industrial parks, automating follow-ups that previously required manual exports. Setup takes 2-4 weeks, with zero disruption to ongoing deals, and we provide fallback manual modes during transition.
Can the AI personalize follow-ups for different property types?
Absolutely. We train the AI on your portfolio specifics—office vs. retail vs. industrial—to generate relevant content. For example, it might reference foot traffic data for retail prospects or zoning impacts for industrial ones. Using natural language processing, it crafts messages that feel human, like 'Based on our discussion of the 50,000 sq ft warehouse, here's updated cap rate analysis.' Clients report 35% higher engagement rates, as it mirrors the nuanced conversations your team has daily.
How quickly can we see ROI from this service?
Typically within the first quarter. By automating 80% of routine follow-ups, firms reclaim 10-15 hours per broker weekly, translating to $20K+ in annual savings for a mid-sized team. One client closed a $8M retail lease 45 days faster, boosting quarterly revenue by 15%. We track metrics from day one via your dashboard, adjusting for optimal results, and our pricing ensures payback through efficiency gains alone, without needing massive deal volume increases.
Is this scalable for growing firms with expanding portfolios?
Yes, our architecture is built for scale. Starting with your current 10 properties, it handles growth to 100+ without performance dips, processing thousands of leads via cloud-based infrastructure. We've scaled systems for firms doubling their AUM in a year, adding features like multi-location prioritization. Maintenance is minimal—quarterly updates keep it aligned with market changes, like rising interest rates affecting lease terms—and you own the code, so no vendor limits as you expand.
What happens if we need to customize further after launch?
Flexibility is core to our model. Post-launch, we offer iterative refinements at no extra cost in the first 90 days, based on your usage data. For example, if office deals need more emphasis on ESG factors in follow-ups, we tweak the AI prompts accordingly. Long-term, our support team monitors performance and suggests enhancements, like integrating new data sources for better tenant matching. This ensures the system evolves with your business, maintaining that 25-30% efficiency edge year over year.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.