Stop Losing Hours Chasing Follow-Ups on Late Deliveries Automate It All with Custom AI
Reclaim 15-20 hours per week spent on manual tracking, slashing operational costs by 30% and boosting delivery success rates to 95% industry benchmarks.
Join 250+ businesses with streamlined logistics workflows
The "Follow-Up Overload" Problem
Manual tracking of undelivered parcels via paper logs and phone calls disrupts driver schedules and increases dwell time at terminals
Delayed customer notifications lead to spikes in support tickets
Fragmented route data from disparate GPS and dispatch systems causes errors in rescheduling pickups, leading to backhauls and empty miles
Missed follow-ups on payment disputes tie up accounts receivable
Overloaded dispatch teams juggle inbound calls for load confirmations instead of optimizing trailer loads and dock assignments
Inconsistent follow-up on DOT compliance checks for hours-of-service and vehicle inspections risks FMCSA regulatory fines up to $15,000 per violation
Tailored AI Follow-Up Engine Built for Your Courier Operations
With over a decade in logistics automation, we've engineered systems for 150+ SMBs, delivering enterprise-grade reliability without the vendor lock-in.
Why Choose Us
We craft a custom AI system that integrates directly with your dispatch software, GPS trackers, and CRM. No more chasing shadows across spreadsheets. This unified workflow automatically detects delivery exceptions—like address issues or access denials—and triggers intelligent follow-ups. Think of it as your digital co-pilot, navigating the chaos of last-mile logistics with precision. Short bursts of action. Long-term efficiency gains. We've seen couriers shave weeks off their operational drag.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Reclaim 15-20 Hours Weekly on Manual Tasks
Reclaim 15-20 Hours Weekly on Manual Tasks: Dispatchers waste hours on phone trees for POD updates on delayed parcels. Our AI automates SMS and email notifications with ETA recalculations, logging responses in TMS. Result: Teams focus on dynamic route optimization, boosting on-time deliveries by 40% and cutting overtime costs by 25% through reduced driver detention.
Unlock 3x ROI in Under 6 Months
Unlock 3x ROI in Under 6 Months: Manual exception handling in freight billing costs carriers an average of $5 per BOL discrepancy in labor. We automate via integrated EDI, with clients reporting 300% return through reduced demurrage claims and 20% faster invoice cycles. Your investment pays off as efficiency surges, mirroring UPS's automation of 70% of their telematics tracking.
Boost Productivity by 35% Across the Fleet
Boost Productivity by 35% Across the Fleet: Like streamlining a congested interstate, our system clears bottlenecks in proof-of-delivery loops. Drivers receive instant rescheduling via ELD-integrated mobile alerts, reducing idle time and empty backhauls. Productivity soars as your operation achieves 15% better fuel efficiency and 90% customer satisfaction scores.
What Clients Say
"Before AIQ Labs, our dispatch team was swamped with follow-up calls for every missed LTL delivery in urban routes. Now, the system automates 80% via integrated telematics, slashing exception resolution from 2 days to 4 hours. Last quarter, that saved us $12,000 in overtime and reduced driver churn by 15%."
Marcus Hale
Operations Manager, SwiftLink Regional Couriers
"Integrating this with our Garmin GPS and TMS for rural FTL pickups was transformative. No more manual Excel logs for COD disputes—we automated invoice reminders via EDI, boosting collections by 25% in the first month and cutting DSO from 45 to 30 days. It's like an extra load planner available 24/7."
Elena Torres
Fleet Supervisor, MetroHaul Intermodal Logistics
"We process 500+ parcels daily on last-mile routes, and manual follow-ups were eroding our 8% margins. Post-implementation, POD exceptions dropped 40%, driver stress eased with automated rerouting alerts, and we hit ROI in three months via 20% lower fuel costs. It's the most seamless AI for our YRC-like operations."
Raj Patel
CEO, ExpressWay Last-Mile Deliveries
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from dispatch to delivery confirmation, identifying key pain points like exception handling in high-volume routes.
Custom Build and Integration
Our engineers develop your AI engine, weaving in APIs for your TMS and customer portals, with rigorous testing to ensure zero downtime during peak seasons.
Deployment and Optimization
Go live with training for your team, then monitor and tweak based on real data, scaling as your courier volume grows without added complexity.
Why We're Different
What's Included
Common Questions
How does this automation handle variable delivery windows in urban courier routes?
Our custom AI analyzes historical route data and real-time traffic feeds from your GPS system to predict and automate follow-ups for shifting windows. For instance, if a package is delayed in heavy traffic, it triggers an immediate ETA update to the customer via SMS, while notifying the driver of alternatives. This prevents the common 15-20% slippage in urban deliveries. We've tailored this for SMB couriers, ensuring it integrates without disrupting your existing dispatch flow. Clients see a 25% drop in rescheduling needs right away, with full ROI in 4-6 months as manual interventions fade.
What if our courier service uses legacy software for tracking?
We specialize in bridging old and new: Our team reverse-engineers APIs or uses secure data exports to connect legacy TMS like older versions of Descartes with modern AI. No rip-and-replace needed. In one project, we automated follow-ups for a 20-year-old system, pulling parcel status every 15 minutes to trigger actions. This cut data entry errors by 90%, saving 10 hours weekly. Setup takes 2-4 weeks, with ongoing support to handle any quirks, ensuring your operations run smoother without tech overhauls.
Can this system scale during peak seasons like holidays for high-volume couriers?
Absolutely—built for surges, our AI handles 10x volume spikes without lagging, using scalable cloud architecture. For a client with 300% holiday increases, we pre-loaded seasonal patterns into the model, automating 85% of follow-ups for delayed gifts. It prioritizes based on value and urgency, like express parcels, while queuing others. Uptime hits 99.9%, matching industry leaders. We stress-test during build, so your fleet stays efficient even when packages pile up like rush-hour traffic.
How secure is the data in this follow-up automation for sensitive shipment info?
Security is non-negotiable in logistics. We encrypt all data in transit and at rest, compliant with standards like GDPR and DOT regs for courier ops. Access is role-based—drivers see only route alerts, dispatch gets full views. In a recent build for pharma couriers, we added audit trails for every follow-up action, preventing breaches that could cost $50K+ in fines. Regular pentests and your input on protocols ensure it fits your risk profile, giving peace of mind amid rising cyber threats in supply chains.
What's the typical timeline and cost for implementing this in a mid-sized courier firm?
For a 50-driver operation, discovery takes 1 week, build and integration 4-6 weeks, with launch in 8 weeks total. Costs start at $25K for core features, scaling to $50K for advanced analytics—far below juggling multiple subs at $10K/year. ROI kicks in fast: One client recouped via 20% labor savings in month 2. We provide phased pricing, no hidden fees, and a free audit to scope exactly for your workflow, like integrating with e-commerce platforms for B2C deliveries.
Does it integrate with customer-facing apps for self-service follow-ups?
Yes, we build two-way integrations with apps like your client portal or third-party ones such as ShipStation. Customers can query status directly, triggering AI responses without agent involvement—reducing calls by 60%. For a regional courier, this cut support volume during events, with the AI pulling live data for accurate ETAs. It's customizable: Add chat widgets or API hooks, all owned by you, enhancing satisfaction scores that often lag in manual-heavy services.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.