Stop Chasing Follow-Ups Across Job Sites and Spreadsheets Reclaim 15+ Hours a Week with Smart Automation
You're probably thinking, 'Another tool to learn?' Here's the thing: our custom follow-up automation cuts through the chaos of tracking subcontractor bids, client approvals, and site inspections. Imagine saving $5,000 monthly in admin costs while boosting project timelines by 20%. Let's build something that fits your workflow like a perfectly fitted steel beam.
Join 150+ businesses with streamlined project follow-ups and faster closes
The "Follow-Up Fumble" Problem
Subcontractor bids for rebar and concrete vanishing into email black holes, delaying structural deliveries and inflating costs by up to 20% on commercial builds
Manual tracking of client approvals for MEP design changes, causing weeks of back-and-forth on CAD blueprints and halting HVAC installations
Forgotten follow-ups on OSHA site inspections for scaffolding, leading to safety violations, rework fines up to $15K, and project delays
Scattered notes on CNC machine maintenance checks across field tablets, resulting in unplanned downtime during fabrication runs
Overlooked chases for vendor quotes on custom steel fabrication, eating into engineering hours and slowing down welding timelines by 10-15 days
Disjointed follow-ups on building permit renewals for industrial sites, risking halts amid local zoning red tape and code enforcement
Tailored Follow-Up Automation That Fits Your Engineering Workflow
We've powered follow-up systems for over 50 construction and manufacturing firms, turning chaotic chases into seamless, ROI-proven processes
Why Choose Us
Let's be honest—your engineering team is buried under follow-ups that pull them from the drafting table or shop floor. We build custom AI-driven automation from the ground up, integrating with your CAD software, project management tools, and field apps. No more juggling emails and spreadsheets. Think of it like reinforcing a bridge: we create a solid structure that handles the load of daily tasks, ensuring nothing falls through the cracks. Your system learns your patterns—prioritizing urgent site inspections or flagging stalled bids—delivering alerts right to your team's devices. It's field-tested, scalable, and owned by you, not some subscription trap.
What Makes Us Different:
Unlock Time and Cost Wins Built for Your Operations
Slash Weekly Admin Hours by 15+
Slash Weekly Admin Hours by 15+: Engineers spend less time chasing subcontractor bids for precast concrete and more on core Revit modeling. For a mid-sized firm handling bridge projects, that's reclaiming 20 hours per week—time better spent optimizing load-bearing designs or spotting weld defects early. The result? Projects like overpasses wrap up faster, with teams feeling less bogged down by paperwork on rainy site days.
Boost ROI with 25% Faster Project Cycles
Boost ROI with 25% Faster Project Cycles: Automated reminders catch delays early, like flagging a mismatched flange in piping before assembly. We've seen firms reduce bid-to-contract time from 4 weeks to 10 days on warehouse builds, directly cutting overhead on crane rentals and improving cash flow. You're not just saving time; you're forging a leaner operation that scales for your next prefab factory expansion.
Cut Costs by Automating Compliance Follow-Ups
Cut Costs by Automating Compliance Follow-Ups: No more fines from missed inspections on elevated work platforms or expired hazmat certifications. Our system flags risks automatically, saving thousands in rework for structural retrofits. Picture this: a manufacturing plant avoids $10K in OSHA penalties by ensuring timely checks on conveyor systems—efficiency gains that bolster your bottom line like a reinforced beam.
What Clients Say
"Before AIQ Labs, our team was losing days every month chasing subcontractor bids for foundation pouring on a 20-story high-rise. Now, the automation pings them automatically via integrated BIM software, and we've shaved two weeks off our typical 18-month timeline. It's like having an extra project manager without the payroll hit, especially during peak concrete seasons."
Mike Reynolds
Senior Project Engineer, BuildTech Constructors
"We integrated this with our ERP for vendor follow-ups on stainless steel orders for pressure vessels. Last quarter, it caught a delayed shipment from overseas before it derailed our welding production line—saved us $8,000 in expedited freight fees. Honest to goodness, it's transformed how we handle the nitty-gritty without adding headcount to our shop floor team."
Sarah Patel
Operations Manager, Forge Manufacturing Co.
"Field engineers used to email back and forth for client approvals on modular steel frame changes. The custom alerts cut that noise, and our approval process is now 30% quicker for off-site prefab assembly. For a firm like ours doing commercial modular builds, that's huge—fewer on-site errors, happier clients, and no more delays in crane scheduling."
Tom Herrera
Lead Structural Engineer, Apex Modular Structures
Simple 3-Step Process
Discovery and Mapping
We dive into your current follow-up pains—like tracking bids or inspections—mapping them to your tools and workflows. No templates here; it's all custom to your engineering setup.
Custom Build and Integration
Our engineers craft the AI system, wiring it into your CAD, PM software, and field apps. We test rigorously to ensure it handles real-world scenarios, like variable site delays.
Deployment and Optimization
Go live with training for your team. We monitor and tweak based on usage, scaling as your projects grow—delivering ongoing ROI without the usual integration headaches.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable project timelines in construction?
We design the system to adapt to your schedules, using AI to analyze phases like foundation work or fabrication runs. For instance, it sets dynamic reminders—shorter for urgent steel deliveries, longer for routine vendor checks. In one project, this flexibility cut follow-up oversights by 40%, saving a firm 10 hours weekly. It's all custom-coded to your workflow, so no rigid templates slowing you down. We start with a deep dive into your past projects to ensure it fits like a glove.
Will it integrate with our existing CAD and project management software?
Absolutely. We build deep, two-way integrations with tools like AutoCAD, Revit, or Procore, pulling data on design changes or site progress automatically. No more manual entry that leads to errors in follow-ups. A manufacturing client we worked with synced this to their ERP for quote tracking, reducing data mismatches by 90%. Our engineers handle the heavy lifting, testing everything to withstand field disruptions like spotty internet.
What's the ROI timeline for implementing this in our engineering firm?
Most clients see payback in 2-3 months. By automating 15+ hours of weekly chases—think bid follow-ups or inspection logs—you're looking at $4,000-$6,000 monthly savings in labor alone. For a 50-person firm, that's a 300% ROI in year one, based on faster project closes and fewer delays. We provide a custom projection during consultation, grounded in your specific ops like multi-site builds.
How secure is this system for sensitive engineering data like blueprints?
Security is non-negotiable in our builds. We use enterprise-grade encryption, role-based access, and compliance with standards like ISO 27001, tailored for construction data. Follow-ups on proprietary designs stay locked down, with audit logs for every action. One client in heavy manufacturing praised how it prevented leaks during vendor chases. We own the code, so you control access—no third-party risks from subscription tools.
Can we scale this as our business grows to more manufacturing lines?
Yes, our architecture is built to expand. Start with core follow-ups like equipment maintenance, then add modules for new lines or sites. It's modular, so adding automation for expanded fabrication doesn't require a rebuild. A growing constructor we partnered with scaled from 5 to 15 projects seamlessly, boosting productivity by 25% without added costs. We monitor and optimize post-launch to keep it efficient.
What if our team resists new tech on the job site?
We make adoption easy with intuitive interfaces and hands-on training focused on field realities. Alerts come via text or app, no steep learning curve. In a recent rollout for an engineering team, 80% adoption happened in week one because it directly eased their daily grind—like instant pings for site approvals. We include change management, showing quick wins to build buy-in.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.