Stop Losing Hours on Manual Follow-Ups Automate Them with AI Built for Your Shop Floor
Imagine reclaiming 15-20 hours per week from chasing quotes, tracking orders, and updating suppliers—time you could pour back into production runs and quality checks. Our custom follow-up automation delivers 3x faster response times and a 25% boost in on-time deliveries, turning chaotic workflows into a streamlined machine that pays for itself in months.
Join 250+ businesses with streamlined operations
The "Chase Cycle" Problem
Endless emails chasing delayed shipments of rebar or concrete aggregates from suppliers, risking project timelines on construction sites
Manual tracking of customer quotes for custom steel fabrications that get lost amid peak production rushes in fabrication shops
Hours wasted updating inventory logs for CNC machine parts after every follow-up call to tooling vendors
Missed follow-ups on preventive maintenance for heavy machinery like excavators, leading to unexpected downtime on construction assembly lines
Scattered notes from quality control inspections on welded joints that no one follows up on, risking structural defects in builds
Overlooked warranty claims on installed HVAC systems from field technicians, tying up cash flow in unresolved disputes with subcontractors
Our Custom AI Follow-Up Engine Handles the Heavy Lifting
We've engineered this for manufacturers like you, drawing from years of field-testing in factories where every minute counts.
Why Choose Us
Here's the thing: in manufacturing, follow-ups aren't just admin—they're the glue holding your supply chain and production together. We build a tailored AI system that integrates directly with your ERP, CRM, and shop floor tools. It automatically pings suppliers for shipment updates, reminds your sales team on quote deadlines, and even escalates issues to managers if responses lag. No more sticky notes or forgotten spreadsheets. You're probably thinking, 'Does this fit my setup?' Absolutely—we map it to your exact workflows, from inbound parts tracking to outbound order confirmations, ensuring it's as reliable as your best CNC machine.
What Makes Us Different:
Unlock Time and Cost Wins That Scale With Your Operations
Slash Weekly Follow-Up Time by 15+ Hours
Slash Weekly Follow-Up Time by 15+ Hours: Let's be honest, your ops manager is bogged down logging calls to suppliers about late concrete pours or steel beam deliveries. Our AI takes over, automating reminders and status checks tied to your project management software. Result? Your team shifts focus to optimizing crane operations or assembly line speeds, boosting overall output by 20% without hiring extra hands—imagine completing a mid-rise build two weeks ahead of schedule. It's like adding an invisible foreman who never clocks out.
Achieve 30% Faster Supplier Turnarounds
Achieve 30% Faster Supplier Turnarounds: Picture this: a delayed batch of precast panels threatens your site assembly. Instead of manual chases, our system sends smart, contextual follow-ups and tracks responses in real-time via integration with your ERP. Manufacturers and contractors see ROI in under 6 months through reduced holding costs on-site and fewer production halts—think $50K saved annually on a mid-sized fabrication shop, avoiding weather-related delays.
Boost Productivity with Zero-Error Tracking
Boost Productivity with Zero-Error Tracking: Manual follow-ups lead to slip-ups, like forgetting to confirm a vendor's lead time for custom ductwork. We eliminate that with automated logging tied to your inventory system and CMMS, providing dashboards that highlight efficiency gains in real-time. Teams report 25% more productive hours on the shop floor or site, directly translating to higher throughput—like 15% more units fabricated per shift without overtime.
What Clients Say
"Before AIQ Labs, we were spending Fridays just following up on outstanding POs for aluminum extrusions and rebar deliveries—easily 10 hours gone, delaying our bridge project framing. Now, the system handles it all, integrating with our procurement software, and we've cut our material delays by half. Last quarter alone, that saved us from a $15K rush order fiasco on steel reinforcements."
Mike Harlan
Operations Director, Precision Metalworks Inc., a structural steel fabricator
"Our sales guys were drowning in quote chases for custom machined components and site-specific fittings. This automation pings clients automatically and logs everything in our ERP, flagging urgent bids for modular building kits. We've closed 12% more deals this year because nothing falls through the cracks anymore—especially during peak commercial build seasons. Setup took just two weeks, and it's been smooth ever since."
Sarah Kline
VP of Sales, ForgeTech Manufacturing, specializing in modular construction components
"Downtime from unchecked maintenance follow-ups on our forklifts and conveyor systems was killing us—lost a full shift last summer during peak warehouse expansions. AIQ's tool now alerts us proactively, integrating with our CMMS and scheduling software. We've avoided three major breakdowns in six months, kept our assembly lines running 98% uptime, and my team's actually getting home on time now without overtime rushes."
Tom Reyes
Plant Manager, Rivet Assembly Co., a heavy equipment manufacturing firm
Simple 3-Step Process
Discovery and Mapping
We dive into your workflows—talking shop floor realities, from supplier PO tracking to customer order confirmations. No cookie-cutter stuff; we tailor it to your production cycles and pain points.
Custom Build and Integration
Our engineers code the AI engine to fit your tools, like linking to your MRP system for automatic follow-up triggers on inventory thresholds. Testing happens in phases to ensure it runs like clockwork.
Deployment and Optimization
Go live with training for your team, then we monitor and tweak based on real usage. Expect ongoing support to refine it as your manufacturing demands evolve, maximizing that ROI from day one.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing ERP system like Epicor?
We start by auditing your current setup—think PO workflows, inventory modules, and order tracking. Our team then builds custom APIs for seamless data flow, so follow-ups trigger automatically when, say, a material receipt is pending. No disruptive overhauls; it's plug-and-play where possible, with full custom code for unique needs. Manufacturers typically see it up and running in 4-6 weeks, reclaiming hours immediately. We've done this for shops with similar systems, reducing manual entries by 70% and ensuring your production data stays accurate across the board.
What kind of ROI can a mid-sized manufacturer expect from this?
You're probably thinking about the bottom line—fair enough. Based on our deployments, expect 15-20 hours saved weekly on follow-ups, translating to $10K-$20K annual savings in labor for a 50-person operation. Add in fewer delays: one client avoided $30K in rush shipping last year. ROI hits in 3-6 months, with productivity gains compounding as the AI learns your patterns. We provide baseline metrics during discovery to project your specifics, focusing on tangible wins like faster cycle times and lower holding costs.
Is this customizable for different manufacturing workflows, like batch vs. continuous production?
Absolutely—it's built for your exact setup. For batch producers, we might automate follow-ups on lot-specific components; for continuous lines, it's about just-in-time supplier pings to avoid bottlenecks. We map it during the initial consult, incorporating variables like shift rotations or seasonal demands. No templates here; it's engineered to mirror your floor dynamics, much like customizing a jig for a tricky weld. Past clients in automotive parts saw 25% better on-time deliveries after tailoring.
How secure is the data in this follow-up system for sensitive manufacturing info?
Security is non-negotiable in our world. We use end-to-end encryption for all communications, with role-based access so only authorized team members see supplier quotes or inventory updates. Compliant with standards like ISO 27001, we audit integrations to prevent breaches—think fortified like a locked tool crib. Your data stays in your ecosystem; we don't store it. One fabricator we worked with handled proprietary alloy specs without a glitch, giving them peace of mind during supplier negotiations.
What if we need to scale this as our production volume grows?
Scalability is baked in from the start. Our architecture handles increased volume—say, doubling your SKUs—without performance dips, using cloud-optimized frameworks that flex like an expandable conveyor line. We design for growth, monitoring usage post-launch to optimize. A client ramping up from 10K to 25K units monthly just added modules seamlessly, saving an extra 5 hours weekly. No rip-and-replace; it's future-proofed for your expansion plans.
How much hands-on training does my team need for this?
We keep it straightforward—most teams are up to speed in a day or two. Hands-on sessions cover dashboard navigation, setting custom rules for follow-ups like vendor escalations, and quick overrides. It's intuitive, like using your shop's digital calipers. We provide role-specific guides: ops for monitoring, sales for customer chases. Follow-up support includes weekly check-ins for the first month. Manufacturers tell us it's less learning curve than adopting a new CNC program.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.