Stop Losing Members to Forgotten Follow-Ups Automate Retention with AI That Feels Personal
Imagine saving 15+ hours per week on manual check-ins while boosting your member retention by 30%—without the hassle of piecing together apps that don't talk to each other.
Join 250+ fitness businesses with automated workflows that drive real retention
The "Forgotten Follow-Up" Problem
Chasing down no-shows after intense spin classes eats your coaching time
Generic emails fail to re-engage lapsed vinyasa yoga enthusiasts
Missed weekly wellness check-ins let members drift to competing pilates studios
Manual tracking of macro-based nutrition goals overwhelms your small team
Inconsistent post-hot yoga feedback loops hurt program improvements
Overloaded calendars mean forgotten anniversary shoutouts for loyal CrossFit members
Our Custom Follow-Up Automation Built Just for Your Studio
We've powered retention for over 100 fitness and wellness spots, turning one-off members into lifelong clients.
Why Choose Us
Let's be honest—you're juggling class schedules, member progress, and that endless to-do list of check-ins. Here's the thing: our follow-up automation isn't some off-the-shelf band-aid. We build it custom for your studio's flow, integrating with your booking system, CRM, and even wearable data. Think AI that spots a member skipping spin classes and sends a tailored nudge about their favorite playlist. You're probably thinking, 'How does this save me time?' Simple: it handles the grunt work, freeing you to focus on what you love—coaching transformations. Like a smart spotter in the gym, it lifts the weight off your shoulders so your business grows stronger.
What Makes Us Different:
Unlock Time and Retention Wins That Scale with You
Reclaim 15+ Hours Weekly
Reclaim 15+ Hours Weekly: No more manual texts or emails after packed HIIT sessions. Our system automates personalized follow-ups, like reminding a member of their progress toward that 5K goal with custom pace tips. Studios see immediate ROI—think $5K+ in recovered revenue from re-engaged members within the first quarter, all while you sip that post-class coffee.
Boost Retention by 30%
Boost Retention by 30%: Retention is your gym's lifeblood, right? We craft automations that feel like a personal trainer's check-in—nudging wellness clients back for meditation sessions they love with tailored mindfulness prompts. One boutique studio cut churn in half over six months, adding 50 members yearly without extra marketing spend. Efficiency gains mean more energy for innovating classes like adaptive yoga, not chasing ghosts.
Productivity Surge Without the Chaos
Productivity Surge Without the Chaos: Picture this: AI handles post-workout surveys and goal updates for strength training milestones, slashing admin by 40% in under two months. Your team focuses on spotting form during squats, not spreadsheets. We've seen wellness centers save $10K annually in labor costs through automated recovery tracking, turning wasted time into a productivity boost that feels like hitting a new PR.
What Clients Say
"Before AIQ, we'd spend Fridays calling members who ghosted our bootcamps. Now, the system sends custom invites based on their past energy levels from wearable data, and we've brought back 20% of them in just two months. Saved me 10 hours a week—game-changer for our small team during peak season."
Sarah Jenkins
Owner, CoreFit Studio
"Our yoga retreat bookings were inconsistent until this kicked in. It auto-follows up with tailored breathing tips for drop-offs based on their session history, and retention jumped 25% in three months. No more generic blasts; it's like having an extra coach on staff for our restorative flows."
Mike Rivera
Wellness Director, ZenFlow Center
"Manual nutrition check-ins were killing our vibe. The automation pulls from app data and pings members on their macros with recipe suggestions—honestly, it's boosted our program sign-ups by 15 members last quarter. Time saved lets us actually enjoy teaching our HIIT circuits."
Lisa Chen
Head Trainer, Vitality Gym
Simple 3-Step Process
Discovery Dive
We chat about your studio's unique flow—class types, member journeys, pain points like no-show spin sessions. No templates here; it's all tailored to you.
Custom Build Phase
Our engineers craft the AI workflow, integrating your tools for seamless follow-ups. Test it on a small group, like your pilates regulars, to nail the personalization.
Launch and Optimize
Go live with full training for your team. We monitor metrics, tweaking for max retention—like fine-tuning a workout plan based on real results.
Why We're Different
What's Included
Common Questions
How does this automation handle sensitive member data like fitness goals?
We prioritize privacy from the start, building with GDPR and HIPAA-inspired standards tailored for wellness pros. Your member data—think progress notes or dietary prefs—stays secure in a custom, encrypted system we design just for you. No third-party leaks like with pieced-together apps. We've integrated with secure CRMs for dozens of studios, ensuring follow-ups feel personal without risking trust. Plus, you own the whole setup, so you're never at the mercy of a vendor's policy changes. It's peace of mind, letting you focus on transformations.
Will this work with my existing gym management software?
Absolutely— we specialize in deep, two-way integrations that make your tools talk effortlessly. Whether you're on Mindbody, Zen Planner, or even a custom setup, our engineers map out your workflow first. For instance, we can pull attendance data to trigger a 'missed your favorite barre class?' text. No more manual exports; it's all automated. Studios we've worked with saw setup in under two weeks, with zero downtime. You're not swapping systems; we're enhancing what you have for smoother retention.
What's the ROI like for a small fitness studio?
Let's break it down: most studios save 10-15 hours weekly on manual outreach, which at $50/hour staff time adds up to $2K+ monthly. Pair that with 20-30% retention lifts—say, re-engaging 10 members at $100/month each—and you're looking at $12K+ yearly revenue boost. We customize to your numbers, like focusing on high-value yoga drop-offs. One client hit positive ROI in month one. It's not hype; it's quantifiable gains from less admin and more engaged members sticking around.
Can I customize the follow-up messages to match my brand's vibe?
Totally—personalization is our jam. We train the AI on your voice, whether it's motivational CrossFit pep talks or serene wellness invites. You approve templates, and it generates variations based on member history, like 'Hey Alex, ready to crush that deadlift PR?' No cookie-cutter stuff. For a boutique studio, we even A/B tested tones to boost open rates by 40%. It's built for your exact style, ensuring follow-ups strengthen that community feel without extra effort from you.
How long does it take to see results from the automation?
Quick wins hit fast—within the first week, you'll see automated check-ins reducing no-shows. Full retention impacts show in 4-6 weeks as patterns emerge, like fewer lapsed Pilates folks. We start small, testing on one class type, then scale. A wellness center we partnered with regained 15 members in month one. Monitoring is built-in, so we tweak based on your data. You're not waiting months; it's iterative, like progressive overload in training, building momentum right away.
What if my team isn't tech-savvy— is this easy to use?
We design for real people, not coders. Your trainers get a simple dashboard—like checking a workout log—to view follow-up status or send quick overrides. No steep learning curve; think intuitive as your class app. We include hands-on training and ongoing support, customized to your crew's needs. One gym owner said it felt like 'an extra staffer who never forgets.' If issues pop up, our team jumps in—keeping it hassle-free so you stay focused on member experiences.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.