Stop Losing Deals to Forgotten Follow-Ups Automated Precision That Closes More Sales
Reclaim 15+ hours per week from manual outreach drudgery, achieving 3x faster response times and a 25% ROI boost in your first quarter alone.
Join 250+ agencies with automated workflows that convert 40% more leads
The "Forgotten Lead" Problem
Agents overwhelmed by post-showing emails and calls for property viewings that lack automated follow-up, leading to 30% of leads going cold per NAR reports
Open house leads from walk-in prospects slipping through due to delayed nurturing via inconsistent drip campaigns on hot sheet updates
Manual tracking of buyer inquiries across fragmented MLS and CRM entries, wasting 10+ hours weekly on duplicative data entry for pre-qualifications
Expired MLS listings haunting teams as renewal follow-ups on seller agreements fall through, resulting in 25% portfolio churn annually
Overwhelmed listing agents missing hot buyer signals like repeated searches for waterfront properties in a frenzy of bidding wars
Inconsistent communication with sellers on comparable sales (comps) data eroding trust and diminishing referral networks in local markets
Our Custom-Built Follow-Up Engine Transforms Your Agency's Pipeline
With a proven track record of deploying enterprise-grade automations for 50+ real estate firms, we've streamlined operations that mirror the high-stakes pace of property deals.
Why Choose Us
We craft tailored AI-driven follow-up systems that integrate seamlessly with your MLS feeds, CRM platforms like Follow Up Boss or Realvolve, and email tools. No more chasing shadows in your lead database. Our solution anticipates buyer journeys, triggering personalized sequences for everything from virtual tour reminders to negotiation nudges. Built from the ground up, it's not a plug-and-play template—it's engineered for your agency's unique rhythm, delivering efficiency gains that industry benchmarks show can cut manual follow-up by 80%. Like a vigilant property scout patrolling your digital listings, it ensures no opportunity goes dark.
What Makes Us Different:
Quantifiable Wins for Your Bottom Line
Reclaim 15-20 Hours Weekly on Manual Follow-Ups
Reclaim 15-20 Hours Weekly on Manual Follow-Ups for MLS Updates: Agents spend less time logging post-showing calls and more time negotiating offers. Our system automates 90% of routine touches, like personalized thank-yous with virtual tour links and weekly comps blasts, freeing your team for high-value closings. NAR data shows this boosts listing-to-sale conversions by 35%, directly increasing GCI by 20-25%.
Achieve 25% Higher Lead Conversion Rates
Achieve 25% Higher Lead Conversion Rates from Open House Prospects: Timely, hyper-relevant follow-ups via SMS nurtures turn fence-sitters into pre-approved buyers. By analyzing interaction patterns on property portals, our AI prioritizes hot leads—think instant alerts for buyers revisiting 3+ bedroom family homes. Agencies report closing 20% more escrows, with ROI break-even in under 60 days per Inman case studies.
Cut Operational Costs by 40% Through Efficiency
Cut Operational Costs by 40% Through Streamlined Property Pipeline Efficiency: Consolidate disparate tools for lead routing and disclosure compliance. Our unified platform minimizes errors in tracking buyer contingencies, slashing admin time on IDX integrations. For a mid-sized brokerage, that's $15K+ saved annually on redundant data entry, per Inman benchmarks, while ensuring adherence to RESPA and fair housing regs.
What Clients Say
"Before AIQ Labs, our agents were swamped with follow-up emails after Saturday open houses on downtown condos—leads evaporated overnight. Now, the automation sends instant MLS match alerts and books second showings, saving us 12 hours weekly. We closed four extra waterfront escrows last quarter, all from automated nurtures we'd otherwise lost to competitors."
Sarah Jenkins
Principal Broker, Urban Realty Partners, Chicago IL
"Rolling out their automated renewal workflows for expiring luxury listings transformed our operations. No more chasing seller signatures manually; the system pings them 60 days early with customized comps reports and retention incentives. Our listing retention soared from 65% to 82% over six months, adding $500K in GCI without extra staff."
Mike Rivera
Managing Broker, Coastal Properties Group, Miami FL
"We were hemorrhaging buyer inquiries to rivals due to delayed responses on initial property searches. AIQ's integration with our CRM auto-delivers tailored IDX feeds and financing pre-approvals within two hours of contact. Drop-off rates halved in three months, freeing my team from endless lead spreadsheets to focus on staging strategies and offer negotiations."
Emily Chen
Owner-Broker, Metro Homes Realty, Seattle WA
Simple 3-Step Process
Discovery and Mapping
We audit your current follow-up processes, from lead capture at showings to closing loops, identifying bottlenecks unique to your agency's workflow.
Custom Design and Build
Our engineers construct your AI system, weaving in MLS data pulls and CRM syncs, tested rigorously to match the unpredictability of real estate cycles.
Deployment and Optimization
We roll out the automation with training for your team, then monitor performance, tweaking based on live deal data for ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing CRM like Follow Up Boss?
We start by mapping your CRM's API endpoints for a two-way sync, pulling in lead data from showings and pushing follow-up actions back seamlessly. For a typical agency, this means automated tagging of engaged buyers and updating deal stages without manual input. Our builds use robust frameworks to handle data volumes from busy markets, ensuring 99.9% uptime. We've integrated with over 20 real estate CRMs, reducing setup time to under two weeks while maintaining full data ownership—no more exporting spreadsheets for reports.
What kind of time savings can a small agency expect from follow-up automation?
Small agencies often reclaim 10-15 hours weekly by automating routine tasks like post-open house emails and inquiry responses. Consider a team handling 50 leads monthly: manual follow-ups eat 20 hours; our system cuts that to 5, with AI handling personalization based on property preferences. NAR stats show this efficiency translates to 15% more closings, as agents focus on negotiations. We tailor the ROI projection during consultation, factoring in your volume for precise forecasts.
Is the system compliant with real estate regulations like TCPA?
Absolutely—compliance is baked in from the start. We embed opt-in verification, do-not-call list scrubbing, and audit trails for every automated touch, aligning with TCPA, CAN-SPAM, and state-specific rules. For instance, SMS sequences only fire after explicit consent from lead forms. Our legal-vetted architecture has helped agencies avoid fines that average $1,500 per violation. During build, we customize for your jurisdiction, like California's stricter privacy laws, ensuring peace of mind in a litigious industry.
How personalized are the follow-up messages generated by the AI?
Our AI crafts messages using deep context from your data—think referencing a buyer's interest in waterfront views pulled from MLS notes or past inquiries. It's not generic blasts; the system analyzes interaction history to suggest 'Hey, that mid-century modern in Echo Park you toured last week just had a price drop.' This hyper-personalization boosts open rates by 40%, per industry benchmarks. We train the model on your successful past communications for an authentic voice, evolving with feedback to match your brand's tone.
What happens if our lead volume spikes during a hot market?
Our enterprise-grade architecture scales effortlessly, handling surges like a spring buying frenzy without missing a beat. Built on cloud-agnostic frameworks, it processes thousands of leads daily, auto-scaling resources to maintain speed. For example, during a market peak, follow-up latency stays under 5 minutes. We've stress-tested systems for agencies doubling volume seasonally, incorporating queue management to prioritize urgent leads. Post-deployment, we monitor and optimize, ensuring your pipeline flows smoothly even in peak chaos.
Can we own and modify the automation after it's built?
Yes, full ownership is core to our model—you get the source code, documentation, and hosting options to run it independently. Unlike subscription traps, there's no lock-in; modify via your dev team or ours for a fee. This empowers agencies to tweak for new features, like integrating emerging VR tour tech. We've transferred ownership to 30+ clients, who report 50% lower long-term costs versus ongoing SaaS fees, giving you a lasting digital asset tailored to real estate's evolving landscape.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.