Stop Losing Hours Chasing Down No-Shows and Follow-Ups Automate It All with AI That Fits Your Kitchen Rhythm
Imagine reclaiming 10-15 hours per week from manual reminder calls and texts, cutting your follow-up costs by 40%, and boosting table turnover with smarter reservations—all without the hassle of clunky apps.
Join 250+ food service spots with smoother operations and happier customers
The "Follow-Up Frenzy" Problem
Endless Phone Tag for Reservation Confirmations, Wasting Host Time on Busy Evenings
No-Shows Eating Into Your Peak-Hour Profits, Like Friday Night Empty Tables
Manual Feedback Follow-Ups Draining Server Energy After Long Shifts
Lost Catering Leads from Forgotten Inquiries During Event Rush Seasons
Scattered Loyalty Program Reminders Leading to Churn Among Frequent Diners
Post-Shift Cleanup of Untracked Customer Preferences, Like Dietary Notes in POS Scraps
Our Custom Follow-Up Automation Built Just for Your Restaurant
With years of hands-on experience streamlining ops in bustling eateries, we've helped spots like yours turn chaotic follow-ups into a well-oiled machine.
Why Choose Us
Here's the thing: running a restaurant means juggling a million little tasks, from plating specials to prepping for the dinner rush. Manual follow-ups? They're like trying to herd cats during happy hour—frustrating and time-sucking. At AIQ Labs, we build AI-powered systems tailored to your exact workflow, whether it's your POS system, reservation book, or customer CRM. No off-the-shelf nonsense. We integrate deeply, automating reminders that feel personal, not robotic, so your guests love the touch and your team gets a break. Let's be honest, you're probably thinking this sounds too good—but we've done it for diners, cafes, and bistros just like yours, saving them hours weekly.
What Makes Us Different:
Unlock Real Time and Cost Wins for Your Operation
Reclaim 10-15 Hours Weekly on Follow-Ups
Reclaim 10-15 Hours Weekly on Follow-Ups: Imagine your host skipping the evening phone chase for reservation confirms—instead, our AI blasts out personalized texts with menu teasers in seconds. That's time for staff cross-training or perfecting that signature pasta dish. Restaurants like yours report a 25% productivity boost, converting those hours into extra covers per night.
Cut Costs by 40% While Lifting Guest Loyalty
Cut Costs by 40% While Lifting Guest Loyalty: Ditch the labor sink of manual reminders for reservations that turn into no-shows, like that group of six who skips but could return for your brunch specials. Our system automates nudges with event availability, slashing no-shows and driving repeats. A busy bistro owner hit ROI in just six weeks, with loyalty sign-ups soaring 35% from targeted birthday offers.
Boost Efficiency with Tailored Workflow Magic
Boost Efficiency with Tailored Workflow Magic: Wondering if it'll mesh with your dinner rush chaos? You bet—we tailor it to auto-fill seats on slow midweek nights with rebooking prompts tied to past orders. This means faster table turns, zero mix-ups on allergies, and more energy for plating those wow-factor desserts. See a 20% jump in table turnover from intelligent follow-ups that keep seats spinning.
What Clients Say
"Before AIQ, my front-of-house team was stuck making follow-up calls after closing on weekends—it totally zapped our energy for the next rush. Now, the system auto-confirms reservations via text and reminds regulars about their go-to Margherita pizza. We've saved around 12 hours a week, dropped no-shows from 20% to 8% in the first month, and filled more tables during peak hours. Total game-changer for our cozy Italian trattoria."
Maria Gonzalez
Owner, Trattoria Bella in downtown Seattle
"At our high-volume diner, chasing catering leads was chaos—proposals for corporate lunches got buried in email during breakfast rushes. AIQ's automation sends instant quotes with menu options and slots right after inquiries. We've halved the manual tracking, booked 15% more off-site events like weddings since launch three months ago, and it's streamlined our event calendar big time. Should've switched years earlier."
Jamal Carter
Operations Manager, Dawn Diner in Chicago
"Our old loyalty setup was flaky; diners forgot their points for favorites like spicy pad Thai and drifted away. AIQ crafted texts with personalized perks based on order history, such as a free spring roll on anniversaries. Retention climbed 28% in two months, no more staff hounding via phone, and we've seen more repeat groups. Reliable and spot-on for our fusion spot."
Sarah Lee
General Manager, Spice Haven Asian Fusion in Austin
Simple 3-Step Process
Discovery and Mapping Your Flow
We dive into your daily grind—reservations, guest lists, peak rushes—to map exactly where follow-ups are bottlenecking. No guesswork; it's all about your restaurant's unique rhythm.
Custom Build and Integration
Our engineers craft the AI from scratch, linking it to your POS, email, and SMS tools. We test it like a new recipe—ensuring it seasons perfectly without overcomplicating things.
Launch, Train, and Optimize
Go live with hands-on training for your team. Then we monitor and tweak based on real data, like adjusting for weekend surges, so it keeps delivering wins month after month.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable reservation volumes?
Great question—restaurants like yours deal with everything from quiet Mondays to slammed weekends. Our system is built to scale dynamically, learning from your historical data to ramp up reminders during peaks and ease off otherwise. For instance, if your Friday nights average 200 covers, it prioritizes high-risk bookings first. We integrate directly with your calendar tools, ensuring no overbooking mishaps. Setup takes just a couple weeks, and you'll see immediate relief in manual checks. One bistro we helped went from 15% no-shows to 5% by auto-sending confirmations 48 hours out. It's all custom-tuned to avoid overwhelming your guests or staff.
Will this work with our existing POS like Square or Toast?
Absolutely, and that's where we shine. Unlike generic tools that force awkward fits, we engineer deep, two-way integrations with popular food service POS systems. Data flows seamlessly—say, pulling order details for a 'how was your pasta?' follow-up email. No more copy-pasting between apps. We've done this for dozens of spots, reducing errors that used to eat into service time. If you're on Toast, for example, we sync reservation status in real-time, triggering automations without disrupting your workflow. It's like adding a sous-chef who knows the kitchen inside out.
What's the ROI timeline for follow-up automation?
You're probably thinking about the bottom line, and rightfully so. Most of our restaurant clients see positive ROI within 2-3 months. Take the time savings: automating reminders can free up 10+ hours weekly, at say $20/hour labor, that's $800+ monthly back in your pocket. Add reduced no-shows boosting revenue by 15-20% on average, and it compounds fast. We track this with built-in metrics, like one diner that recouped costs in six weeks through extra bookings. It's not pie-in-the-sky; we base it on your specifics during the free consult, ensuring it pays off quick.
Can the AI make follow-ups feel personal, not spammy?
Totally get the concern—nobody wants their guests feeling like just another number in a chain email. Our AI is trained on your data to craft messages that reference specifics, like 'Loved your choice of the chef's special last time—book again?' It pulls from past visits, preferences, or even weather for timely nudges. We've fine-tuned this for hospitality warmth, avoiding the cold corporate vibe. A cafe we built for saw engagement rates double because it felt like a friendly note from the owner. We test and iterate to match your brand's voice, keeping it authentic and effective.
How secure is guest data in your system?
Security is non-negotiable in food service, where trust builds loyalty. We build with enterprise-grade encryption and comply with standards like GDPR and CCPA, ensuring guest info—like phone numbers or dietary notes—stays locked down. No third-party subs; you own the data in a unified system we host on secure clouds. Access is role-based, so only your managers see analytics. We've audited this for regulated clients, and it holds up. Think of it as a walk-in cooler: everything's protected, temperature-controlled, ready when you need it without risks.
What if we need to tweak the automation later?
Flexibility is key in the restaurant world—menus change, seasons shift. Our custom-built approach means updates are straightforward; we provide ongoing support to refine triggers or add features, like holiday promo follow-ups. No rigid templates here. Clients often request tweaks after launch, such as integrating new delivery apps, and we handle it in days, not months. It's designed to evolve with your business, ensuring long-term efficiency without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.