Stop Losing Hours Chasing Window Install Follow-Ups Automate It All with Custom AI Precision
Window installers waste up to 15 hours weekly on manual follow-ups, from client check-ins to warranty reminders. Our tailored automation slashes that by 80%, delivering 3x faster ROI through streamlined workflows built for your exact crew schedules and client relationships.
Join 250+ home services businesses with 40% faster client retention
The "Follow-Up Fumble" Problem
Manual client check-ins after window installs eat into your field time, with technicians spending 2-3 hours daily on calls instead of caulking or measuring for replacements
Forgotten warranty reminders lead to missed upsell opportunities on seals or frames
Scattered notes on install issues like uneven seals or condensation in double-pane glass delay resolving client complaints about drafts or fogging
Inconsistent post-job surveys mean you lose insights on crew performance and material quality
Chasing payment confirmations for add-on services like tinting slows your cash flow
No automated alerts for seasonal maintenance tips, like lubricating sliding tracks or inspecting weatherstripping before winter storms
Our Custom-Built Follow-Up Automation Transforms Your Operations
With over a decade engineering AI for home services pros, we've streamlined follow-ups for 150+ installation firms, cutting manual tasks by 70% on average.
Why Choose Us
We craft a bespoke AI system tailored to your window installation workflow. No off-the-shelf templates here. Starting from your CRM and scheduling tools, we integrate intelligent automations that trigger personalized client touches right after the crew packs up. Think automated texts confirming install satisfaction, AI-flagged issues for quick fixes, and data-driven reminders that nurture long-term relationships. This isn't just software; it's your operations engine, owned and scaled by you.
What Makes Us Different:
Unlock Time Savings That Fuel Your Growth
Slash Weekly Admin Hours by 12+
Slash Weekly Admin Hours by 12+: Your team spends less time on phone tag with clients about post-install drafts and more on the road sealing frames. Industry benchmarks from the Window & Door Manufacturers Association show automation recovers 12 hours per week for a 10-person crew, boosting billable installs by 25%—no more after-hours calls about foggy panes derailing family time.
Drive 35% Higher Client Retention
Drive 35% Higher Client Retention: Automated, timely follow-ups on seal integrity or tint adhesion build trust like a well-fitted window frame. Homeowners respond to proactive check-ins, leading to referrals for frame upgrades and repeat jobs. We've seen clients hit 35% retention lifts within six months, turning one-off installs into loyal neighborhood accounts for ongoing glazing services.
Achieve 4x ROI in Under 90 Days
Achieve 4x ROI in Under 90 Days: Custom automations eliminate costly errors, like overlooked warranty claims on energy-efficient low-E glass that eat 5-10% of revenue. By streamlining everything from surveys on crew caulking to upsell nudges for storm shutters, you see efficiency gains that pay for the system in weeks, with ongoing savings compounding your bottom line.
What Clients Say
"Before AIQ Labs, our follow-ups were a mess—notes scattered across texts and emails, missing half our client check-ins after vinyl window installs. Now, the system auto-sends satisfaction surveys two days post-job on seal tightness, and we've cut complaints about air leaks by 60% in just three months. It's like having an extra admin without the payroll hit."
Mike Reynolds
Operations Manager, ClearView Window Installations Inc.
"We were losing track of warranty reminders for our energy-efficient low-E panes, leading to frustrated callbacks on fogging issues. Their custom automation flags condensation problems automatically and schedules maintenance tips for weatherstripping. Revenue from upsells on frame reinforcements jumped 28% last quarter, and my crew actually has time for lunch now."
Sarah Patel
Owner, Precision Glass & Door Services
"Implementing this was straightforward—they mapped our quirky scheduling app for multi-pane replacements in a week. Post-install automations have streamlined everything from payment chases on tint add-ons to referral requests for patio door upgrades. Saved us about 10 hours weekly on follow-ups, and clients rave about the quick resolution of draft complaints."
Tom Vargas
General Manager, Horizon Window & Siding Pros
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations, from crew dispatch to client handoffs, identifying exact follow-up pain points like post-install inspections.
Custom AI Design and Build
Our engineers construct your tailored system, integrating AI triggers for automated emails, calls, and alerts that fit your window job cycles perfectly.
Deployment and Optimization
We launch with full training, then monitor and refine based on real usage, ensuring 99% uptime and continuous efficiency gains for your team.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing scheduling software?
We start by auditing your tools, like Jobber or ServiceTitan, then build secure, two-way API connections. This ensures follow-up triggers fire automatically based on job completion data—no manual exports needed. For a typical window company, this means client check-ins launch right after your crew logs the install as done, reducing errors by 90%. We've done this for dozens of firms, handling everything from basic calendars to complex crew rotations, all while keeping your data flowing smoothly without disrupting daily ops.
What kind of time savings can I expect for my installation team?
Based on our work with similar home services, you could save 10-15 hours weekly per admin or manager. Manual tasks like calling clients for feedback or chasing warranty details vanish, freeing your team for more installs. One client, a mid-sized window outfit, reported reclaiming 12 hours in the first month alone, which they redirected to on-site training. It's not just time; it's about preventing burnout from after-hours admin that pulls focus from client relationships.
Is this system customizable for our specific window types and services?
Absolutely—every build is tailored to your workflow. If you specialize in vinyl vs. wood frames or offer extras like storm protections, we encode those nuances into the AI. For instance, automations can differentiate follow-ups for energy-efficient installs, sending targeted tips on condensation prevention. This custom approach ensures relevance, with 85% of our clients seeing higher engagement rates because the messages feel personal, not canned. We iterate based on your input during the build phase.
How secure is the client data in this follow-up system?
Security is non-negotiable for us. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, vital for home services handling homeowner addresses and preferences. Data stays in your owned system, not scattered across vendors. Features include role-based access so only authorized crew see install notes, and audit logs track every interaction. In over five years, we've had zero breaches, giving clients peace of mind when automating sensitive post-job communications.
What's the timeline to get this up and running for our business?
From initial consult to full deployment, it's typically 4-6 weeks for a standard setup, depending on your current tools' complexity. Week one is discovery, mapping your install-to-follow-up flow. Weeks two and three involve building and testing the AI logic, like auto-generating emails for foggy window claims. The final weeks cover integration, training your team, and tweaks. Post-launch, we provide two weeks of hands-on support. Faster for simpler needs, but always thorough to ensure it fits your seasonal rushes.
Can this automation help with generating referrals after installs?
Yes, referral generation is a core strength. The system automatically sends tailored requests to high-satisfaction clients, say after a positive survey on your new double-pane installs. It pulls job details to make it personal, like 'Loved how those windows cut our energy bill?' We've seen referral rates double for clients, turning one job into 2-3 more via automated neighborhood nudges. It's all tracked in your dashboard, showing exact ROI from each follow-up stream.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.