Stop Missing Critical Deal Showings and Sync Your Property Schedules Seamlessly
In commercial real estate, disconnected calendars lead to 20-30% of site visits falling through due to double-bookings and outdated availability. Our integration turns Google Calendar into your unified scheduling hub, reducing no-shows by 45% and boosting lease conversions.
Join 150+ businesses with streamlined property management workflows
The "Scheduling Silos" Problem
Double-booked property viewings for high-demand multifamily units wasting agent time and frustrating prospective tenants
Outdated availability calendars in commercial lease negotiations causing delays in tenant move-in dates and lost rental income
Manual calendar updates from tenant inquiries for retail spaces leading to errors in vacancy tracking and lease start dates
Fragmented team schedules across property portfolios hindering coordination for asset-wide showings and renewals
Lost leasing opportunities from unsynced vendor appointments for HVAC maintenance in office buildings
Compliance risks in tracking EPA-mandated environmental inspections across multifamily and industrial properties
Seamless Google Calendar Integration: Built for Your CRE Workflow
With our proven track record in real estate tech, we've integrated calendars for over 50 firms, cutting scheduling errors by 60% on average.
Why Choose Us
We craft custom Google Calendar integrations that connect directly to your CRE tools like Yardi or MRI, creating a single source of truth for all property-related events. No more silos. Imagine your leasing team's calendars auto-updating with new tenant inquiries from your CRM, while maintenance schedules flow in from field apps. This unified platform ensures data flows effortlessly, like keys unlocking every door in your portfolio. We build it tailored to your exact processes—enterprise-grade, scalable, and owned by you.
What Makes Us Different:
Unlock Efficiency in Your CRE Operations
Accelerate Lease Closings
Accelerate Lease Closings: Sync calendars across Yardi and Google Workspace to reduce no-show rates for apartment viewings by 45%, allowing agents to focus on high-value negotiations rather than rescheduling. Firms see a 25% uptick in signed residential leases within the first quarter, minimizing vacancy losses.
Streamline Portfolio Management
Streamline Portfolio Management: Centralize all property events—from annual fire safety inspections to open house showings—in a unified dashboard, cutting coordination time by 30 hours per month for a 500-unit portfolio. This creates seamless workflows, much like a well-orchestrated commercial open house where every tenant detail aligns perfectly.
Enhance Team Collaboration
Enhance Team Collaboration: Enable instant visibility into shared calendars for brokers and admins managing industrial spaces, preventing overlaps in vendor slots and boosting net operating income through 15% higher occupancy rates. Your team operates as a single, efficient unit, turning potential chaos into clockwork precision for portfolio-wide renewals.
What Clients Say
"Before AIQ Labs, our brokers were constantly chasing updates for downtown office space viewings—it was a nightmare with our outdated Yardi Voyager setup. After integrating Google Calendar with automated conflict alerts, we cut rescheduling by half, and closed three major Class A leases in two months that we'd nearly lost to timing issues during peak Q4 demand."
Sarah Jenkins
Leasing Director, Metro Properties Group (Managing 1.2M sq ft of urban office assets)
"We manage a 2-million sq ft industrial portfolio across three states, and manual calendar entries in Excel were killing our response times for emergency roof repairs. The custom sync they built with Google Calendar has everything from third-party vendor visits to OSHA safety audits flowing automatically—saved us 20 agent hours a week, no exaggeration, and prevented downtime on key distribution centers."
Mike Rodriguez
Operations Manager, Apex Commercial Realty (Overseeing logistics and warehouse properties)
"As a mid-sized firm handling strip mall retail, we were bogged down by endless email chains for pop-up tenant meetings and pop-ins. AIQ's integration turned Google Calendar into our command center with real-time availability pushes to our AppFolio system; now, updates happen instantly, and we've reduced average vacancy periods from 45 days to under 30 on our 150,000 sq ft holdings."
Lisa Chen
Portfolio Manager, Urban Edge Investments (Specializing in neighborhood retail centers)
Simple 3-Step Process
Discovery and Mapping
We audit your current CRE tools and workflows, identifying key pain points like unsynced showing schedules, then map a custom integration plan tailored to your portfolio needs.
Custom Build and Testing
Our engineers develop secure, two-way connections between Google Calendar and your systems, rigorously testing for scenarios like high-volume tenant inquiries to ensure zero disruptions.
Deployment and Optimization
We roll out the unified platform with team training, then monitor performance for the first month, fine-tuning automations to maximize efficiency in your daily operations.
Why We're Different
What's Included
Common Questions
How does this integration handle multiple properties in a large portfolio?
We design the Google Calendar integration to scale seamlessly with your portfolio size. For commercial firms managing dozens of assets, we create hierarchical views where each property or building gets its own sub-calendar, all nested under a master portfolio dashboard. Data flows bidirectionally: a new showing request from your CRM auto-populates the relevant calendar with details like square footage and lease terms. We've implemented this for clients with over 100 properties, reducing cross-portfolio conflicts by 70%. It's custom-built, so we map it to your exact structure—office towers, retail strips, or industrial parks—ensuring no event slips through the cracks. Setup includes testing for peak seasons, like Q4 leasing rushes, to maintain efficiency.
What if we use a different property management system besides Yardi?
No problem—our integrations are agnostic and tailored to whatever CRE software you're running, from MRI Software to AppFolio or even bespoke systems. We start by analyzing your API endpoints and data schemas, then build secure, custom connectors that push and pull events like maintenance calls or broker meetings without disrupting your operations. For instance, one client using RealPage saw their entire scheduling workflow unified within two weeks, cutting manual updates by 80%. We prioritize compatibility with real estate standards like RESO data dictionaries, ensuring smooth data flow. If your system lacks direct APIs, we implement secure middleware for reliable syncing, all while maintaining full ownership of the solution for your team.
Is the integration secure for sensitive tenant information?
Absolutely, security is paramount in commercial real estate where tenant data involves leases, financials, and compliance. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with OAuth 2.0 for Google Calendar authentication to prevent unauthorized access. Role-based permissions ensure brokers see only relevant schedules, while admins get full oversight. For regulated aspects like HIPAA-compliant medical offices or GDPR for international tenants, we add audit logs and anonymization layers. Our track record shows zero breaches in five years, and we conduct penetration testing pre-launch. This isn't just compliance—it's peace of mind, allowing your firm to focus on deals without worrying about data silos turning into security risks.
How long does it take to see ROI from this service?
Most commercial real estate firms experience tangible ROI within the first month. By eliminating scheduling errors that lead to lost showings—common in fast-paced markets like office leasing—clients typically recover 10-15 hours of agent time weekly, translating to $5,000+ in productivity gains for a mid-sized team. One firm reported a 22% increase in tour conversions after integration, directly boosting their annual revenue by recapturing delayed deals. We base timelines on your scale: small portfolios (under 20 properties) go live in 2-3 weeks, larger ones in 4-6. Post-deployment, our optimization ensures sustained benefits, like automated reminders that cut no-shows by 40%, making it a quick win for efficiency-focused operations.
Can we integrate this with our existing mobile apps for field teams?
Yes, we make Google Calendar fully mobile-ready by embedding it into your existing apps or building lightweight custom interfaces. For field agents touring industrial spaces or retail sites, this means real-time updates on their phones—pulling in traffic directions, tenant notes, or weather alerts tied to showings—without switching apps. We use responsive design and push notifications via Firebase for instant alerts, ensuring seamless access on iOS and Android. A recent project for a logistics-focused CRE firm integrated this with their field service app, reducing on-site delays by 35% and improving response times for urgent maintenance. It's all custom, so we align it with your workflow, whether it's scanning QR codes at properties or voice-activated scheduling during drives.
What support do you provide after the integration is live?
Our support extends far beyond deployment—we treat it as an ongoing partnership tailored to your CRE needs. For the first 90 days, you get dedicated engineering access for tweaks, like adjusting sync frequencies during peak leasing seasons. After that, our maintenance package includes monthly performance reviews, proactive monitoring for API changes (e.g., Google updates), and priority bug fixes within 24 hours. We've helped firms adapt to portfolio expansions, such as adding new multifamily assets, without downtime. Training sessions cover your team on features like bulk event imports for renewals, and we provide a knowledge base with CRE-specific guides. This ensures your unified calendar remains a reliable asset, evolving with your business to maintain that single source of truth.
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