Stop Losing Hours to Manual Lesson Planning and Student Tracking Reclaim Your Time for What Matters: Student Success
We understand the chaos of juggling enrollment spreadsheets, custom curriculum tweaks, and progress reports that eat into your teaching hours. Save 15-20 hours per week on admin tasks while boosting student engagement and outcomes with our custom-built automation platform.
Join 150+ education providers with 30% faster student onboarding
The "Admin Overload" Problem
Endless manual grading of ESL writing assignments and providing individualized feedback loops draining teacher energy and leading to burnout
Fragmented student data scattered across emails, apps, and notebooks
Customizing lesson plans for diverse CEFR language levels (A1 to C2) taking 5-10 hours weekly per teacher
Inconsistent enrollment tracking leading to missed retention opportunities
Overwhelmed admins handling parent inquiries about student progress without unified LMS or SIS systems
Scaling class sizes without proportional staff, causing burnout
Our Custom AI Automation Built for Language Schools
With over 50 integrations in education tech, we've helped schools like yours transition from tool overload to seamless, owned systems.
Why Choose Us
We get it—running a language school means constant battles with outdated spreadsheets and mismatched apps that slow down your passion for teaching. You're not alone; we've walked this path with dozens of centers facing the same hurdles. Our approach starts with deep empathy for your daily grind, then builds a unified AI platform tailored to your workflows. From automating progress reports to personalizing conversation drills, we create scalable automations that grow with your enrollment. No more subscription sprawl. Just one powerful system you own, saving you time and letting you focus on inspiring fluency.
What Makes Us Different:
Unlock Scalable Growth Without the Chaos
Slash Admin Time by 15+ Hours Weekly
Slash Admin Time by 15+ Hours Weekly: Imagine ESL teachers spending less time on rote tasks like updating attendance in the LMS or generating completion certificates for certification courses. Our automations handle enrollment confirmations via automated emails and progress notifications in real-time, boosting productivity and letting staff nurture student motivation through personalized check-ins. Language schools see a 25% ROI in the first quarter through reduced overtime costs and reallocated time for curriculum development.
Boost Student Outcomes with Personalized Paths
Boost Student Outcomes with Personalized Paths: Like a master tutor adapting on the fly, our AI crafts custom lesson sequences based on individual progress in vocabulary acquisition or grammar mastery, using data from interactive quizzes. This leads to 40% higher course completion rates, as seen in our partner language institutes over six months, while cutting manual planning from days to minutes and improving learner engagement scores.
Scale Effortlessly as Enrollment Grows
Scale Effortlessly as Enrollment Grows: Handle 2x the students in online language cohorts without adding headcount. Our enterprise-grade architecture manages peak seasons, like summer immersion programs, ensuring smooth operations with automated cohort assignments. Expect efficiency gains that turn fixed costs into variable savings, with full scalability baked in, as evidenced by a 30% reduction in operational expenses for scaling schools.
What Clients Say
"Before AIQ, our team wasted Fridays reconciling student attendance logs from Moodle, Google Classroom, and our custom app. Now, everything syncs automatically to a central dashboard, and we've cut lesson planning time in half. Enrollment jumped 18% last semester because teachers can focus on interactive speaking sessions instead of admin drudgery."
Maria Gonzalez
Director of Curriculum, Viva Lingua Academy (ESL Training Center in Miami)
"We were drowning in custom feedback for 200 adult ESL students weekly across writing and pronunciation modules. Their automation generates tailored progress reports overnight using AI analysis, and parents love the quick email updates on proficiency gains. Saved us about 12 hours a week, and our course completion rates improved by 35% in the last year."
Dr. Liam Chen
Curriculum Lead, Global Language Institute (Online TOEFL Prep Provider)
"Scaling our online conversation classes for intermediate learners felt impossible with manual level assessments and scheduling. AIQ built a system that auto-assigns CEFR levels based on placement tests and books sessions instantly via integrated calendars. In three months, we onboarded 50 more students without extra staff headaches, and satisfaction scores rose 22%."
Elena Petrov
Operations Manager, EuroTalk School (European Language Immersion Platform)
Simple 3-Step Process
Discovery and Empathy Session
We listen to your challenges, like juggling multi-language tracks, and map out pain points without pushing generic fixes. This builds a blueprint tailored to your school's rhythm.
Custom Build and Integration
Our engineers craft your AI workflows, connecting LMS, payment systems, and more into one owned platform. Testing ensures it fits seamlessly, like a well-oiled classroom routine.
Launch, Train, and Scale
Roll out with hands-on training for your team. We monitor for optimizations, ensuring your system grows with new courses or campuses, delivering ongoing ROI.
Why We're Different
What's Included
Common Questions
How does this automation handle different language levels in one school?
We design the platform to assess student proficiency through initial quizzes or imports from your existing records, then automatically assigns them to appropriate tracks—beginner, intermediate, or advanced. For example, in a Spanish program, it could route someone strong in grammar but weak in conversation to targeted modules. This saves coordinators hours of manual sorting each term. Our system learns from outcomes, refining assignments over time for even better matches. We've seen schools reduce mismatched placements by 70%, leading to higher satisfaction and fewer dropouts. It's all built on your data, ensuring cultural nuances in languages like Mandarin or Arabic are respected without extra tweaks.
What kind of time savings can a small language school expect?
For a school with 10-20 instructors, expect 15-25 hours saved weekly on tasks like updating rosters or prepping materials. One client, a French immersion center, went from 10 hours of weekly admin per teacher to just 2, redirecting time to immersive activities. The ROI kicks in fast: payback in 3-6 months through lower error rates and staff retention. We quantify this during discovery, basing estimates on your current workflows, so it's not guesswork. Plus, as you scale to more classes, savings compound without proportional effort.
Is the platform secure for student data in education settings?
Absolutely— we prioritize compliance with standards like FERPA and GDPR right from the design phase. Data is encrypted end-to-end, with role-based access so teachers see only relevant student info. No third-party subscriptions mean fewer breach points. In one rollout for an ESL program, we integrated anonymized analytics to track trends without exposing personal details. Regular audits and your input on privacy needs ensure it meets your policies. This peace of mind lets you focus on teaching, knowing sensitive progress reports or enrollment data are fortified.
Can this integrate with our existing tools like Zoom or Google Workspace?
Yes, we specialize in deep, two-way integrations that make your current stack work smarter. For instance, link Zoom recordings to student profiles for AI analysis of participation, or sync Google calendars for instant class bookings. Unlike superficial plugs, our custom APIs handle updates in real-time, preventing data silos. A partner Italian language school integrated their payment processor and LMS seamlessly, automating invoice-to-enrollment flows. We assess your setup first to avoid disruptions, delivering a unified view that feels native.
How scalable is this for growing from 100 to 500 students?
Built on enterprise architecture, it handles growth without hiccups—think cloud-based scaling that auto-adjusts for surges like back-to-school rushes. We engineer for your trajectory, so adding campuses or online cohorts just means configuration tweaks, not rebuilds. One bilingual school we worked with doubled enrollment in a year; their system absorbed it effortlessly, maintaining speed and cutting costs per student by 35%. We include growth forecasting in the build, ensuring it supports your vision from day one.
What support do you provide after launch?
Post-launch, we offer comprehensive onboarding training via workshops tailored to teachers and admins, plus a dedicated support channel for the first 90 days. Beyond that, optional maintenance ensures updates align with new language curricula or regulations. Unlike drop-off agencies, we schedule quarterly reviews to optimize based on usage data—like refining AI for better accent detection in phonetics classes. This ongoing collaboration has helped schools sustain 20% annual efficiency gains, turning the platform into a true partner for evolution.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.