Stop Losing Clients to Manual Chaos Automate Your Studio's Growth
Imagine reclaiming 15+ hours each week from admin drudgery, boosting member retention by 30%, and scaling your sessions without the hassle of juggling apps. Let's turn your studio into a retention machine.
Join 200+ studios with streamlined operations and happier members
The "Admin Overload" Problem
Endless Manual Scheduling Eating Into Training Time – Imagine Juggling Yoga Class Bookings and Personal Training Slots by Hand, Losing Up to 10 Hours a Week on Double-Books and No-Shows
Forgotten Follow-Ups Leading to Member Drop-Off – Missing Post-Workout Check-Ins or Nutrition Goal Reminders, Resulting in 20-30% Churn in Wellness Programs
Fragmented Client Data Scattered Across Apps – Fitness Assessments, Body Composition Logs, and Wellness Check-Ins Spread Between Spreadsheets and Wearable Trackers
Inconsistent Progress Tracking Frustrating Clients – Uneven Logging of Weightlifting PRs, Cardio Milestones, or Mindfulness Session Streaks, Leading to Demotivation
Payment Chases Disrupting Cash Flow and Retention – Manually Tracking Membership Fees for Group Fitness or One-on-One Sessions, Causing 15% Late Payments and Cancellations
Overwhelmed Staff Juggling Member Inquiries Manually – Handling Questions on Class Availability, Form Corrections, or Supplement Recommendations Without a Centralized System
Our Custom-Built Automation Transforms Your Studio
We've powered 50+ fitness studios with AI systems that feel like an extra coach on your team
Why Choose Us
Here's the thing: running a personal training studio shouldn't mean drowning in admin. At AIQ Labs, we build a unified AI platform tailored to your workflows. No more subscription sprawl. We integrate your booking software, CRM, and payment systems into one seamless hub. Think automated reminders that keep clients coming back, progress reports generated on autopilot, and inquiries handled 24/7. You're probably thinking, 'Does this scale?' Absolutely—our architecture grows with your client list, from 20 sessions a week to 200, without breaking a sweat. Let's be honest, this isn't just automation; it's your studio's secret weapon for retention and growth.
What Makes Us Different:
Unlock Time and Revenue Like Never Before
Save 15+ Hours Weekly on Admin
Save 15+ Hours Weekly on Admin: Picture this: instead of manually confirming Pilates sessions or chasing yoga membership payments, your AI handles it all. Studios like yours report reclaiming a full workday each week for hands-on coaching, like customizing HIIT routines— that's more energy for personalized training, not paperwork, with ROI visible in the first month through reduced no-shows.
Boost Retention with Personalized Touches
Boost Retention with Personalized Touches: Manual follow-ups often fall through the cracks, costing you loyal members. Our system sends tailored progress nudges like 'Great job on that 5K run—keep it up!' or meditation streak reminders, increasing retention by up to 35% within 90 days. Clients feel seen, like having a virtual wellness coach in their pocket, leading to longer commitments and referrals from group class enthusiasts.
Scale Effortlessly Without Added Costs
Scale Effortlessly Without Added Costs: As your studio grows from boutique spin classes to multi-location wellness centers, generic tools buckle. Our enterprise-grade platform handles unlimited clients and sessions, delivering ROI through efficiency—think 4x faster onboarding for new bootcamp sign-ups and zero downtime during peak hours. It's built to expand with you, turning growth pains into gains like seamless integration with fitness wearables.
What Clients Say
"Before AIQ, I was spending Fridays just updating client logs for strength training progress and sending reminders for spin class bookings. Now, the system auto-generates workout adjustments based on their last session data from wearables, and we've kept 12 out of 15 at-risk members this quarter by catching early drop-off signals. It's like adding a full-time assistant without the paycheck, freeing me up for more one-on-one coaching."
Sarah Jenkins
Owner, FitCore Yoga & Strength Studio
"Our old setup had bookings clashing weekly for our bootcamp and barre classes, frustrating everyone from clients to trainers. After implementing their automation just three months ago, conflicts dropped to zero, and client satisfaction scores jumped 25% thanks to instant availability updates. Honestly, it's helped us add evening HIIT slots without extra staff, boosting our weekly revenue by 18%."
Mike Rivera
Head Trainer, Peak Performance Fitness Center
"Juggling payment reminders for our wellness membership tiers was killing our vibe and leading to constant stress. Their AI now handles invoicing for personal training packages and even predicts who might cancel based on attendance patterns, prompting us to intervene early with targeted motivation emails. We've seen a 20% uptick in renewals over the last six months, and my team's actually excited about work again without the admin burnout."
Lisa Chen
Studio Manager, Vitality Wellness & Pilates Hub
Simple 3-Step Process
Discovery and Planning
We dive into your studio's daily grind—scheduling headaches, retention leaks, all of it. Together, we map out custom automations that target your biggest time sinks, ensuring everything aligns with your member-focused goals.
Custom Build and Integration
Our engineers craft your AI platform from the ground up, weaving in your booking, CRM, and tracking tools. No fragile patches—just robust, owned systems that run like a well-oiled gym routine, tested for scalability.
Launch, Train, and Optimize
We roll it out smoothly, train your team on the dashboard, and monitor performance. Over the first month, we tweak based on real usage, delivering immediate wins like faster check-ins and automated retention boosts.
Why We're Different
What's Included
Common Questions
How does this automation improve member retention in my studio?
Retention is everything in personal training, right? Our platform uses AI to spot patterns—like skipped sessions or stalled progress—and triggers personalized interventions, such as a quick motivation email or adjusted workout suggestion. For one studio, this cut churn by 28% in six months. We start by analyzing your data to customize these flows, ensuring they feel like genuine care, not spam. Plus, with automated check-ins, members stay engaged without you lifting a finger. It's all about creating that sticky experience that keeps them coming back for more gains.
What kind of time savings can I expect from this?
Let's be honest, manual tasks like scheduling and follow-ups steal hours from what matters—training. Our system automates these, saving studios an average of 15-20 hours weekly. Imagine no more double-bookings or chasing no-shows; the AI handles confirmations and reschedules instantly. One client went from 10 hours a week on admin to just 2, freeing time for extra sessions. We quantify this in your custom ROI report, showing exact hours reclaimed and how that translates to more revenue from focused coaching.
Is this built to handle my studio's growth?
Absolutely—unlike rigid apps that cap out at certain sizes, our platform uses scalable architecture designed for expansion. Whether you're at 50 clients or scaling to 500, it adapts without performance dips. We build in modular components, so adding features like group class tracking or multi-location support is seamless. Think of it like progressive overload in training: it strengthens as you grow. Clients scaling from solo to team studios report zero disruptions, with built-in elasticity ensuring you never hit a wall.
How do you integrate with my existing fitness tools?
We don't force you into new software; instead, we create deep, two-way integrations with what you already use—like Mindbody for bookings or TrueCoach for plans. Our engineers map your workflows, eliminating data silos so everything flows automatically. For example, a session completion in your app triggers an instant progress update in the CRM. This setup creates a single source of truth, reducing errors by 90%. Setup takes 4-6 weeks, with minimal downtime, and we provide full training to get your team up to speed fast.
What makes your automations different from off-the-shelf fitness apps?
You're probably thinking, 'I've tried those apps—why this?' Off-the-shelf options are one-size-fits-all, often brittle and subscription-heavy. We build custom from the ground up, tailored to your studio's vibe—say, automating kettlebell class reminders if that's your niche. No limits on customization, and you own the system, dodging endless fees. Our AI learns your specific retention triggers, like post-vacation re-engagement, delivering 2-3x better results. It's like having a bespoke training program versus a generic gym membership: precise, effective, and truly yours.
How secure is client data in your platform?
In fitness, trust is key—especially with health metrics. We prioritize security with end-to-end encryption, role-based access, and compliance features akin to HIPAA standards. Your member data stays locked down, with audit trails for every access. We've stress-tested for high-traffic scenarios, ensuring no breaches even during peak sign-up rushes. Regular updates keep it fortified against threats. Clients rave about the peace of mind, knowing their progress logs and personal goals are safe while automation enhances their experience.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.