Stop Wasting Hours on Fragmented Software That Can't Handle Your Shop's Chaos Own a Custom AI System Built for Your Exact Workflow
Ditch the $500+ monthly fees on tools like HubSpot and Zapier that break under high-volume repairs. Our tailored solutions cut manual data entry by 70%, streamlining everything from estimate approvals to parts tracking for shops like yours.
Join 250+ automotive businesses with seamless, owned AI systems
The "Shop Floor Disconnect" Problem
Manual Scheduling Conflicts for Brake Jobs and Oil Changes Eating Into Billable Hours
Parts Inventory Mismatches for Brake Pads and Transmission Filters Causing Unplanned Delays
Collision Repair Estimates Stuck in Email Chains Slowing Customer Approvals
Insurance Claim Data Entry Errors for Windshield Replacements Triggering Denials
Customer Follow-Ups for Warranty Work Lost in Disjointed CRM Tools
Technician Time Tracking Gaps on Diagnostic Scans Leading to Underbilling
Our Tailored AI Solution for Auto Body Efficiency
With over a decade building enterprise-grade systems for automotive SMBs, we've helped shops reduce operational waste by 40% on average.
Why Choose Us
We craft a custom AI-powered operating system from the ground up, replacing the rigid, one-size-fits-all limitations of HubSpot or Zapier with a flexible platform designed for your shop's unique rhythm. Think of it like upgrading from a stock engine to a custom-tuned V8—optimized for torque where you need it most. No more wrestling brittle integrations that fail during peak collision repair seasons. Instead, we integrate your estimating software, inventory systems, and CRM into a unified dashboard that anticipates bottlenecks before they hit.
What Makes Us Different:
Unlock Game-Changing Efficiency in Your Shop
Accelerate Turnaround Times Without Adding Staff
Accelerate Turnaround Times Without Adding Staff: Our custom automations route repair jobs intelligently, cutting vehicle downtime from days to hours for alignments and exhaust repairs. Shops see a 35% faster throughput, meaning more bays filled and higher revenue per tech—proven in high-volume operations handling 50+ repairs weekly, including fleet maintenance for delivery vans.
Eliminate Parts Shortages with Predictive Forecasting
Eliminate Parts Shortages with Predictive Forecasting: AI analyzes your past orders and supplier trends to forecast needs with 92% accuracy for items like alternators and radiators, preventing the costly delays of emergency runs. This keeps your cash flow steady, reducing overstock by 25% while ensuring bumpers and panels arrive just in time for that rush of fender-benders, with stock levels optimized for seasonal tire changes.
Streamline Claims and Estimates for Fewer Disputes
Streamline Claims and Estimates for Fewer Disputes: Automated workflows pull data directly from insurer portals like Progressive and Geico, generating error-free estimates in under 10 minutes for dent repairs and frame alignments. This slashes claim rejections by 50%, freeing your front office to focus on customer satisfaction rather than paperwork battles, with integrated VIN lookups for accurate vehicle matching.
What Clients Say
"Before AIQ, we were buried in emails just to get collision estimates approved—lost a full day per week chasing approvals for bumper repairs alone. Now, the custom system auto-pulls photos from our app and sends approvals via text for wheel alignments too. We've bumped our monthly repairs from 120 to 160 without hiring extra help, especially during peak summer driving season. It's like having an extra estimator on the team."
Mike Reynolds
Service Manager, Precision Auto Body Shop in Denver, CO
"Parts delays were killing us during winter; we'd scramble for frame straighteners and suspension components that weren't in stock after icy road accidents. Their AI forecast nailed it—ordered just what we needed for a 30-car pileup week, including timely arrivals for strut replacements. Cut our wait times in half, and the invoice automation saved us 15 hours of data entry monthly on exhaust system claims. Solid work."
Sarah Lopez
Operations Director, Elite Collision Center in Chicago, IL
"HubSpot's templates never fit our insurance workflows for hail damage claims; integrations kept breaking mid-claim during thunderstorm season. AIQ built us a dashboard that tracks everything from intake to payout, including real-time updates for paint matching jobs. Our denial rate dropped from 12% to 3% in three months, and the team loves the mobile alerts for engine diagnostic follow-ups. No more chasing paper trails."
Tom Hargrove
Owner, Apex Auto Repairs in Atlanta, GA
Simple 3-Step Process
Discovery and Blueprint
We dive into your shop's daily grind—mapping repair flows, inventory pain points, and integration needs—to design a blueprint that fits like a glove.
Custom Build and Integration
Our engineers code your AI system, weaving in automations for estimates, scheduling, and claims with zero reliance on rented tools.
Deployment and Ownership Handover
We launch with full training, then hand over the keys—you own it all, with ongoing support to scale as your shop grows.
Why We're Different
What's Included
Common Questions
How does your custom system integrate with my existing shop management software?
We start by auditing your current setup—whether it's Alldata, Mitchell, or Shop-Key—and build secure, two-way API connections that sync data in real-time. For instance, repair orders flow automatically from estimates to scheduling without manual re-entry. This eliminates the silos that plague off-the-shelf tools like Zapier, which often fail on complex automotive data. Our approach has helped shops reduce integration errors by 60%, ensuring your workflow stays fluid even as you add features like EV diagnostics.
What makes this better than HubSpot for managing customer relationships in an auto body shop?
HubSpot excels at generic marketing but chokes on shop-specific needs like tracking repair histories or sending targeted recall notices based on VIN data. We design a bespoke CRM that integrates directly with your repair logs, automating follow-ups for warranty work or satisfaction surveys. Shops using our systems report a 45% increase in repeat business, as the AI personalizes communications around actual service details—not just email blasts. Plus, you own the data, avoiding HubSpot's escalating fees as your customer list grows.
Can I really own the system without ongoing subscriptions?
Absolutely. Unlike Make.com or Zapier, where you're locked into per-task pricing that balloons with repair volume, we deliver a fully owned platform after development. You get the source code, hosted on your choice of secure cloud, with no recurring vendor costs. Maintenance is optional and transparent—think annual updates for new features like ADAS calibration tracking. One shop we worked with saved $8,000 yearly by ditching subscriptions, redirecting funds to shop expansions instead.
How long does it take to build and deploy a custom AI solution for my auto body shop?
Timelines vary by complexity, but most shops see a working prototype in 4-6 weeks, with full deployment in 8-12 weeks. We prioritize quick wins, like automating estimate approvals, to deliver value early. For a mid-sized shop with 20 bays, we mapped their bottlenecks in week one, built core automations by week four, and iterated based on feedback. This phased approach minimizes disruption, unlike the endless setup loops of no-code platforms, getting you efficiency gains while the system evolves.
Will this handle the unique challenges of insurance and parts variability in auto body work?
Yes, we specialize in those pain points. Our AI models are trained on automotive datasets to handle fluctuating parts costs and insurer rules, predicting variances like a 15% steel price hike's impact on frame repairs. For insurance, we automate DRP compliance checks, reducing denials from mismatched codes. A client facing frequent OEM vs. aftermarket debates now uses our system to auto-flag options, saving 10 hours weekly on negotiations and boosting approval rates to 97%.
What kind of support do you provide after deployment?
Post-launch, we offer hands-on training for your team, plus a dedicated support channel for the first three months at no extra cost. Ongoing, it's performance-based: quarterly reviews to optimize based on your shop's metrics, like bay turnover rates. Unlike agencies that vanish after billing, we're invested in your success— one shop called us back six months in to add collision trend forecasting, which cut their overstock by 28%. You own it, but we're your co-pilots for scaling.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.