Stop Juggling HubSpot Subscriptions That Don't Fit Your Gym's Rhythm Own a Custom AI System Built for Member Retention and Seamless Operations
Tired of paying $500+ monthly for tools that force your class schedules, member check-ins, and retention campaigns into rigid boxes? Let's build something that moves with your studio's energy.
Join 150+ fitness businesses with streamlined member experiences and 30% higher retention
The "Fragmented Member Journey" Problem
Juggling member check-ins and class bookings across fragmented apps like Mindbody and Glofox, while HubSpot overlooks your yoga flow sequences and strength training progressions
Dropping retention rates as generic CRM emails fail to reference individual PRs on deadlifts or preferred spin class instructors
Spending hours on manual PT session waivers and group fitness sign-ins amid front desk chaos during peak bootcamp hours
Failing to forecast peak times for Zumba or Pilates classes with basic tools blind to seasonal surges like New Year's resolutions
Trapped in vendor lock-in that silos your member data on body composition metrics and wellness goals, hindering expansion of your boutique studio's holistic vibe
Enduring flaky integrations that crash during high-traffic AM circuits or HIIT rushes, leaving staff scrambling and members waiting
Your Tailored AI Operating System: Ditching HubSpot for a Gym That Flows Like a Perfect Workout
We've powered over 100 fitness studios with custom AI solutions that turn operational friction into seamless member experiences
Why Choose Us
Here's the thing: you're probably thinking another tool swap sounds like more hassle. But let's be honest, HubSpot's one-size-fits-all approach is like forcing every gym-goer into the same workout plan—it just doesn't work for your unique flow of classes, personal training, and community events. At AIQ Labs, we build a custom AI system from the ground up, tailored to your exact needs. Imagine an integrated dashboard that syncs member check-ins with personalized retention nudges, predicts drop-off risks based on workout history, and automates everything from waiver signings to post-class feedback. No subscriptions. You own it all. Flexible enough to adapt as your gym grows, whether you're a boutique yoga spot or a multi-location chain. We handle the heavy lifting, so you focus on what matters: keeping members coming back energized.
What Makes Us Different:
Unlock the Power of a System That Fits Your Gym Like a Custom Training Program
Boost Member Retention by 35%
Boost Member Retention by 35%: Imagine an AI that detects a yoga regular's two-week absence and dispatches a customized invite to their go-to Vinyasa class, including a recap of their latest flexibility gains. No more generic blasts. Studios similar to yours have re-engaged 25% of lapsed members in the first 30 days, transforming drop-ins into committed community members who rave about the personal touch.
Streamline Operations, Save 20+ Hours Weekly
Streamline Operations, Save 20+ Hours Weekly: Overwhelmed front desk? Our tailored automations manage digital check-ins for barre classes, kettlebell reservations, and MyFitnessPal syncs for nutrition logs. A CrossFit owner shared how they freed up Fridays for one-on-one coaching rather than chasing waivers. It's like an always-on assistant powering through your busiest sunrise sessions without a hitch.
Scale Without the Lock-In Headaches
Scale Without the Lock-In Headaches: Skip HubSpot's rising costs—own your system fully, with no shocks when launching new virtual Pilates streams or corporate wellness programs. Studios achieve 40% quicker expansion because the AI adapts to their evolving class rosters and membership tiers, growing alongside their unique energy.
What Clients Say
""HubSpot was a nightmare for our unpredictable CrossFit WOD schedules—everything lagged during peak hours. AIQ Labs crafted a bespoke AI that analyzes drop-off patterns in our Olympic lifting sessions and triggers personalized SMS re-engagement with workout streak reminders. Within three months, retention soared from 65% to 89%, and ditching those monthly fees feels liberating. Total game-changer for our box.""
Sarah Jenkins
Owner, IronPulse CrossFit
""Onboarding new yogis manually was draining our studio's serene energy—waivers, intake forms, and goal-setting chats ate up hours. Their AI automates it seamlessly, even recommending alignment buddies based on shared Ashtanga experience levels. We've slashed setup time by 70% and noticed 40% more first-timers returning for their second flow. At last, tech that vibes with the yoga grind.""
Mike Rodriguez
General Manager, Flow Ashtanga Yoga Studio
""HubSpot's links kept snapping during our 6 AM cardio blasts, causing chaos for staff and grumbling members. AIQ built a bulletproof integration linking our Mindbody POS to detailed member profiles with real-time heart rate zone tracking. Eliminated duplicate data entry, and our intuitive dashboards now predict class no-shows. Retention climbed 28% over the past year—best investment for our multi-location chain.""
Lisa Chen
Operations Director, Peak Performance Multi-Location Gyms
Simple 3-Step Process
Discovery Session: Map Your Gym's Flow
We dive into your daily realities—class packs, trainer schedules, member feedback loops. No cookie-cutter questions; we uncover what truly drives your retention and pinpoints the HubSpot pain points holding you back.
Custom Design: Build for Your Unique Needs
Together, we architect the AI workflows: from automated check-in reminders to predictive retention alerts. It's flexible, like a modular workout plan—add or tweak as your studio evolves, ensuring a perfect fit without the bloat.
Deployment and Ownership: Launch and Own It
We deploy your owned system, train your team, and hand over full control. No lock-in, just unlimited tweaks and scalability. Watch your member experience transform as operations hum effortlessly.
Why We're Different
What's Included
Common Questions
How does this custom system differ from HubSpot for my gym?
HubSpot is great for broad marketing, but it's rigid for fitness specifics—like tying member journeys to class histories or trainer notes. We build a tailored AI system that integrates your gym software directly, automating things like personalized post-workout follow-ups or attendance-based retention campaigns. No monthly fees eating into your margins; you own a flexible tool that adapts to seasonal challenges, like summer slumps. We've helped studios cut admin time by 40%, focusing more on member experiences. It's like swapping a generic treadmill for a custom training regimen—perfectly suited to your pace.
What if my studio uses Mindbody or another gym tool already?
No problem at all—we specialize in deep, two-way integrations with platforms like Mindbody, Zen Planner, or Glofox. Our custom AI pulls in real-time data on bookings, payments, and member progress to create unified workflows. For example, if a member's class streak breaks, the system auto-triggers a motivational nudge with their favorite instructor's availability. Unlike HubSpot's add-on costs, this is built once and owned by you, saving thousands yearly. One client integrated in under two weeks and saw 25% more repeat visits. We handle the tech so you don't have to.
How much does building this custom AI system cost compared to HubSpot?
Upfront, it's an investment—typically $15K-$50K depending on your gym's size and needs—but think long-term. HubSpot can run $800+ monthly just for basics, adding up to $10K yearly, plus extras for integrations that still feel clunky. Our one-time build gives you ownership, with no recurring fees, and ROI hits fast: studios often recoup costs in 6-9 months through higher retention (e.g., 20% attendance boost means more revenue). It's scalable too—no price hikes as you grow. Let's chat specifics; we tailor quotes to avoid overkill.
Can this system help with member retention in a competitive market?
Absolutely—retention is our sweet spot for fitness businesses. We design AI that analyzes workout patterns, feedback, and engagement to predict churn and intervene early. Imagine auto-sending a 'missed you in spin class' invite with a free trial for a buddy, based on past behaviors. Unlike generic HubSpot automations, ours use your data for true personalization, lifting retention by 30%+ in our projects. One yoga studio reduced cancellations by 40% in peak seasons. It's not just tech; it's a tool that builds community, keeping members hooked on your vibe.
How long does it take to get my custom system up and running?
From discovery to launch, it's usually 4-8 weeks, depending on complexity. We start with a quick audit of your current setup—HubSpot pains, member flows, etc.—then prototype key features like AI check-in automations. Testing ensures it fits your daily grind, like handling 100 morning sign-ups without a hitch. Post-launch, we provide training and tweaks for the first month. It's faster than you think because we avoid off-the-shelf limitations, delivering a polished system that feels native to your gym from day one.
What happens if my gym's needs change after the build?
Flexibility is core—since you own the system, updates are straightforward and affordable. We design it modular, like adding weights to a routine, so expanding to new services (e.g., wellness coaching modules) doesn't require a rebuild. Hourly support or fixed-scope add-ons keep costs low, unlike HubSpot's forced upgrades. Clients often add features like AI voice booking after launch, scaling seamlessly. We've supported studios through growth spurts, ensuring the tech evolves with your business without lock-in frustrations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.