Stop Guessing Your Supply Needs Forecast Inventory Like a Pro
Imagine never running out of yoga mats during peak class times or overstocking seasonal wellness oils that tie up your cash. Our custom AI forecasting cuts waste by 30% and keeps your shelves perfectly stocked for every client session.
Join 150+ businesses with optimized stock levels and happier teams
The "Inventory Chaos" Problem
Running out of lavender or eucalyptus essential oils mid-deep tissue massage session, leaving clients waiting and therapists frustrated
Overbuying eco-friendly cork yoga mats that gather dust after a seasonal restorative yoga series wraps up
Guessing protein powder or adaptogen supplement stock based on vague feedback from post-HIIT class members
Wasted cash on expired organic face masks or serums from poor forecasting around seasonal detox retreats
Disrupted multi-day wellness retreats due to sudden shortages of organic cotton towels or bamboo robes during peak humidity sessions
Struggling to balance inventory for consumables in drop-in vinyasa vs. unlimited membership barre classes
Our Tailored AI Forecasting Solution
We've helped over 50 fitness and wellness businesses build custom systems that predict demand with pinpoint accuracy, drawing from years of integrating AI into member-focused operations.
Why Choose Us
Let's be honest, off-the-shelf inventory tools treat your studio like a generic retailer. They ignore the ebb and flow of class bookings, seasonal detox trends, or that surge in recovery tools after marathon season. We build a custom AI system just for you. It analyzes your unique data—past sales, member attendance patterns, even weather impacts on outdoor yoga sessions—to forecast exactly what you'll need. No more spreadsheets or gut feelings. You're probably thinking, 'But my workflow is quirky.' That's why it's flexible, adapting to your exact needs, whether you're a boutique spa or a multi-location gym. We create a unified dashboard that feels like an extension of your team, ensuring smooth retention by keeping experiences seamless.
What Makes Us Different:
Unlock These Game-Changing Benefits
Zero Stockouts During Peak Times
Picture this: a packed 90-minute hot yoga flow, and every participant has a fresh, absorbent towel ready. Our custom forecasting, tailored to your class schedules and seasonal peaks, ensures zero stockouts, boosting member retention by keeping immersive experiences flawless—studios report up to 20% higher attendance in signature classes when supplies align perfectly.
Slash Waste and Free Up Cash
Overstocked on peppermint or chamomile essential oils for winter self-care workshops? Not anymore. We predict demand with precision, analyzing your booking trends and member preferences like a seasoned yoga instructor reads body alignment. This slashes excess inventory by 30% within the first quarter, freeing up cash for member perks like free aromatherapy add-ons or upgrading to non-slip reformer mats that excite your community.
Stress-Free Operations for Your Team
Your front desk or studio coordinators shouldn't play inventory detective amid busy check-ins for spin or pilates sessions. Our automated system sends smart alerts and reorders based on real-time class attendance data, like a reliable wellness coach guiding your operations. Teams save up to 15 hours weekly on stock checks, redirecting energy to personalizing member journeys and fostering those vital community bonds in your fitness space.
What Clients Say
"Before AIQ Labs, we'd scramble for extra Manduka mats every busy weekend vinyasa surge, frustrating our dedicated yogis. Now, their forecasting nails it—we avoided a towel shortage during our spring wellness immersion retreat and cut linen costs by 18% last quarter. It's like having an extra staffer who anticipates every sun salutation without ever clocking out."
Sarah Jenkins
Studio Manager, Flow Yoga Haven
"I was skeptical about AI for our boutique spa, but their custom setup analyzed our massage and facial bookings flawlessly. We stopped overbuying shea butter lotions that expired before summer facials peaked, saving around $2,500 in the first six months. Clients rave about the seamless, uninterrupted pampering—no more awkward pauses for missing supplies mid-treatment."
Mike Rivera
Owner, Zen Retreat Spa
"Our gym's supplement inventory was chaotic with fluctuating bootcamp and CrossFit class sizes. After implementing their forecasting three months ago, we're spot-on with whey protein and BCAAs for those intense post-workout rushes. We reduced waste by 25%, and member retention climbed because the shake bar never runs dry—everything flows smoothly now."
Lisa Chen
Operations Lead, Peak Fitness Center
Simple 3-Step Process
Discovery and Data Dive
We start by chatting about your studio's rhythms—class peaks, popular treatments, member habits. Then, we map your current inventory flow to spot bottlenecks, like those surprise surges in recovery bands after bootcamps.
Custom Model Building
Using your real data, we craft an AI forecast tailored to fitness trends. It's flexible, adjusting for everything from holiday wellness challenges to local event tie-ins, ensuring it fits your workflow like a custom workout plan.
Integration and Launch
We weave it into your systems for a unified view. Test runs mimic real scenarios, like a busy spa day, then go live with training. You'll see predictions updating in real-time, keeping your operations as smooth as a restorative yoga flow.
Why We're Different
What's Included
Common Questions
How does your forecasting handle the unpredictability of drop-in classes?
Great question—drop-ins can throw off any plan, right? Our custom AI dives into your booking patterns, weather data, and even local events to predict surges. For instance, if hot yoga fills up on rainy days, it factors that in. We train the model on your six months of historical data first, then refine it weekly. Studios using this see 85% accuracy in variable demand, meaning fewer surprises and more confident stocking. It's built flexible, so as your class mix evolves, the system adapts without manual tweaks. Let's chat about your specific schedule to tailor it perfectly.
What if my wellness business is seasonal, like focusing on winter recovery programs?
Seasonality is a beast in fitness and spas—we get it. Our solution incorporates trend analysis from past years, like how injury prevention gear spikes in January. We build in seasonal multipliers, adjusting forecasts for holidays or off-peak lulls. One spa client cut overstock on holiday gift sets by 40% after we modeled their December rush. It's all custom-coded to your calendar, pulling from member sign-ups and sales history. No one-size-fits-all here; we make it fit your unique cycles, ensuring cash isn't tied up in unused winter oils come spring.
Can this integrate with my existing member management software?
Absolutely, integration is our specialty. Whether you're on Mindbody, Vagaro, or another platform, we create deep, two-way connections so inventory forecasts sync with real-time bookings. Imagine: a new spin class series auto-triggers higher water bottle predictions. We handle the setup, testing for seamless data flow—no more manual exports. For a yoga studio we worked with, this slashed entry errors by 90%, freeing staff for client interactions. It's designed for your workflow, scalable as you grow, and we provide full support post-launch to keep everything humming.
How accurate is the forecasting, and what if it misses something?
Accuracy starts at 80-90% out of the gate, based on clean data, and improves to 95% with refinements—better than gut feels or basic spreadsheets. We use ensemble models that cross-check sales, attendance, and external factors like fitness trends. If there's a miss, say from an unexpected viral challenge, built-in alerts flag it instantly for quick adjustments. A fitness center client adjusted mid-quarter after a new app trend and avoided a $1,200 loss. We're transparent: we review performance monthly and tweak the AI. It's like progressive overload in training—steady gains for reliable results.
Is this suitable for a small boutique spa with limited data?
Yes, even with slim data histories, we make it work. For startups or small ops, we bootstrap with industry benchmarks for wellness products, then layer in your emerging patterns—like initial treatment popularity. A new spa we partnered with, starting with just three months' sales, hit 75% accuracy in month one by blending their data with anonymized peers'. It's custom-built to grow with you, adding features as your member base expands. No minimum data requirement; we focus on your exact needs to prevent early stock pitfalls that could hurt retention.
How much does a custom inventory forecasting system cost?
Costs vary by your studio's complexity, but think $15,000-$30,000 for a full build, including integration and three months' support—far less than ongoing waste or lost members. It's a one-time investment for ownership, ditching subscription fees that add up. For a mid-sized gym, the ROI hit in four months via 25% inventory savings. We start with a free consult to scope your needs and quote precisely. Factors like multi-locations bump it up, but we prioritize value: custom fit means long-term savings tailored to your retention goals.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.