Stop Guessing on Protein Bar Stock and WOD Equipment Forecast Inventory Like a Pro Athlete Trains
Imagine never running out of kettlebells during peak class hours or overbuying supplements that gather dust. Our custom AI cuts waste by 30% while boosting member retention through seamless experiences.
Join 150+ fitness studios with optimized stock and happier members
The "Inventory Chaos" Problem
Running out of jump ropes or battle ropes mid-WOD, frustrating high-intensity CrossFit members during AMRAP sessions
Overstocking seasonal supplements like electrolyte packets that expire before summer bootcamps or outdoor HIIT challenges wrap up
Manual tracking of whey protein and pre-workout inventory leading to waste and lost member retention from unavailable nutrition options
Unpredictable demand spikes from 30-day member challenges or paleo diet promotions, causing cash flow squeezes on essential gear
Inaccurate forecasts for apparel drops like moisture-wicking tanks, missing sales during peak motivation periods post-New Year's resolutions
Struggling to align inventory with member feedback on popular recovery tools like lacrosse balls or compression sleeves
Your Custom Inventory Forecasting System, Built for CrossFit Realities
We've powered inventory for 50+ gyms, turning chaotic stockrooms into efficient operations that support member loyalty
Why Choose Us
Let's be honest, off-the-shelf tools treat your CrossFit gym like any retail shop—they ignore the pulse of member-driven demand. Here's the thing: we build AI forecasting tailored to your exact workflow. Think analyzing signup trends for AMRAP challenges to predict kettlebell needs, or seasonality in paleo bars tied to your nutrition workshops. You're probably thinking, 'Will this fit my box?' Absolutely. We craft it flexible, integrating with your member app for real-time data. No more one-size-fits-all headaches. It's custom-built for you, ensuring every forecast feels like it came from inside your gym.
What Makes Us Different:
Why This Transforms Your Gym
Zero Stockouts During Peak Hours
Picture this: Your 6 AM CrossFit class kicks off, and every athlete has their battle rope or kettlebell ready—no delays, no drop-offs in energy during those intense couplets. Our custom system forecasts demand using your workout schedules, class sign-ups, and member habits, cutting shortages by 40% in just the first quarter. Members stay engaged through full WODs, retention climbs by 15%, and your coaches focus on form cues, not scrambling for gear.
Slash Waste on Expired Goods
Overbuying foam rollers, trigger point balls, or BCAAs for post-yoga recovery? Not anymore. We analyze post-workout purchase patterns, member recovery routines, and expiration dates to optimize orders—think ordering just enough massage guns for your mobility workshops. One boutique wellness studio saved $5,000 last year alone, redirecting funds to partner with local yoga retreats that build lasting loyalty. It's like fine-tuning a perfect child's pose—precise, efficient, and powerful for your bottom line.
Boost Cash Flow for Growth
Tied-up capital in dusty inventory of unused yoga mats or resistance bands kills momentum. Our custom forecasts free up 25% more cash by matching stock to actual needs, like ramping up grip gloves for your monthly pull-up challenges or electrolyte tabs during hot yoga series. This means investing in better lighting for your functional training rig or incentives like free recovery shakes that keep members coming back month after month, boosting annual revenue by 20%.
What Clients Say
"Before AIQ, we'd scramble for extra medicine balls and wall balls during our hero WODs like Murph, and members would vent on our gym's Instagram. Now, the custom system predicts needs based on our Mindbody sign-ups and class themes, and we've cut overstock by half. Last quarter, that saved us $2,200—we used it for a new Level 1 CrossFit coaching cert for our team."
Sarah Jenkins
Owner, IronPulse CrossFit
"I was drowning in Google Sheets tracking whey isolate and creatine stock for our monthly nutrition seminars on macros. Their custom AI integrates seamlessly with our Zen Planner app and actually learns from member feedback on recovery shakes. No more expired tubs gathering dust—our waste dropped 35% in three months, and retention's up 18% because gear like foam rollers is always ready for cool-downs."
Mike Rivera
Head Coach, Apex Forge Gym
"Seasonal rushes for performance leggings and tank tops were a nightmare; we'd order too much for our fall Whole30 challenge and sell out unevenly before Black Friday. AIQ built this forecasting tool right into our Vagaro workflow, factoring in challenge participation and member polls on fabric preferences. Sales improved 28% last fall during peak squat cycle motivation, and I finally sleep better knowing inventory for squat socks is handled without excess."
Lisa Chen
Operations Manager, Summit Strength CrossFit
Simple 3-Step Process
Discovery Session
We dive into your gym's unique rhythms—WOD schedules, member peaks, and pain points like past stockouts. This shapes a forecast model that's yours alone, not some template.
Custom Build and Integration
Our engineers craft AI tailored to your data sources, like POS sales and class bookings. We test it against real scenarios, ensuring it predicts demand for everything from bands to bars with pinpoint accuracy.
Launch and Optimize
Go live with your new system, complete with a dashboard for quick insights. We monitor and tweak it as your gym evolves, keeping forecasts sharp for sustained member satisfaction.
Why We're Different
What's Included
Common Questions
How does your forecasting handle unpredictable CrossFit events like competitions?
Great question—CrossFit thrives on spontaneity, right? Our custom AI incorporates your event calendar and past participation data to anticipate surges. For instance, if your box hosts a quarterly throwdown, it factors in historical gear usage from similar events, adjusting forecasts dynamically. We've seen gyms avoid 20-30% more shortages this way. It's built flexible, so you input new details, and it recalibrates without manual tweaks. No more guessing; it's like having a coach for your stockroom. Plus, we integrate with your signup tools for real-time accuracy, ensuring members get what they need to crush their PRs.
What if my gym is small—does this scale down for us?
Absolutely, let's be honest: Small boxes have unique constraints, like tighter budgets and fewer staff. We tailor the system to your size, starting with core items like barbells and mats. For a 100-member gym, it might focus on 20-30 SKUs, analyzing sales from your POS without overwhelming complexity. One client, a startup CrossFit, cut overstock by 25% in their first month, freeing cash for marketing. It's not bloated software—it's lean, custom-built to fit your workflow, growing as you add classes or locations. You're probably thinking it's too techy; we make it simple with intuitive dashboards you can check mid-squat session.
How accurate are the forecasts compared to my current method?
Here's the thing: Manual tracking or basic spreadsheets often miss the nuances of member-driven demand, leading to 15-20% error rates in fitness settings. Our AI, trained on your data, hits 85-95% accuracy by blending sales history, seasonality, and even weather impacts on outdoor WODs. A CrossFit we worked with went from weekly stockouts to none, boosting satisfaction scores. We start conservative, refining with your feedback. It's like progressive overload for your inventory—steady improvements that build reliability. And unlike off-the-shelf apps, it's tuned to your exact needs, not generic retail patterns.
Can it integrate with my existing gym software?
Yes, integration is our specialty—we hate silos as much as you hate disjointed WODs. Whether you're on Mindbody, Zen Planner, or a custom setup, we build two-way API connections for seamless data flow. Inventory updates pull from member check-ins and sales in real-time, pushing reorder alerts back to your system. No clunky exports; it's unified. One gym owner told us it saved her 10 hours weekly on reconciliations. We map it to your workflow during discovery, ensuring it feels native. If your tools change, we adapt—because your gym's tech should support you, not hinder the grind.
What's the timeline to get this up and running?
You're probably thinking it sounds great but takes forever—nah, we move fast for busy owners. Discovery and build take 4-6 weeks, depending on your data readiness. We kick off with a quick audit of your current inventory processes, then prototype the AI model. Testing against your last quarter's data ensures it's spot-on before launch. Post-go-live, we provide training so your team can use it immediately. A recent CrossFit project went live in 5 weeks, with forecasts already optimizing their next challenge stock. It's efficient because it's custom, not cookie-cutter. From there, it's hands-off ownership with optional check-ins to keep it sharp.
How does this impact member retention specifically?
Retention's everything in CrossFit—members bail when experiences falter, like missing gear during a team workout. Our forecasting ensures availability, directly tying to satisfaction. By preventing stockouts, we help maintain that high-energy vibe; one gym saw a 12% retention bump after implementing, as members felt the box was prepared for their goals. It also frees you to focus on community events over inventory hunts. The AI even flags trends, like rising demand for mobility tools from yoga-cross hybrids, letting you stock proactively. It's not just about stock—it's about delivering consistent, member-focused operations that keep them hooked and referring friends.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.