Stop Stocking Out on Practice Tests and Study Guides While Your Students Wait for Materials That Never Arrive
We understand the frustration of understocked inventories disrupting your SAT prep classes or GMAT workshops. You've seen enrollment dips because materials weren't ready. Our custom AI forecasting prevents that, ensuring 95% accuracy in predicting demand for your unique course cycles.
Join 150+ education providers with optimized stock levels and zero missed sessions
The "Inventory Mismatch" Problem
Practice materials for SAT and ACT prep arrive late during peak enrollment seasons like spring and fall, forcing delays in starting group study sessions
Overbuying workbooks for low-demand tests like the GRE leaves your budget tied up in unused stock, while high-demand SAT materials run short
Unpredictable student sign-ups for online vs. in-person LSAT prep sessions lead to mismatched digital licenses and physical textbooks
Seasonal fluctuations in test dates, such as MCAT administration cycles, cause excess inventory of outdated practice exams that expire before use
Manual tracking in Excel fails to account for teacher recommendations, resulting in shortages for popular study aids like Khan Academy-aligned workbooks
Scaling to new test formats like the digital SAT overwhelms your current ordering process with unknowns in adaptive question bank demands
A Tailored AI Inventory Forecasting System Built for Your Test Prep Workflow
With over 50 custom AI deployments in education, we've helped providers like yours turn chaotic stock management into a seamless strength
Why Choose Us
We get it—running a test prep company means juggling unpredictable student needs, tight timelines around exam dates, and the pressure to keep outcomes high. One-size-fits-all tools just don't cut it; they ignore your unique enrollment patterns and course formats. That's why we build a custom AI system from the ground up, trained on your historical data like past SAT session sign-ups and workbook usage. It forecasts demand with precision, integrating directly with your LMS and supplier APIs. No more guesswork. Just reliable stock that supports every student's path to success.
What Makes Us Different:
Unlock Scalable Learning Without Inventory Headaches
Ensure Every Student Has Materials on Day One
Ensure Every Student Has Materials on Day One: Imagine no more frantic last-minute orders for AP exam prep kits. Our system analyzes enrollment trends from platforms like Canvas and predicts needs for practice tests, cutting stockouts by 90%. For one client, this meant zero delayed AP Calculus workshops last year, boosting completion rates from 75% to 92% and enabling seamless integration with school calendars.
Optimize Cash Flow for Better Student Outcomes
Optimize Cash Flow for Better Student Outcomes: Stop wasting budget on excess GRE guides that gather dust in storage. By forecasting accurately with historical sign-up data, you'll reduce overstock by 35-50%, freeing funds for scholarships or extra tutoring sessions. A test prep firm we worked with redirected $15K in savings to personalized GMAT coaching over six months, lifting average score improvements by 12 points and increasing enrollment by 20%.
Scale Seamlessly as Your Programs Grow
Scale Seamlessly as Your Programs Grow: As you expand to new tests like the digital PSAT or international IB programs, our flexible AI adapts without rework, incorporating variables like summer bootcamps or hybrid formats via integrations with LMS like Moodle. Providers report 25% faster scaling in the first year, with student satisfaction scores up 40% due to reliable resources that align with accreditation standards.
What Clients Say
"Before AIQ Labs, we'd order way too many LSAT logic games books every fall for our evening cohorts, only to have half sit unused through winter due to fluctuating bar exam prep demand. Their forecasting tool analyzed our Salesforce sign-up data and cut our excess by 45% in the first quarter alone. Now, we're not stressing over budget overruns and can focus on helping more students ace their exams with targeted mock sessions."
Maria Gonzalez
Operations Director, Apex Law School Prep
"Our MCAT biology program was hit hard by last-minute drops from pre-med undergrads, leaving us short on digital access codes for BioDigital simulations. After implementing their custom system integrated with our Zoom scheduling, predictions are spot-on—we avoided shortages during the summer peak season and saved about $8,000 on returns over nine months. It's like having an extra planner who never sleeps, keeping our lab modules on track."
David Chen
Program Manager, Elite Pre-Med Academy
"Switching to this AI forecasting was a game-changer for our TOEFL speaking practice courses amid waves of international student visa deadlines. We used to manually adjust for enrollment spikes in Blackboard, but now it handles it automatically with real-time data. Last year, we reduced waste from expired audio materials by 60% and kept classes running smoothly, which improved our retention to 88% and NPS scores."
Sarah Patel
Inventory and Curriculum Lead, Global English Language Institute
Simple 3-Step Process
Discovery and Data Mapping
We dive into your test prep operations—reviewing enrollment histories, supplier timelines, and student feedback—to map out your exact inventory needs. This ensures the AI is tuned to your workflow from the start.
Custom Model Building and Training
Our engineers craft AI models using your data on past test cycles and demand patterns. We test iteratively, refining for accuracy in scenarios like sudden GRE popularity spikes, before integrating with your systems.
Deployment and Ongoing Optimization
We launch the unified dashboard, train your team, and set up real-time monitoring. As your programs evolve, we tweak the system quarterly to keep forecasts sharp and aligned with new student outcomes goals.
Why We're Different
What's Included
Common Questions
How does your inventory forecasting handle unpredictable enrollment in test prep programs?
We know enrollment can swing wildly—think a viral social media push for your SAT bootcamp. Our custom AI ingests your historical data, marketing campaign effects, and even external factors like test date changes. It generates probabilistic forecasts, say 80% confidence for 150 students needing guides. Unlike generic tools, it's trained specifically on education patterns, achieving 95% accuracy in trials. We also build in buffers for surprises, ensuring you never run short during critical weeks. Setup takes just 4-6 weeks, with ongoing tweaks to match your growth.
What if our test prep company uses both physical books and digital licenses?
Absolutely, we specialize in hybrid setups common in education. The system forecasts separately for tangibles like workbooks and intangibles like e-book access codes, pulling data from your sales and LMS. For instance, it might predict 200 physical copies for in-person classes but 500 digital for online. This prevents mismatches that frustrate students. We've helped similar providers reduce digital over-purchases by 30%, saving thousands. Integration is seamless, and you own the model—no vendor lock-in.
How accurate is the forecasting for seasonal test prep demands?
Seasonality is a beast in test prep, with surges around ACT or GMAT dates. Our AI uses machine learning to analyze past cycles, regional trends, and even weather impacts on in-person attendance. Clients see 92-97% accuracy, far better than spreadsheets. One firm avoided a 20% overstock on summer materials, redirecting funds to scholarships. We start with your data audit, build the model, and refine quarterly as exam boards evolve. It's flexible, scaling with your programs without extra costs.
Can this system integrate with our existing student management software?
Yes, we design for deep, two-way integrations with tools like Blackbaud or your custom LMS. No superficial links that break—our engineers code robust APIs to sync enrollment data directly into forecasts. For example, if a class fills up, it auto-adjusts material needs. This creates a single source of truth, cutting manual errors by 80%. Setup involves a quick audit of your stack, and we handle all coding. Post-launch, it's yours to maintain or expand, empowering your team to focus on student success.
What happens if our inventory needs change due to new test formats?
Test landscapes shift—like the digital SAT rollout—and we build adaptability in. The AI includes modular retraining, so when you launch a new format, we update it with fresh data in days, not months. It forecasts for variables like increased digital demand, preventing shortages. A client adapting to PSAT changes saw zero disruptions, maintaining 85% student satisfaction. We monitor performance ongoing, offering free quarterly reviews in year one. This ensures your inventory evolves with your curriculum, supporting scalable learning.
How much does a custom inventory forecasting solution cost for a test prep company?
Costs vary by your scale, but for SMBs like yours (10-500 students per cycle), expect $25K-$60K for full build and integration—far less than ongoing subscription waste. This includes discovery, custom AI development, and three months of support. ROI hits fast: one provider recouped in four months via 40% stock reductions. No hidden fees; you own it outright. We start with a free consultation to scope exactly, ensuring it fits your budget while delivering tailored value for student-focused operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.