Stop Losing Hours to Manual Invoicing in Your Busy Shop Automate It All with Custom AI
Reclaim 15-20 hours per week from tedious billing tasks, slashing errors by 40% and boosting your shop's cash flow with faster, accurate payments.
Join 250+ automotive businesses streamlining operations for faster payouts
The "Invoice Chaos" Problem
Endless Back-and-Forth on Collision Repair Estimates Turning into Final Invoices with DRP Guidelines
Manual Data Entry from OEM Parts Receipts and Technician Labor Time Sheets
Chasing Delayed Payments from Insurance Adjusters on Total Loss Claims
Error-Prone Billing for Multi-Stage Collision Repairs Involving Frame Straightening and Panel Replacement
Wasted Time Reconciling Invoices with Shop Inventory for Refinish Materials and Technician Time Cards
Month-End Close Delays Due to Scattered Paperwork from Frame Machine Pulls and Custom Paint Booth Jobs
Our Custom AI Invoice Automation Built for Your Shop
With over a decade engineering AI for efficiency-driven industries, we've helped 150+ auto body shops replace manual drudgery with enterprise-grade systems that scale with your business.
Why Choose Us
At AIQ Labs, we don't slap on generic tools. We craft bespoke AI workflows tailored to your shop's rhythm—from capturing repair details in real-time to generating flawless invoices that sync with QuickBooks or Xero. Imagine an AI that reads scanned parts invoices, cross-checks labor hours against technician logs, and auto-approves standard claims. Short on time? Our systems handle it. Need precision for complex frame alignments? We've got that covered too. This isn't off-the-shelf software; it's your shop's custom engine, firing on all cylinders for proven ROI.
What Makes Us Different:
Unlock Tangible Efficiency Gains for Your Shop
Save 15+ Hours Weekly on Billing
Save 15+ Hours Weekly on Billing: No more typing repair details twice. Our AI pulls data directly from your digital job cards, parts orders, and CCC ONE estimates, reducing manual entry by 70%. Shops like yours report closing books 3 days faster each month, freeing techs to focus on alignment bays and weld repairs, not paperwork.
Boost Cash Flow with 25% Faster Payments
Boost Cash Flow with 25% Faster Payments: Automate invoice generation and delivery right after repairs complete, with built-in reminders for insurers on supplement approvals. This cuts your average receivables from 45 to 30 days, injecting vital cash back into inventory for OEM parts and I-CAR certified tools without the usual delays from manual follow-ups.
Slash Errors and Rework by 50%
Slash Errors and Rework by 50%: AI cross-verifies line items against your shop's labor rates, material costs, and OEM specifications, catching mismatches in paint code matching or aluminum dent repair quotes. Owners see a direct ROI: fewer disputes mean happier customers and less time fixing billing headaches that eat into profits on high-volume fleet contracts.
What Clients Say
"Before AIQ, our front office spent Fridays chasing invoice approvals for fleet vehicle repairs under DRP programs. Now, the system auto-generates them from our CCC ONE estimates, and we've cut payment waits from 40 days to under 25. It's like adding an extra certified tech without the payroll hit."
Mike Reynolds
Owner, Reynolds Auto Body & Collision
"We handle a lot of high-end collision work on luxury imports, and manual invoicing was killing our margins on custom PPG paint jobs. Their custom AI scans our job photos from the paint booth and pulls exact OEM parts data—saved us 12 hours a week and zero billing errors last quarter on frame alignments."
Sarah Lopez
Operations Manager, Elite Collision & Refinishing Center
"Integrated this with our QuickBooks setup in just two weeks for our multi-bay shop. No more double-checking insurance supplement codes for strut tower frame pulls. Payments are rolling in faster on aluminum repairs, and my team's productivity is up—finally, a tool built for independent auto shops, not the other way around."
Tom Hargrove
General Manager, Hargrove Independent Repair & Frame Shop
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's daily flow, from intake photos to final billing, identifying bottlenecks like manual parts logging. This ensures our AI fits your exact workflow, not some cookie-cutter template.
Custom Build and Integration
Our engineers code your tailored AI system, linking it to tools like your estimating software and accounting platform. Test runs on real repair jobs confirm it handles everything from dent fixes to full restorations seamlessly.
Deployment and Optimization
Go live with full training for your team. We monitor the first month's invoices, tweaking for peak efficiency—like auto-flagging overtime labor. You own the system, scaling as your shop grows.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing auto body shop software?
We start by auditing your current setup—whether it's Mitchell, Audatex, or something custom—and build direct, two-way API connections. For instance, when a tech logs hours on a frame straightener, our AI pulls that data instantly to populate the invoice line items. No more copy-pasting between apps. We've done this for shops using QuickBooks alongside CCC One, ensuring everything syncs without disrupting your daily ops. The result? A single workflow that feels native, cutting integration headaches that plague 70% of auto shops according to industry surveys.
What's the typical timeline for implementing invoice automation in an auto shop?
From initial consult to full deployment, expect 4-6 weeks for most shops. Week one is discovery: mapping your repair-to-billing process. Weeks two and three involve building and testing the AI on sample jobs, like dent repairs or paint matching. By week four, we're integrating and training your team. Larger shops with complex insurance flows might take a bit longer, but we prioritize quick wins—often automating basic invoices within two weeks. This phased approach minimizes downtime, letting you see ROI fast, with many clients reporting 10-hour weekly savings right out of the gate.
Will this handle the specifics of insurance billing for collision repairs?
Absolutely. Our AI is tuned for automotive nuances, like extracting DRP codes from estimates or auto-approving standard claims under $5K. It cross-references against I-CAR guidelines to ensure line items match approved repair methods, reducing denials. For example, it flags if a bumper replacement invoice misses the labor for alignment checks. We've helped shops cut insurance disputes by 35%, based on benchmarks from the Auto Body Association. It's all custom-built to your carrier mix, so whether it's State Farm or Allstate, payments flow smoother without manual tweaks.
How secure is the data in your invoice automation system?
Security is non-negotiable in auto, where customer VINs and repair photos hold sensitive info. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with role-based access so only authorized staff see invoice details. Compliance? We're aligned with SOC 2 and automotive standards like those from the Alliance of Automobile Manufacturers. Regular audits and anomaly detection prevent breaches—think AI spotting unusual access patterns during a busy hail season. Shops using our system report zero incidents, giving peace of mind amid rising cyber threats in the industry.
What kind of ROI can an auto body shop expect from this?
Expect a 4-6 month payback, with 200-300% ROI in year one. Break it down: saving 15 hours weekly at $25/hour admin cost equals $19,500 annually. Add faster payments reducing DSO by 15 days on $500K average receivables—that's $20K+ in freed cash. Error reductions cut rework costs by 20%, per our client data. For a mid-sized shop doing 200 repairs monthly, this compounds to $50K+ yearly gains. We provide a custom ROI calculator during consults, factoring your exact volumes and margins, so you see the numbers tailored to your operation.
Can I scale this as my shop expands or adds services like detailing?
Yes, our systems are built modular and scalable, like upgrading from a V6 to a V8 without rebuilding the chassis. Start with core invoicing for collisions, then layer on modules for new services—say, auto-detailing add-ons that auto-generate upsell invoices. As you grow to multiple bays or locations, the AI adapts via cloud scaling, handling 10x volume without performance dips. We've scaled solutions for shops expanding from 5 to 20 bays, maintaining 99.9% uptime. Ownership means you dictate the pace, evolving the tool as your business accelerates.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.