Stop Losing Hours to Manual Invoice Processing Reclaim 20+ Hours Weekly with Custom AI Automation
In the fast-paced world of construction and manufacturing, manual invoice handling drains 40% of your accounting team's time, leading to delayed payments and cash flow bottlenecks. Our tailored AI solutions deliver enterprise-grade efficiency, slashing processing time by up to 85% and boosting ROI in months.
Join 250+ businesses with streamlined invoicing and 3x faster month-end closes
The "Invoice Chaos" Problem
Endless manual data entry from supplier invoices for raw materials delivered to factory job sites
Delayed approvals causing project cash flow disruptions on the factory floor
Error-prone matching of invoices to purchase orders for heavy industrial machinery and equipment
Month-end reconciliation nightmares from scattered subcontractor billing tied to production shifts and job codes
Compliance risks in tracking invoice audits for OSHA and EPA regulatory inspections in industrial facilities
Wasted time chasing paper trails for inventory-related vendor payments on steel coils and component parts
Our Custom-Built AI Invoice Automation Transforms Your Operations
With over a decade of engineering experience in industrial sectors, we've deployed proven systems for 150+ construction and manufacturing firms, delivering measurable efficiency gains.
Why Choose Us
We craft bespoke AI-powered invoice automation tailored to your construction timelines or manufacturing cycles. No off-the-shelf templates—our engineers map your exact workflows, from site-based expense captures to factory supply chain billing. This unified system integrates seamlessly with tools like Procore, QuickBooks, or ERP platforms, automating data extraction, approval routing, and payment scheduling. Result? A robust, owned asset that scales with your projects, reducing manual toil and ensuring compliance without the subscription sprawl.
What Makes Us Different:
Unlock Quantifiable Time and Cost Savings
Reclaim 20-30 Hours Per Week
Reclaim 20-30 Hours Per Week: Your AP team spends hours weekly on rote tasks like entering supplier data from job site receipts for machined parts. Our custom AI handles this instantly, freeing staff for high-value work like cost analysis on assembly line builds. Industry benchmarks from the manufacturing sector show a 75% reduction in processing time, translating to $50K+ annual savings for mid-sized industrial firms with 50+ production sites.
Achieve 5x Faster ROI
Achieve 5x Faster ROI: Manual invoicing ties up capital in delays—think waiting weeks for subcontractor payments on a steel fabrication project. We automate end-to-end, cutting cycle times by 80% and improving cash flow for just-in-time inventory. Clients in heavy industry see payback in 4-6 months, with ongoing ROI from error reductions that prevent costly disputes in multi-shift manufacturing runs.
Boost Productivity by 40%
Boost Productivity by 40%: Like streamlining a production line to eliminate bottlenecks in equipment uptime, our system removes invoice friction. No more sifting through email attachments for factory orders of raw steel. Expect seamless integration with ERP systems that enhances overall efficiency, allowing your operations managers to focus on scaling output in high-volume fabrication rather than paperwork piles.
What Clients Say
"Before AIQ Labs, our team was buried under invoices from dozens of steel suppliers every week—it took two full days just to match them to our fabrication schedules and job site deliveries. Now, the system auto-pulls data and flags discrepancies before they hit our books. We've saved about 25 hours a week and caught errors that would've cost us $12K on our last commercial plant expansion."
Mike Reynolds
CFO, Apex Builders Inc.
"In heavy manufacturing, timing is everything, but manual AP was slowing our vendor payments for component parts and risking stockouts on the assembly floor. Their custom setup integrated with our ERP overnight, processing 500+ invoices monthly with zero misses during peak production. Cash flow improved immediately, and our finance lead finally has bandwidth for demand forecasting instead of data entry."
Sarah Patel
Operations Director, ForgeTech Manufacturing
"We were drowning in subcontractor bills for welding services that didn't align with our project job codes, leading to audit headaches during ISO compliance checks. AIQ's AI not only automates the flow but learns our patterns over time for better matching. In the first quarter, we reduced approval delays by half and avoided a $15K overpayment on a pipeline construction job—game-changer for our field engineering teams."
Tom Hargrove
Controller, SteelFrame Constructors
Simple 3-Step Process
Discovery and Mapping
We dive into your current invoice processes, from site captures to factory requisitions, identifying bottlenecks unique to your operations. This ensures our solution fits like a custom blueprint.
Custom AI Design and Build
Our engineers construct your tailored system, integrating AI for data extraction and workflow automation directly into your tools—no fragile add-ons, just seamless ownership.
Deployment and Optimization
We roll out the solution with full training, then monitor and refine it based on your real-world usage, scaling as your projects grow.
Why We're Different
What's Included
Common Questions
How does your invoice automation handle variable formats from different suppliers in construction?
Our custom AI is trained on your specific supplier documents, from PDF forms to emailed scans, using advanced OCR and machine learning to parse variations like handwritten totals or site-specific codes. For a typical construction firm, this means extracting line items for materials, labor, and equipment regardless of format. We integrate this directly into your workflow, reducing manual verification by 90%. Unlike generic tools, our system learns from your data over time, improving accuracy to 98% within weeks, ensuring no delays in project funding.
What kind of time savings can a manufacturing company expect?
Based on our deployments, manufacturing clients see 20-40 hours saved weekly by automating AP from receipt to payment. Think of processing 300 monthly invoices for raw materials—our AI handles extraction, matching to production orders, and approvals in minutes, not hours. This boosts cash flow by accelerating vendor payments, with ROI hitting in 3-5 months. We tailor it to your ERP, eliminating errors that once cost firms thousands in overpayments or stock discrepancies.
Is this solution compliant with industry regulations like SOX or ISO standards?
Absolutely. We embed compliance from the ground up, with automated audit trails, immutable logs of every approval, and flags for anomalies like unusual invoice amounts tied to job costs. For construction and manufacturing, this includes checks against labor laws or material sourcing rules. Our systems have passed audits for clients in regulated environments, reducing risk exposure by 95%. It's not bolted on—it's core to the architecture, giving you peace of mind during inspections.
How do you integrate with our existing tools like QuickBooks or Procore?
We perform a deep integration using secure, two-way APIs, syncing invoice data bidirectionally without disrupting your operations. For instance, an invoice from a steel supplier auto-populates in Procore as a job expense and posts to QuickBooks for accounting. This creates a single source of truth, eliminating double-entry. Our engineers test rigorously to ensure zero downtime, and it's all owned by you—no third-party dependencies that break during updates.
What's the implementation timeline for a custom setup?
For most SMBs in construction or manufacturing, we deliver a fully functional system in 4-8 weeks, starting with a one-week discovery to map your processes. We build in phases: core automation first, then refinements like custom rules for seasonal billing spikes. Post-launch, we provide two weeks of support to optimize. This phased approach minimizes disruption, with many clients processing live invoices within the first month, seeing immediate efficiency gains.
Can this scale as our business grows from projects to multiple sites?
Yes, our architecture is designed for scale, handling everything from single-site manufacturing to multi-state construction portfolios. We use robust frameworks that support thousands of transactions daily, auto-scaling with cloud resources. As you add sites or suppliers, the AI adapts without rebuilds—simply update rules for new workflows. Clients who've doubled in size report no performance dips, maintaining 85% time savings even at higher volumes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.