Stop Losing Hours Chasing Invoices Across Job Sites Automate Billing to Reclaim Your Weekends
General contractors waste 15-20 hours weekly on manual invoicing, according to industry benchmarks from the Associated General Contractors. Our custom AI solution slashes that by 80%, delivering $50K+ annual ROI through error-free automation tailored to your workflow.
Join 250+ businesses with streamlined billing and doubled cash flow
The "Fragmented Billing" Problem
Scattered invoices from multiple subcontractors, like electricians and plumbers on a kitchen remodel, delay payments by 10-15 days on average
Manual entry errors lead to client disputes on job completions
Paper trails from site visits, such as handwritten punch lists and material receipts from framing crews, bog down your office team with data entry
Inconsistent billing cycles disrupt cash flow for material orders
Tracking change orders manually, like client-requested upgrades to cabinetry or roofing materials, eats into project oversight time on-site
End-of-month invoice rushes overload your small accounting staff
Enterprise-Grade Invoice Automation, Built for Your Contracting Workflow
With over a decade architecting AI for construction pros, we've streamlined billing for 150+ general contractors, cutting administrative overhead by 70%.
Why Choose Us
Imagine your invoicing as seamless as a well-coordinated build site. We craft custom AI systems that capture data from punch lists, subcontractor receipts, and client approvals in real-time. No more sifting through dusty file cabinets or mismatched QuickBooks entries. Our solution integrates deeply with your tools—think Procore, Buildertrend, or even legacy spreadsheets—creating a unified pipeline that automates everything from lien waivers to final draws. It's not off-the-shelf software; it's a bespoke engine designed around your exact job sequencing and client expectations, ensuring compliance with local regs and boosting your reputation for reliability.
What Makes Us Different:
Quantifiable Gains That Fuel Your Contracting Growth
Reclaim 15+ Hours Weekly for On-Site Leadership
Reclaim 15+ Hours Weekly for On-Site Leadership: Manual invoicing steals time from overseeing drywall installations and client walk-throughs on remodels. Our automation handles the grunt work, freeing your project managers to focus on quality builds like ensuring proper HVAC tie-ins. Industry data from the National Association of Home Builders shows contractors save <span class="gradient">12-18 hours per week</span>, translating to faster project turnarounds—such as completing a bathroom reno in 4 weeks instead of 6—and happier crews. Picture your team trading clipboards for clipboards no more—productivity soars as billing becomes background noise.
Unlock 3-5x Faster Cash Flow Cycles
Unlock 3-5x Faster Cash Flow Cycles: Delayed invoices mean delayed payments, stalling your next lumber or fixture order for a deck build. We accelerate billing from weeks to days, with AI flagging discrepancies like mismatched square footage before they hit. Benchmarks from construction finance reports indicate <span class="gradient">40% faster receivables</span>, injecting vital cash back into your operations—enough to cover payroll for a 10-person framing crew without delay. No more dipping into lines of credit mid-project; instead, steady inflows support scaling to bigger jobs like full-home additions without the stress.
Slash Errors and Disputes by 90%
Slash Errors and Disputes by 90%: One wrong line item, such as overcharging for siding installation square footage, can spark a client standoff on a siding replacement job, eroding trust built over years. Our precise AI validation ensures every invoice matches site logs, contracts, and as-built drawings. Real-world results? A <span class="gradient">92% drop in rework</span>, per our client audits in residential contracting, preserving relationships and avoiding legal headaches over permit-related billing. It's like having a vigilant site supervisor for your paperwork—reliable, relentless, and always accurate.
What Clients Say
"Before AIQ, our billing was a nightmare—chasing subs for receipts on a kitchen remodel job took days, and we once overbilled a client by $2K because of a fat-finger entry on granite countertop footage. Now, the system auto-pulls from our site app and flags issues upfront. We've cut our admin time in half, from 20 hours to 10 per week, and closed books a week early every month. It's a game-changer for staying on schedule with tight remodel timelines."
Mike Harlan
Owner, Harlan Custom Homes LLC
"As a GC handling commercial renos with residential touches, I was buried in change order paperwork for things like custom millwork that slowed payments from developers. After implementing their custom automation, invoices for a recent office fit-out with kitchenette upgrades went out same-day, and we saw our cash flow improve by 30% in just two months—enough to fund our next flooring project without borrowing. No more weekends sorting emails—finally, time for family after long days on-site."
Sarah Kline
Senior Project Director, Kline Commercial & Residential Builders
"We do a lot of residential additions, like sunrooms and garage expansions, and tracking partial payments for phased work was killing us. The AI setup integrated with our estimating software perfectly, catching a duplicate charge on a deck project for railing materials before it shipped. Saved us 8 hours weekly on admin and kept our subs paid on time, preventing delays in concrete pours. Wish we'd done this years ago for our growing backlog."
Tom Reyes
Lead General Contractor, Reyes Residential Expansions
Simple 3-Step Process
Discovery and Mapping
We dive into your current workflow—site reporting, sub approvals, client portals—to pinpoint bottlenecks. No assumptions; we map every step of your invoicing process.
Custom AI Design and Build
Our engineers craft a tailored system using advanced frameworks, integrating with your tools for seamless data flow. Testing ensures it fits your jobs like a custom toolbelt.
Deployment and Optimization
We roll it out with full training, then monitor and refine based on your first projects. Ongoing support keeps it humming as your business grows.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing project management software like Procore?
We specialize in deep, bidirectional integrations tailored to tools like Procore, Buildertrend, or CoConstruct. Our team maps your data flows—such as pulling completed tasks or material costs directly into invoice drafts—eliminating manual exports. For a typical general contractor, this means invoices auto-populate with job progress data, reducing entry time by 80%. We've done this for over 50 firms, ensuring no disruptions during setup. If your setup is unique, we customize APIs for flawless sync, all while maintaining data security compliant with construction industry standards.
What kind of time savings can I expect on my monthly billing close?
General contractors typically shave 10-15 hours off their month-end close, based on our benchmarks from similar builds. Manual processes like verifying sub receipts or matching punch lists often drag into overtime; our AI automates that, flagging discrepancies instantly. For instance, one client handling 20+ residential projects monthly went from a 5-day close to under 24 hours. This isn't guesswork—our system learns your patterns, optimizing further over time. The result? Faster cash in, less stress, and more focus on bidding new jobs.
Is this solution secure for handling sensitive contract and payment data?
Absolutely—security is non-negotiable in construction, where invoices often include proprietary bids or client financials. We use enterprise-grade encryption, role-based access (e.g., foremen see only their jobs), and audit trails for every change. Compliant with standards like SOC 2 and construction-specific regs for liens and payments, our systems prevent breaches that could lead to disputes. Unlike generic tools, we build in features like automatic redaction of personal data in shared approvals. Clients report zero incidents post-implementation, giving peace of mind amid rising cyber threats in the industry.
Can it handle variable billing like progress payments or retainage?
Yes, we design for the nuances of construction billing, including progress draws, retainage holds, and conditional payments tied to inspections. The AI parses contract terms to calculate percentages automatically—say, 10% retainage released post-final walkthrough. For a bridge project client, this automated complex schedules, avoiding over/under-billing errors that once cost them $15K in adjustments. It's fully customizable to your contract templates, integrating with scheduling tools to trigger invoices at milestones. This precision boosts client trust and ensures steady cash flow throughout multi-phase jobs.
How much does a custom invoice automation system cost for my contracting business?
Costs vary by complexity, but for a mid-sized GC with 10-50 projects yearly, expect $25K-$50K for a full build, with ROI in 4-6 months via time and error savings. We avoid subscription models, delivering owned software that pays for itself—clients see $40K+ annual gains from faster payments alone. Unlike assemblers charging ongoing fees, our one-time investment includes setup, training, and a year of tweaks. We start with a free audit to scope your needs precisely, ensuring the solution fits your scale without overkill.
What if my team isn't tech-savvy—will they be able to use it?
We prioritize intuitive design for field teams who aren't desk-bound. Interfaces mimic familiar apps, with mobile-first access for approving invoices on-site via simple taps or voice commands. Training is hands-on, just 2-4 hours, focused on your daily scenarios like scanning a sub's ticket during lunch. One roofer client had zero pushback from their crew, who now use it faster than old paper methods. Post-launch, we provide cheat sheets and support, ensuring adoption rates hit 95% within weeks—no IT degree required.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.