Stop Losing Hours to Manual Invoicing After Every Job Automate It All with Custom AI
Handyman teams waste up to 15 hours weekly chasing payments and typing up invoices—our tailored systems cut that to zero, delivering 300% faster cash flow and boosting profitability by 25% on average.
Join 250+ businesses with streamlined invoicing and faster payments
The "Invoice Chaos" Problem
Scrambling to create invoices after rushed site visits for kitchen remodels or fence repairs leaves no time for scheduling new plumbing or electrical jobs
Manual entry of materials like lumber, PVC pipes, and labor costs from crumpled receipts causes billing errors on every roofing or drywall project
Chasing late payments from forgetful homeowners for HVAC tune-ups or window installations disrupts your steady workflow and strains client relationships built on trust
Inconsistent invoicing formats for varying jobs like gutter cleaning versus custom deck builds confuse repeat customers and slow down your referral network from satisfied neighbors
End-of-day admin overload after physical labor like drywall hanging or tile setting exhausts your team, cutting into family time or next-day prep for emergency leak calls
Tracking variable job costs like unexpected subfloor repairs or supply markups on electrical fixtures leads to underbilling and lost revenue on renovation projects
Our Custom AI Invoice Automation: Built for Your Handyman Workflow
With over a decade engineering solutions for service pros, we've streamlined invoicing for 150+ home service firms, saving them millions in lost time.
Why Choose Us
Picture your invoicing like a well-oiled toolbox—everything fits perfectly, no loose ends. At AIQ Labs, we craft bespoke AI systems that capture job details in real-time from your field apps, auto-generate accurate invoices with line-item breakdowns for labor, parts, and travel, and send them instantly via client portals or email. No more piecing together notes from the truck. This enterprise-grade setup integrates seamlessly with your QuickBooks or Xero, ensuring every dollar is tracked without the hassle. We've proven it: clients see ROI in under 90 days, with error rates dropping to near zero.
What Makes Us Different:
Unlock Tangible Time and Cost Wins
Slash Weekly Admin Time by 12+ Hours
Slash Weekly Admin Time by 12+ Hours: Handymen no longer spend evenings reconciling job logs for tasks like appliance installations. Our AI handles data capture from site check-ins via mobile photos of work completed, freeing your crew to focus on tools, not spreadsheets. Industry benchmarks from the home services sector show this boosts billable hours by 20%, directly padding your bottom line with an extra $10K quarterly for a mid-sized operation.
Achieve 40% Faster Payment Cycles
Achieve 40% Faster Payment Cycles: Automated reminders and one-click payments via client portals turn 45-day receivables into 25-day inflows for services like painting or flooring. For a typical handyman operation with $500K annual revenue handling 200+ jobs, that's $50K+ in freed-up cash yearly—enough to hire an extra tech for emergency repairs or upgrade your van fleet with specialized tools.
Boost Profit Margins Through Error-Free Billing
Boost Profit Margins Through Error-Free Billing: Manual mistakes like overlooked add-ons for unexpected wiring upgrades cost home services 5-10% in revenue leaks per project. Our system verifies every charge against job specs from your field notes, ensuring you bill fully for that surprise plumbing fix or custom shelving install in a kitchen reno, with clients appreciating the detailed breakdown that builds loyalty.
What Clients Say
"Before AIQ, we'd finish a backyard deck install with composite materials and spend two hours typing up the invoice—half the time arguing over lumber and fastener costs from scribbled notes. Now, it auto-pulls from my phone photos and notes, sending a polished invoice to the client before I pack up the tools. Saved us 8 hours a week on average, and payments for our $2K jobs come in twice as fast. No more chasing homeowners down after a 10-hour day in the sun."
Mike Rivera
Owner, Rivera's Handyman Pros, Serving Suburban Renovations in Atlanta
"I run a small crew fixing roof leaks and rewiring basements in older homes across the Midwest. The old way, invoices were a mess with handwritten add-ons for extra caulking or conduit that clients questioned during walkthroughs. Their AI setup integrates with my QuickBooks and scheduling app, catches every detail from job site uploads, and even suggests upsells like energy-efficient fixtures based on the repair type. Cut our billing errors by 90% in the first month for our 15-job cycles, and we're actually getting paid on time now, stabilizing our cash for supply runs."
Sarah Chen
Lead Technician, Chen Home Repairs
"As a solo handyman tackling cabinet installs and drywall patches in urban apartments, admin was killing my momentum—after hauling sheets all day, who'd want to fiddle with QuickBooks entries at 8 PM? AIQ built this for my exact flow: job photos of the finished install trigger the invoice draft, with payments linking right in via Stripe for instant deposits. Went from 30-day delays on $800 gigs to getting 50% deposits same-day. It's like having an office manager who never sleeps, letting me book back-to-back jobs without the paperwork hangover."
Tom Hargrove
Founder, Hargrove Handyman Services
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily grind— from quoting repairs to tracking mileage— to map every step of your invoicing process. No assumptions; it's all tailored to how you actually run jobs.
Custom AI Build and Integration
Our engineers code your system from scratch, linking it to your field tools, accounting software, and client comms. We test rigorously to ensure it handles real scenarios like variable labor rates or emergency callouts.
Deployment, Training, and Optimization
Go live with hands-on training for your team. We monitor the first few weeks, tweaking for peak performance—like auto-flagging overtime on weekend fixes— so you hit the ground running with zero disruptions.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing tools like Jobber or QuickBooks?
We start by auditing your current setup—say, pulling job details from Jobber's scheduling and pushing finalized invoices straight into QuickBooks for seamless reconciliation. Our custom APIs create bidirectional links, so changes in one app update the other instantly. No more manual exports or data silos. For a handyman like you, this means finishing a kitchen faucet repair, hitting 'complete' in the field, and watching the invoice auto-generate with all costs. We've done this for dozens of similar setups, ensuring zero downtime during integration. Setup takes 2-4 weeks, with full testing to match your workflow.
What's the ROI timeline for invoice automation in handyman services?
Most clients see payback in 2-3 months. Take a typical operation billing $10K weekly: manual processes eat 10 hours at $50/hour labor cost—that's $500/week lost. Our system reclaims those hours, plus speeds payments by 20 days, unlocking $4K in faster cash flow monthly. Industry data from home services benchmarks (like those from ServiceTitan reports) shows 25-40% margin gains. We provide a custom ROI calculator during consultation, factoring your job volume, error rates, and collection times. One client, a three-man crew, recouped our fee in six weeks through reduced disputes alone.
Can it handle variable pricing for custom jobs like custom cabinetry installs?
Absolutely—our AI is trained on your pricing models, from flat-rate fixes to time-and-materials for bespoke work. It pulls from your rate sheets, adjusts for add-ons like premium hardware, and even suggests markups based on job complexity. For instance, during a custom shelving gig, it logs measurements via photo upload and calculates precisely, avoiding underbills. Unlike off-the-shelf tools, we customize the logic to your nuances, like regional material fluctuations. Testing ensures accuracy, and we've helped firms bill 15% more accurately on variable projects, turning potential losses into profits.
Is the system mobile-friendly for use on job sites?
Designed that way from the start. Your techs use a simple app to snap job photos, dictate notes, or log hours right from the ladder or truck— no desk required. It syncs offline too, so spotty Wi-Fi on rural repairs doesn't halt progress. Invoices generate en route home, ready for client sign-off. We've optimized for rugged use, with large buttons and voice commands to keep hands free. Clients report 40% faster job closeouts, as billing starts mid-project. Full training includes field simulations to get your team up to speed fast.
What if I need to add features later, like multi-location support?
Our architecture is built to expand— we own the code, so adding branches or fleet tracking is straightforward, not a costly overhaul. Say you grow to two service areas: we extend the system to handle location-specific taxes and routing without disrupting core invoicing. Updates take 1-2 weeks, with minimal downtime. Unlike subscription traps, you control the roadmap. We've scaled solutions for handymen adding vans or partners, maintaining 99% uptime. Post-launch, we offer quarterly reviews to align with your evolution, ensuring it stays a growth engine.
How secure is the data for client invoices and payments?
Enterprise-grade from the core: we use AES-256 encryption for all data in transit and at rest, compliant with standards like SOC 2. Client details, like payment info for a home remodel, stay locked behind role-based access—only authorized eyes see it. Regular audits and AI anomaly detection flag unusual activity, like duplicate charges. For handyman pros, this means peace of mind when sharing invoices via secure portals. We've never had a breach in 10+ years, and we include breach insurance in our builds. Your data is yours, hosted on your choice of secure clouds.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.