Stop Losing Hours Chasing Invoices After Every Job Automate Your Billing with Precision
Home services firms waste 15-20 hours weekly on manual invoicing—our custom AI solution slashes that to under 2 hours, delivering 300% ROI in the first year through streamlined workflows and error-free processing.
Join 250+ businesses with automated invoicing saving 10+ hours per week
The "Manual Billing" Problem
Field technicians double-entering job details from handwritten timesheets for plumbing or electrical repairs, leading to 10-15% data entry errors
Inconsistent invoicing for variable service calls, such as emergency plumbing repairs or HVAC diagnostics, resulting in underbilling by up to 20% on fluctuating labor and parts
Delayed invoice approvals from on-site supervisors managing multiple jobs, like coordinating roofing teams or pest control routes, causing 2-3 day bottlenecks per approval
Manual reconciliation of material costs against vendor receipts for HVAC installations or plumbing fixtures, often taking 5-7 hours weekly and prone to 15% overage discrepancies
Error-prone billing for recurring maintenance contracts in landscaping, such as monthly lawn care or irrigation system checks, leading to 25% of invoices requiring corrections
Lost revenue from forgotten follow-up invoices after emergency electrical work or appliance repairs, averaging $2,000 in uncollected fees per missed job annually
Custom AI Invoice Automation Built for Home Services
With over a decade engineering enterprise-grade systems, we've streamlined billing for 150+ service firms, reducing processing times by 75% on average.
Why Choose Us
At AIQ Labs, we craft bespoke AI-powered invoice systems tailored to your home services workflow. Forget off-the-shelf tools that force-fit your operations. Our engineers integrate directly with your field apps, accounting software, and CRM to capture job data in real-time. AI intelligently extracts details from photos of work orders, matches expenses to jobs, and generates compliant invoices instantly. This isn't assembly—it's a production-ready solution owned by your business, scaling as you grow from local repairs to regional contracts. We've proven it: clients see month-end closes drop from days to hours.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Save 15+ Hours Weekly on Admin Drudgery
Save 15+ Hours Weekly on Admin Drudgery: Manual invoicing after back-to-back service calls, like plumbing emergencies or electrical diagnostics, eats into your team's focus. Our system automates it all via mobile app integration, freeing field techs for more on-site jobs and admins for route optimization. Industry benchmarks from home services firms show regaining 20% more billable hours, translating to $50K+ annual revenue per crew through increased service capacity.
Achieve 4x Faster Payments and 25% Cost Reduction
Achieve 4x Faster Payments and 25% Cost Reduction: Like streamlining a clogged drain in a plumbing job, our AI clears billing bottlenecks for services like HVAC installs. Invoices go out instantly post-job via automated workflows, with built-in reminders slashing Days Sales Outstanding (DSO) from 45 to 12 days. Clients in pest control and roofing report 300% ROI within six months, cutting overhead on paper, printing, and error corrections that plague variable-rate service ops.
Boost Productivity with Error-Free, Scalable Billing
Boost Productivity with Error-Free, Scalable Billing: From one-off plumbing fixes to seasonal landscaping surges, our custom automation handles volume spikes without hiccups through real-time job tracking. AI flags discrepancies in labor or materials instantly, reducing client disputes by 90% for roofing or electrical gigs. Your firm operates like a well-oiled machine, with unified data from field apps ensuring every dollar from maintenance contracts is captured accurately, scaling effortlessly as crews grow.
What Clients Say
"Before AIQ, our plumbers wasted evenings re-entering invoices from scribbled notes on pipe repairs and fixture installs—it was total chaos during summer peak season. Now, the system pulls data straight from our field tech app, cutting billing time from 4 hours to just 30 minutes per day. Payments arrive twice as fast, letting us add two new crews without hiring extra admin staff, boosting our quarterly revenue by 35%."
Mike Rivera
Operations Manager, Apex Plumbing Services, serving 50+ residential clients in the Midwest
"Managing HVAC installs across our 15-van fleet, reconciling parts costs from vendors for ductwork and compressor replacements manually was a nightmare, often leading to $3K monthly errors. AIQ customized a setup that scans receipts via mobile upload and matches them to jobs automatically. Last quarter, errors hit zero, saving us $12K in overpayments, and it's like having a dedicated billing specialist for our busy installation seasons."
Sarah Chen
Owner, CoolTech HVAC, specializing in commercial retrofits for 200+ sites annually
"Billing for ongoing landscaping contracts with our seasonal crews was hit-or-miss, especially tracking sod installations, tree pruning, and irrigation adjustments across 100+ properties. Their AI automation captures everything via on-site logging, generating invoices right after jobs. We reduced late payments from 20% to under 5% in one season, improving cash flow enough to purchase $50K in new mulching equipment outright without loans."
Tom Hargrove
General Manager, GreenScape Pros, handling commercial and residential contracts in the Southeast
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations— from job dispatch to final walkthroughs—identifying every invoice touchpoint. No assumptions; we map your exact processes to ensure the AI fits like a custom glove.
Custom AI Build and Integration
Our engineers code a unified system that ingests data from your field tools and accounting platforms. We test rigorously with your real job scenarios, like emergency repairs, to guarantee seamless performance from day one.
Deployment, Training, and Optimization
Rollout includes hands-on training for your team, plus ongoing tweaks based on live usage. We monitor for the first 30 days, refining AI accuracy to hit 99% on data extraction, ensuring long-term efficiency gains.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing home services software?
We specialize in deep, custom integrations with platforms like ServiceTitan, Jobber, or Housecall Pro. Our engineers map your data flows—such as job completion notes to invoice lines—and build secure APIs for bidirectional sync. For instance, when a tech marks a plumbing job done, AI pulls hours, materials, and client details to auto-generate the bill in your accounting tool. This eliminates double-entry, which wastes 10-15 hours weekly for most firms. We've done this for over 100 service businesses, ensuring 99.9% uptime and compatibility with your setup. Setup takes 4-6 weeks, with minimal disruption.
What kind of time savings can a small home services team expect?
For a team of 5-10 techs, expect 15-25 hours saved per week on invoicing alone. Manual processes—like chasing timesheets after HVAC installs or reconciling landscaping receipts—typically consume 2-3 hours daily per admin. Our AI captures everything in real-time: photos of work, vendor bills, and approvals via app notifications. One client, a roofing company, reduced their billing cycle from 5 days to same-day, boosting cash flow by 40%. ROI hits within 3-6 months, with full payback on our build in under a year through faster payments and fewer errors. We quantify this during your free consultation.
Is the system secure for handling client payment data?
Absolutely—security is non-negotiable in home services, where you're dealing with residential addresses and payment info. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with PCI DSS for payments and GDPR for client privacy. Features include role-based access, so field techs see only job details, while managers handle approvals. We've audited our systems for vulnerabilities, and clients in regulated areas like electrical services report zero breaches. Plus, since you own the solution, data stays under your control—no third-party risks from SaaS vendors. We include a full security review in every project.
Can it handle variable pricing for different service types?
Yes, our custom AI is designed for the nuances of home services, like hourly rates for emergency repairs versus flat fees for routine maintenance. We train the model on your pricing rules—e.g., $150/hour for after-hours locksmith calls or bundled costs for pest control treatments. It auto-applies discounts, taxes, and upsells based on job notes. For a electrical firm we built for, this cut pricing errors by 85%, preventing underbilling on complex wiring jobs. The system learns from your data over time, improving accuracy. Implementation includes a rules workshop to capture your exact workflows, ensuring no generic assumptions.
What's the difference between your solution and off-the-shelf invoice apps?
Off-the-shelf apps like FreshBooks are great for basics but falter in home services' chaos—think brittle integrations with field apps or inability to handle photo-based expense capture for on-site repairs. We build a unified, owned system tailored to you: AI extracts data from messy inputs like handwritten vendor slips, integrates deeply with your CRM for client history, and scales without monthly fees piling up. Clients switch from 'subscription chaos' and save 50% on tools while gaining 4x efficiency. Unlike assemblers, we're builders—our in-house SaaS proves we create robust, production systems that evolve with your growth, not limit it.
How long does it take to see ROI from this automation?
Most home services clients see positive ROI in 3-6 months, with full payback by year-end. Take a mid-sized painting contractor: they saved 18 hours weekly on post-job billing, equating to $8K/month in reclaimed productivity at $50/hour admin rate. Faster invoicing accelerated payments by 20 days, improving cash flow for material buys. We base projections on your specifics during discovery—factoring crew size, job volume, and current pain points like delayed landscaping contract renewals. Industry data supports this: automated firms achieve 250-400% ROI annually. Post-launch, we track metrics to optimize further.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.