Stop Losing Hours to Manual Invoicing Chaos Automate and Reclaim Your Delivery Efficiency
In the fast-paced world of last-mile logistics, manual invoice processing drains 15-20 hours weekly from your operations team. Our custom AI solution cuts that by 80%, delivering an ROI of 300% in the first year through streamlined workflows and error-free billing.
Join 250+ businesses with 40% faster invoice cycles
The "Last-Mile Billing" Problem
Manual data entry delays invoicing after chaotic OTR delivery shifts, often extending processing by 2-3 days per route
Inaccurate fuel and toll reimbursements eroding margins
Missed invoices from fragmented ELD and telematics route data, leading to carrier disputes and delayed freight payments
Compliance headaches with varying carrier billing rules
Overloaded dispatch admins juggling POD verification and customer freight billing across multi-stop routes
Delayed month-end freight reconciliation tying up dispatch resources and impacting carrier rate negotiations
AI-Powered Invoice Automation Built for Your Routes
With over a decade in logistics tech, we've engineered solutions for 50+ delivery fleets, reducing processing times by industry-leading benchmarks.
Why Choose Us
Picture your invoicing system as a well-oiled fleet: no detours, no breakdowns. At AIQ Labs, we craft custom AI workflows that integrate directly with your TMS, GPS trackers, and accounting software. This isn't off-the-shelf software—it's enterprise-grade automation tailored to your last-mile operations, capturing data from proof-of-delivery scans to auto-generate accurate invoices. We handle the complexities of variable routing and multi-stop billing, ensuring compliance with DOT regulations while slashing manual intervention. Our proven track record shows fleets reclaiming 15+ hours weekly, transforming administrative drag into a productivity engine.
What Makes Us Different:
Quantifiable Gains for Your Delivery Operations
Reclaim 15 Hours Weekly on Core Logistics
Reclaim 15 Hours Weekly on Core Logistics: Manual freight invoicing diverts dispatchers from dynamic route optimization and load planning. Our system automates POD-to-invoice workflows, freeing your team for efficient last-mile execution. Industry benchmarks from ATA reports show a 75% time savings, equating to $45,000 annual productivity boost for a 50-truck fleet handling 200 daily loads.
Achieve 300% ROI Through Cost Reductions
Achieve 300% ROI Through Cost Reductions: Error-prone LTL billing leads to disputes and overpayments amid fluctuating IFTA fuel taxes. We deliver precise, automated IFTA-compliant calculations for reimbursements, cutting errors by 95%. Clients in regional hauling report faster cash cycles from 45 to 30 days, improving working capital by 20% without added headcount.
Boost Efficiency with Zero Manual Data Entry
Boost Efficiency with Zero Manual Data Entry: From urban HOS-limited congestion to rural backhaul routes, your invoices reflect real-world variability via GPS telematics. Our AI processes unstructured data like handwritten BOL notes on delivery manifests, accelerating carrier approvals and reducing month-end close from 5 days to 4 hours—proven to enhance overall fleet utilization by 25% per FMCSA efficiency studies.
What Clients Say
"Before AIQ, our dispatch team wasted Fridays reconciling invoice discrepancies from overnight OTR deliveries and mismatched PODs. Now, everything syncs automatically with our TMS and ELD systems—we've slashed processing from 18 hours to just 3 per week, ensuring drivers get accurate reimbursements on time every shift."
Maria Gonzalez
Fleet Operations Manager, SwiftRoute Trucking
"Integrating AIQ with our GPS telematics and QuickBooks was seamless for our LTL fleet. Last quarter, we avoided $12K in overbilling errors on E-ZPass tolls and IFTA fuel claims alone—it's like adding an extra billing clerk without the $65K salary cost."
Raj Patel
Finance Director, MetroHaul Regional Logistics
"We manage 500+ daily urban stops with tight HOS windows, and manual BOL-to-POD matching was a nightmare for cash flow. After AIQ implementation, carrier disputes dropped 70% in the first two months, and our DSO improved from 45 to 28 days—game-changer for our courier ops."
Lisa Chen
CFO, UrbanLink Express Couriers
Simple 3-Step Process
Discovery and Mapping
We audit your current invoicing workflows, from route logging to carrier settlements, identifying bottlenecks specific to your last-mile model.
Custom AI Build and Integration
Our engineers develop a tailored system, pulling data from your TMS and automating invoice generation with built-in compliance checks for logistics regs.
Testing, Deployment, and Optimization
We simulate high-volume delivery scenarios, deploy the solution, and fine-tune for peak efficiency, ensuring seamless scaling as your fleet grows.
Why We're Different
What's Included
Common Questions
How does this integrate with our existing TMS software?
We start by mapping your specific TMS setup, whether it's Oracle or a custom platform. Our team builds secure, two-way API connections that pull real-time data like completed routes and PODs directly into the automation engine. This eliminates manual uploads—no more exporting CSVs at shift end. For a mid-sized last-mile fleet, integration typically takes 2-4 weeks, with full testing to ensure zero disruptions during peak seasons. We've done this for dozens of logistics ops, achieving 99% data accuracy from day one, so your invoicing flows as smoothly as your deliveries.
What kind of time savings can we expect in invoice processing?
Based on our work with similar delivery companies, expect to save 12-18 hours per week on manual tasks. For instance, auto-extracting data from scanned manifests cuts entry time by 80%, while approval chains automate what used to take days. One client, handling 300 daily stops, reduced their billing cycle from 5 days to under 24 hours, freeing admins for route planning. ROI hits 300% in year one through lower error costs and faster payments—quantifiable gains we track via your custom dashboard.
Is this solution compliant with logistics regulations like DOT?
Absolutely—compliance is baked in from the start. We embed rules for FMCSA and DOT requirements, like accurate mileage logging and retention of e-records for audits. The AI flags anomalies, such as mismatched weights on hazmat routes, and generates audit-ready reports. Unlike generic tools, our custom build accounts for carrier-specific variances, reducing dispute risks by 70%. We've helped fleets pass surprise inspections without a hitch, ensuring your operations stay legal and efficient amid tight margins.
How customizable is the automation for our unique delivery model?
Fully tailored—no templates here. We design around your workflows, like prorating invoices for partial deliveries or handling urban vs. rural surcharges. During discovery, we analyze your route data and billing pain points, then code AI models that adapt to variables like seasonal surges. A recent project for a grocery delivery service customized multi-stop logic, boosting accuracy by 92%. It's built for your business, scaling as you add vans or expand territories, with flexibility to tweak rules anytime.
What happens if our volume spikes during holidays?
Our systems are engineered for scalability, handling 5x volume spikes without slowdowns. Using advanced frameworks, we process thousands of invoices daily, with cloud-based queuing to manage peaks—like Black Friday rushes. Testing includes simulated high-load scenarios based on your historical data, ensuring sub-minute processing times. Clients report zero bottlenecks during holiday crunches, maintaining cash flow when it counts most. Post-deployment, we monitor and optimize, so your automation grows with your fleet's demands.
Do we own the system after implementation?
Yes, full ownership transfers to you upon completion—no subscriptions or vendor lock-in. We build it on your infrastructure or ours with perpetual licenses, giving you control over updates and data. This shifts you from rented tools to a owned asset, customizable by your IT team if needed. Unlike assemblers relying on third-party APIs, our code is production-ready and documented, empowering long-term independence while cutting ongoing costs by 60% compared to SaaS stacks.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.