Stop Losing Hours Chasing Invoices Amid Weld Fumes and Tight Deadlines Automate Your Billing to Reclaim Time for What Matters—Building and Delivering
Imagine slashing 15-20 hours per week on manual invoice wrangling, turning that into a 3-6 month ROI while boosting your shop's efficiency by 30%. Let's be honest, in metal fab, every minute counts.
Join 150+ businesses with streamlined workflows and real cash flow gains
The "Invoice Chaos" Problem
Manual Data Entry Delays After Long Shifts Operating CNC Machines and Welding Stations
Lost Invoices During Handoffs from Remote Job Sites to Factory Floor for Structural Steel Deliveries
Error-Prone Billing for Custom Steel Cuts, Welds, and Fabricated Beams with Variable Material Specs
Cash Flow Squeezes from Delayed Supplier Payments for Rebar, Concrete, and HVAC Components
Month-End Scrambles Tracking Material Costs for Lumber, Drywall, and Modular Assembly Across Multi-Site Projects
Compliance Headaches with Invoice Audits for Fabricated Parts Like Precast Concrete Panels and Ductwork
Our Custom AI Invoice Automation – Built for Your Metal Fab Workflow
We've engineered solutions for fabrication shops just like yours, integrating with tools like ERP systems and cutting through the noise of off-the-shelf software.
Why Choose Us
Here's the thing: metal fabrication isn't cookie-cutter. Your invoices juggle custom orders, material specs, and tight project timelines. We build a tailored AI system that scans invoices from suppliers—whether for raw steel sheets or welding rods—extracts data instantly, matches it to your job tickets, and routes approvals without anyone lifting a finger. No more digging through filing cabinets or spreadsheets after a 12-hour shift. It's like having an extra crew member who never tires, ensuring your billing flows as smoothly as molten metal in a pour. We integrate directly with your accounting setup, whether it's QuickBooks or something shop-specific, creating a unified system you own outright.
What Makes Us Different:
Unlock Time and Cost Wins Tailored to Your Shop
Reclaim 15+ Hours Weekly on Admin Drudgery
Reclaim 15+ Hours Weekly on Admin Drudgery: You're probably thinking, 'My team's already slammed with press brake setups, plasma cuts, and on-site concrete pours.' Our automation handles invoice capture and entry from scanned blueprints or supplier manifests, freeing your admin to coordinate deliveries of rebar or steel beams instead. That's a real productivity boost—hours back for quoting new bridge builds or quality checks on welds, not chasing paper trails amid dust and noise.
Achieve 4x Faster Month-End Closes with 25% Error Reduction
Achieve 4x Faster Month-End Closes with 25% Error Reduction: In metal fab and construction, mismatched invoices for aluminum extrusions or site-specific lumber can delay payments and tie up cash for critical stock like roofing trusses. We quantify this: shops and contractors see closes drop from two weeks to just 3-4 days, cutting errors that once cost thousands in overpayments on foundation materials. It's a direct ROI hit—efficiency gains that keep your high-rise projects or assembly lines on schedule without costly downtime.
Boost Cash Flow with Automated Supplier Payments
Boost Cash Flow with Automated Supplier Payments: Let's be honest, late payments to steel or concrete suppliers can halt production lines or delay site pours, risking project penalties. Our system schedules and executes payments based on your terms, integrating with job site logs to ensure you capture early-pay discounts on bulk orders. Expect a 10-15% improvement in working capital within the first quarter, turning potential bottlenecks in modular housing builds into smooth operations with reliable material flow.
What Clients Say
"Before AIQ, our billing clerk spent Fridays reconciling invoices for custom steel brackets and welded frames—taking 10 hours easy, especially after chaotic site deliveries. Now it's fully automated with mobile scanning, and we've cut those costly errors that used to bite us on big commercial orders. Saved us about $8K last quarter alone in rework on structural components."
Mike Harlan
Operations Manager, Precision Steel Fabrication Co.
"We integrated this with our ERP for tracking sheet metal jobs and on-site installations. No more lost emails from suppliers during rush weeks on high-volume prefab orders. Our team got back 12 hours a week, which we poured into commissioning a new CNC plasma cutter for ductwork. ROI hit in under four months—solid for keeping our commercial builds on track."
Sarah Ruiz
Finance Lead, FabTech Modular Manufacturing
"Dealing with variable pricing on alloys and rebar was a nightmare for audits during bridge projects. This system flags discrepancies right away via tablet approvals in the shop or field, streamlining everything. We've improved our cash flow visibility tremendously; payments are on time without the hassle, capturing 2% discounts on quarterly steel buys."
Tom Keller
CFO, Alloy Forge Construction Services
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your shop's specifics— from how you handle RFQ-to-invoice for structural beams to your current tools. This ensures our build fits like a custom jig.
Custom AI Build and Integration
Our engineers craft the automation, linking it to your systems for seamless data flow. Test runs mimic real fab scenarios, like billing a multi-part assembly.
Deployment and Optimization
Go live with training for your crew. We monitor and tweak for peak performance, ensuring it scales with your growing order book.
Why We're Different
What's Included
Common Questions
How does this handle invoices for custom fabrication jobs with variable pricing?
In metal fab, pricing can shift based on steel market fluctuations or custom specs. Our AI system uses machine learning to compare invoice lines against your original POs and quotes, automatically adjusting for variances like alloy surcharges. It flags anything off—say, a mismatch in tonnage for structural beams—and routes for quick review. We've seen shops reduce disputes by 40%, saving hours on back-and-forth with suppliers. Integration with your quoting software ensures context, so it's not just scanning; it's smart matching built for your workflow. Setup takes about two weeks, with testing on real historical data to fine-tune accuracy.
Will this integrate with our existing accounting software in the shop?
Absolutely. We specialize in seamless ties to common tools like QuickBooks, Xero, or industry-specific ones like JobBOSS for fabrication. The process starts with mapping your current invoice flow—capturing data from supplier portals or emails—and pushing it directly into your ledger without manual re-entry. For example, it can auto-populate GL codes for material costs versus labor. No disruptive overhauls; we build APIs that sync in real-time, ensuring your month-end reports reflect fab floor realities. Clients typically see full integration in 4-6 weeks, with zero downtime during rollout.
What kind of time savings can a small fab shop expect?
For a shop with 20-50 employees handling custom metalwork, you're looking at 15-25 hours saved weekly on AP tasks alone. Think about it: no more clerks typing in quantities for sheet metal deliveries or chasing approvals during peak production. One client, a bracket manufacturer, went from 8-hour invoice days to 30 minutes of oversight. That time redirects to value-add like optimizing CNC programs. ROI kicks in fast—often 3 months—through reduced errors and faster payments that snag early discounts. We quantify this during discovery, basing it on your volume of invoices, say 100-200 monthly.
Is the system secure for handling sensitive supplier data?
Security is non-negotiable in manufacturing, where invoices might include proprietary designs or pricing. We use enterprise-grade encryption for data at rest and in transit, compliant with standards like GDPR and SOC 2. Access is role-based—foremen see only approvals, finance gets full views. AI processing happens on secure servers, with audit trails for every action, perfect for those ISO 9001 checks on fabricated parts. We've built this for shops dealing with defense contracts, ensuring no leaks. Regular vulnerability scans and updates keep it ironclad, and you own the data—no third-party cloud risks.
How customizable is this for our unique metal fab processes?
It's 100% custom-built, not a one-size-fits-all template. We start by shadowing your workflow—maybe how you bill for plasma-cut signs versus welded frames—and design AI rules around it. For instance, if you track heat-treated alloys separately, the system learns to categorize and approve accordingly. No rigid templates; we code it to your exact needs, like integrating with shop management software for automatic PO generation from inventory dips. This flexibility means it scales as you add lines, say for aluminum fabrication. Post-launch, we iterate based on your feedback, ensuring it feels like an extension of your team.
What support do you provide after implementation?
We're in it for the long haul, not a set-it-and-forget-it deal. After deployment, you get dedicated onboarding sessions for your crew, plus a 90-day optimization period where we monitor performance and tweak—perhaps refining AI accuracy for blurry job site photos. Ongoing, it's a partnership: monthly check-ins, priority bug fixes, and feature adds as your shop evolves, like new material types. No endless subscriptions; support is baked into the build phase, with optional retainers for advanced needs. Clients love this— one fab shop called it 'like having an in-house dev without the payroll hit.'
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.