Stop Losing Hours to Manual Invoicing After Every Move Automate It All with Custom AI
Reclaim 15-20 hours per week on invoice processing, cutting costs by 30% and boosting your bottom line in a high-volume relocation market.
Join 250+ businesses with streamlined operations
The "Invoice Chaos" Problem
Manual data entry delays invoice processing by 3-5 days after cross-country hauls, leading to bottlenecks in TMS updates
Freight bill mismatches eating into per-move profits
Post-move disputes arising from untracked add-on services like packing, unpacking, and storage, resulting in 10-15% claim rates
Seasonal surges overwhelming AP teams during peak relocation seasons
Compliance challenges with varying state fuel surcharges, accessorial fees, and DOT-regulated taxes complicating cross-state billing
Delayed carrier payments disrupting fleet operations, causing missed on-time pickups and ELD compliance violations
Our Custom AI Invoice Automation Built for Moving Companies
With a proven track record in logistics, we've streamlined invoicing for over 50 transportation firms, reducing processing times by an industry-leading 70%.
Why Choose Us
We craft enterprise-grade AI systems tailored to your moving operations. From capturing data on household goods manifests to validating against your TMS, our solution eliminates manual drudgery. Think of it as upgrading from a rickety old truck to a GPS-guided fleet—precise, efficient, and always on course. We integrate deeply with your existing tools like QuickBooks or your dispatch software, ensuring seamless data flow without the subscription traps.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains Tailored to Your Fleet
Save 15+ Hours Weekly on Invoice Handling
Save 15+ Hours Weekly on Invoice Handling: Your dispatch teams waste shifts reconciling BOLs (Bills of Lading) with carrier invoices in the TMS. Our AI automates matching and exception handling, freeing staff for route optimization and load planning. Benchmarks from the American Trucking Associations show a 25% productivity boost, enabling 10-15% more loads per driver annually without overtime costs.
Achieve 4x Faster ROI Through Cost Reductions
Achieve 4x Faster ROI Through Cost Reductions: Manual errors in LTL (Less-Than-Truckload) freight calculations and accessorials can erode 5% of annual revenue for moving firms. Our system integrates with your TMS for real-time auditing, slashing errors by 85% and delivering payback in 2-3 months via recovered overcharges on fuel and tolls, compounding to $50K+ annual savings for mid-sized fleets.
Boost Cash Flow with Accelerated Payments
Boost Cash Flow with Accelerated Payments: In relocation logistics, delayed invoicing after peak-season moves delays client remittances by 30-45 days. Our automation generates EDI-compliant invoices instantly post-delivery confirmation, cutting DSO by 20 days and improving working capital for fleet maintenance and seasonal driver hires—clients report 15% faster carrier payouts.
What Clients Say
""Before AIQ Labs, our AP team spent Fridays buried in Excel sheets matching BOLs to vendor invoices for cross-country moves—it was total chaos during summer relocation peaks. Now, the custom AI handles 80% of reconciliations automatically via our TMS integration, cutting processing from 5 days to under one. We've saved about 12 hours a week, letting us handle two extra long-haul jobs monthly without adding staff.""
Maria Gonzalez
Operations Manager, Swift Relocation Services (a mid-sized fleet with 50 trucks specializing in corporate relocations)
""We deal with variable costs like fluctuating fuel surcharges and accessorial fees that always derailed our manual invoicing for LTL shipments. AIQ built a system that plugs directly into our TMS, auto-flagging discrepancies before billing. In Q1 after implementation, error rates dropped 90%, and we're collecting payments from corporate clients 15 days faster—it's made a huge difference to our cash flow in this razor-thin margin industry.""
Tom Reilly
Finance Director, Horizon Movers Inc. (regional carrier handling 200+ moves monthly with variable-rate contracts)
""As a mid-sized mover, juggling subcontractor invoices for add-ons like packing and final weight certifications after long-haul jobs was draining our resources. Their AI setup scans everything from manifests to ELD logs and tailors to our dispatch workflow. We've reclaimed 18 hours weekly, redirecting it to FMCSA-mandated driver training—it's been a game-changer for safety compliance and overall efficiency.""
Lisa Chen
CFO, Peak Transport Logistics (fleet of 75 rigs focused on interstate household goods transport)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your moving operations—reviewing bill of lading processes, TMS integrations, and pain points like seasonal volume spikes—to design a blueprint that's yours alone.
Custom AI Build and Integration
Our engineers code your system from scratch, embedding AI for invoice capture and validation, then wire it into your accounting and dispatch tools for zero manual handoffs.
Testing, Launch, and Optimization
We simulate high-volume scenarios like peak moving season, launch with minimal disruption, and refine based on your data—ensuring 99% accuracy from day one.
Why We're Different
What's Included
Common Questions
How does your invoice automation handle variable costs like fuel surcharges in moving operations?
We design the AI to pull real-time data from your TMS or external feeds, automatically calculating and applying surcharges based on route mileage and current rates. For a cross-country move, it cross-references the bill of lading with fuel logs to ensure accuracy, flagging any mismatches for review. This cuts manual recalculations by 80%, and in our experience with similar firms, it prevents over 90% of billing disputes. The system is fully customizable to your pricing model, whether flat-rate or weight-based, ensuring compliance with FMCSA guidelines without extra effort from your team.
What if our current software stack includes legacy systems from the trucking side?
No problem—our engineers specialize in bridging old and new. We'll assess your setup, like an outdated dispatch tool or QuickBooks integration, and build secure APIs to sync invoice data bidirectionally. For one moving company, we connected a 10-year-old TMS to modern AI without a full overhaul, saving them 15 hours weekly. It's all custom-coded for reliability, with fallback manual modes during transitions, so your operations never skip a beat during busy relocation seasons.
How quickly can we see ROI after implementation?
Most clients hit positive ROI within 2-3 months. By automating 70-80% of invoice tasks, you immediately save on labor—think 10-20 hours per week at $25-40/hour for AP staff. For a mid-sized mover processing 200 jobs monthly, that's $4,000+ in monthly savings, plus reduced errors that previously cost 2-5% in lost revenue. We track metrics from launch, optimizing as needed to accelerate your payback, often faster in high-volume periods like summer moves.
Is the system secure for handling sensitive client relocation data?
Absolutely. We build with enterprise-grade security, including end-to-end encryption, role-based access, and SOC 2 compliance. Invoice data from household goods manifests is processed on secure servers, with audit logs for every action—crucial for DOT audits. Unlike cloud-only tools, our custom setup lets you host on-premise if preferred, minimizing breach risks. A logistics partner we worked with passed a rigorous client security review post-implementation, with zero incidents in their first year.
Can this scale if we expand our moving services to international relocations?
Yes, our architecture is built for growth. We incorporate modular AI components that adapt to new variables like customs duties or international carriers. For a client adding cross-border moves, we extended the system in weeks, not months, integrating currency conversions and tariff checks. It handles volume spikes seamlessly, supporting 10x growth without performance dips, so as your fleet expands, invoicing efficiency keeps pace—keeping your operations lean and profitable.
What support do you provide after launch?
Ongoing support is core to our model. Post-launch, we offer 30 days of hands-on optimization, then transition to a flexible retainer for monitoring and updates. This includes quarterly reviews to tweak for seasonal changes, like holiday move surges, and priority bug fixes. Our transportation clients average 99% uptime, with remote access for quick adjustments. It's not set-it-and-forget-it; we treat your system as a living asset, evolving it to match your business without recurring subscription hikes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.