Stop Losing Hours to Manual Invoicing After Every Job Automate It All with Custom AI
Plumbing teams waste up to 15 hours weekly on invoice paperwork—our custom systems cut that to zero, delivering 300% faster billing and $50K+ annual savings in admin costs.
Join 250+ businesses with streamlined invoicing
The "Invoice Overload" Problem
Chasing paper invoices from on-site drain cleanings and sewer inspections
Manual entry errors leading to underbilling or disputes after hydro-jetting or rooter services
Delayed payments from forgotten follow-ups on 24/7 emergency pipe repairs
Time lost reconciling fixture replacement costs with field notes from water line excavations at day's end
Struggling to track overtime for after-hours slab leak detections and repairs
Overwhelmed by seasonal spikes in tankless water heater installations without automated workflows
Our Custom AI Invoice Automation for Plumbers
With over a decade building enterprise-grade systems for service pros, we've helped plumbing firms like yours eliminate invoice chaos entirely.
Why Choose Us
We craft tailored AI solutions that integrate directly with your field tools, QuickBooks, and CRM. No more scribbled notes or double-entry. Our systems scan job photos, auto-populate details from service tickets, and generate compliant invoices in seconds. Built for the unpredictability of plumbing—leaky pipes don't wait, neither should your billing. This isn't off-the-shelf software; it's a bespoke engine designed around your routes, crew sizes, and client relationships.
What Makes Us Different:
Unlock Massive Time and Cost Savings
Slash Admin Time by 80%
Slash Admin Time by 80%: Your team spends less time at desks and more on jobs. Imagine techs finishing a full-day route of drain unclogging without post-job paperwork—our AI handles invoicing instantly from job photos and notes, saving 12 hours weekly per admin and letting you book 20% more residential service calls.
Boost Cash Flow with 3x Faster Payments
Boost Cash Flow with 3x Faster Payments: Clients pay quicker when invoices arrive same-day via text after a water heater swap. We've seen plumbing businesses reduce days sales outstanding from 45 to 15 days, unlocking $30K in working capital annually—perfect for stocking up on PEX tubing and fittings without loans during peak install seasons.
Eliminate Errors and Build Client Trust
Eliminate Errors and Build Client Trust: No more billing disputes over misread galvanized pipe lengths or forgotten overtime on backflow preventer installs. Our precise AI ensures accuracy, cutting error rates to under 1%. Repeat business in home services thrives on reliability—this keeps your reputation spotless for ongoing maintenance contracts.
What Clients Say
"Before AIQ, our office manager was buried in paper invoices every Friday after hydro-jetting sewer lines. Now, it's all automatic—we saved 10 hours a week and caught a billing error on a rooter service that would've cost us $2K last quarter. Game-changer for our small crew handling 50+ residential jobs monthly."
Mike Reynolds
Owner, Reynolds Plumbing & Drain Services
"Integrated this with our Housecall Pro setup, and invoicing for emergency water line breaks is instant. Cut our admin costs by half in three months, and clients love the quick emails with attached pipe inspection photos. Wish we'd done this years ago during our busy leak repair seasons."
Sarah Lopez
Operations Manager, Lopez Emergency Plumbing Solutions
"Handled our peak summer season without extra hires for boiler replacements. The AI flagged overtime on a late-night main line repair, ensuring we got paid right for the 4-hour job. ROI was immediate—recouped the setup cost in four months through faster collections on 30+ installs."
Tom Nguyen
General Manager, Nguyen Residential Plumbing Experts
Simple 3-Step Process
Discovery and Mapping
We audit your current invoicing process, from field tickets to payment tracking, identifying bottlenecks like manual part logging after fixture installs.
Custom AI Design
Our engineers build a tailored system integrating your tools—AI scans job details, auto-generates invoices, and routes for approval, all fitted to your plumbing workflows.
Deployment and Training
We roll it out with hands-on training for your team, ensuring seamless use on mobile devices during jobs, plus ongoing tweaks for seasonal demands like winter pipe bursts.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing plumbing management software?
We start by mapping your current setup—whether it's ServiceTitan, Housecall Pro, or even spreadsheets—and build direct, two-way API connections. For a typical plumbing firm, this means job completion in the field app triggers automatic invoice drafting with line items for labor, parts like PVC fittings, and travel time. No data silos; everything flows into one unified system. We've done this for over 50 service businesses, ensuring zero disruption during rollout. Setup takes 2-4 weeks, with full training to get your team up to speed fast.
What kind of time savings can I expect for my plumbing team?
Plumbers often lose 10-15 hours weekly to post-job admin, like typing up drain cleaning details or chasing receipts. Our AI automates 90% of that—scanning photos, pulling costs from your inventory, and emailing invoices same-day. One client, a mid-sized firm, went from 2 days to process billing to under 30 minutes, freeing techs for 5 extra jobs per week. Quantifiable ROI: expect 20-30% productivity boost in the first quarter, translating to thousands in additional revenue without hiring.
Is this system secure for handling client payment data?
Absolutely—security is non-negotiable in home services where you're in clients' homes. We use enterprise-grade encryption, compliant with PCI DSS for payments and GDPR for personal data like addresses. Access is role-based: techs see job summaries, admins handle billing. Regular audits and backups prevent leaks, and we've built similar systems for regulated industries. For plumbers, this means safe storage of sensitive info from leak detections without risking breaches that could damage your reputation.
Can it handle seasonal spikes, like summer AC drain jobs?
Yes, our custom builds scale effortlessly. We design for peaks—processing 200+ invoices daily during busy seasons without lag. AI learns your patterns, auto-prioritizing high-volume jobs like unclogging AC lines. One plumbing partner handled a 300% summer surge, cutting backlog from weeks to hours. It's not rigid; we tweak algorithms based on your historical data, ensuring smooth operations year-round and preventing cash flow crunches during off-seasons.
What's the cost and ROI for a small plumbing business?
For a 5-10 person operation, initial build runs $15K-$25K, depending on integrations. But ROI hits fast: save $40K+ yearly on admin labor alone, plus faster payments add $20K in cash flow. Break-even in 3-6 months. Unlike subscriptions costing $500/month indefinitely, you own this forever—no recurring fees. We've tracked clients averaging 4x return in year one, with plumbing firms specifically gaining from error-free billing on complex jobs like repiping.
Do I need technical staff to maintain it?
No— we handle all maintenance as part of our partnership, with updates pushed seamlessly. Your team just uses it like any app. For plumbers, this means no IT headaches; if a new regulation hits plumbing invoices, we adapt the AI overnight. Post-launch, we provide a simple dashboard for minor tweaks, like adding a new parts category. Over 90% of our clients run it without in-house tech, focusing purely on services while we ensure 99.9% uptime.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.