Stop Losing Hours to Manual Invoicing After Every Roof Job Reclaim Your Time for What Matters: Getting More Roofs Done
Roofers like you waste up to 25 hours per week on paperwork and billing delays, costing your business $15,000 annually in lost productivity. Our custom AI automation turns that chaos into seamless efficiency.
Join 150+ home services businesses with streamlined billing and 40% faster cash flow
The "Billing Bottleneck" Problem
Chasing payments for storm-damaged roof replacements leaves crews idle, with average delays of 45 days tying up $5,000+ per job in receivables
Manual entry of material costs from asphalt shingle supplier receipts, such as Owens Corning bundles at $80 each, eats into profit margins by 5-10% due to entry errors
Inconsistent invoicing for varying roof repairs, from minor shingle patches to full underlayment replacements, frustrates repeat clients and reduces referral rates by 20%
End-of-month reconciliation of job expenses delays your cash flow during peak seasons
Paper trails from site visits, including sketches of flashing installations or labor logs for ridge cap work, get lost, causing disputes over shingle or labor charges averaging $500 per claim
Weather delays from high winds or heavy rain mean rushed billing that misses add-ons like gutter cleaning or fascia board repairs, leading to 15% revenue leakage per job
Our Custom AI-Powered Invoice Automation for Roofers
With over a decade building enterprise-grade systems for trades like yours, we've helped roofing firms cut admin time by 60% while scaling operations.
Why Choose Us
We craft a tailored AI system that integrates directly with your field apps, accounting software, and supplier portals. No more spreadsheets or sticky notes. The AI captures job details from photos of completed roofs, auto-calculates costs for materials like asphalt shingles or underlayment, and generates precise invoices that match your exact pricing tiers. It's built for the unpredictability of roofing—handling variable weather impacts and on-site changes without missing a beat. Your team gets a unified dashboard showing real-time job status and pending payments, ensuring every dollar from a re-roof project flows back to you faster.
What Makes Us Different:
Unlock Time Savings and ROI That Scale Your Roofing Business
Save 20+ Hours Weekly on Billing
Save 20+ Hours Weekly on Billing: Imagine your foremen snapping a photo of a finished shingle install via mobile app, and the invoice drafts itself—complete with labor hours tracked by GPS, material breakdowns for 30-year architectural shingles, and weather-adjusted timelines from integrated forecasts. Roofers report reclaiming 20 hours per week, redirecting focus to bidding more jobs instead of chasing paperwork, resulting in 15% more projects annually without hiring extra admin, based on first-year implementations.
Achieve 3x Faster Cash Flow with 30% Cost Reduction
Achieve 3x Faster Cash Flow with 30% Cost Reduction: Manual invoicing delays payments by 15-30 days, tying up cash needed for tarps, ladders, or emergency shingle stockpiles during rainy seasons. Our system accelerates collections to under 10 days via automated reminders and client portals, boosting ROI by 300% in the first year. One roofer saved $12,000 on reduced errors and overtime for billing rushes after hail season, turning fixed costs into scalable growth for fleet expansions.
Boost Productivity with Error-Free Job Tracking
Boost Productivity with Error-Free Job Tracking: Like a reliable scaffold that never wobbles, our AI ensures every roof repair invoice captures add-ons like metal flashing or ridge venting without oversight, integrating seamlessly with supplier APIs for real-time felt or membrane costs. Teams gain 40% more productivity in the field, focusing on client relationships rather than reconciling mismatched supplier invoices for roofing felt during peak summer installs.
What Clients Say
"Before AIQ Labs, we'd spend Fridays reconciling invoices for 10-15 asphalt shingle roof jobs, often missing small charges like ridge vents or ice dam protection at $200 each. Now, it's fully automated with photo uploads from the job site—saved us about 15 hours a week, and our cash flow improved enough to buy a new Ford F-550 truck last quarter for hauling materials."
Mike Harlan
Owner, Harlan Roofing Co.
"Dealing with hail damage season in the Midwest meant chaos in billing; estimates for shingle replacements didn't match final costs half the time due to overlooked underlayment upgrades. Their custom setup pulls data straight from our site logs, material scanners, and QuickBooks—cut disputes by 80% over six months, and we're closing payments twice as fast now, freeing up capital for winter prep supplies."
Sarah Kline
Operations Manager, Summit Roof Pros
"I was skeptical about AI for something as hands-on as roofing, but this system handles variable pricing for asphalt vs. concrete tile jobs perfectly, auto-adjusting for slope factors and labor multipliers. Reduced our admin staff's workload from 25 to under 10 hours weekly within three months, letting us bid on bigger commercial re-roofs with skylight integrations worth $50K+ each."
Tom Reyes
President, Apex Roofing Services
Simple 3-Step Process
Discovery and Mapping
We dive into your roofing operations—reviewing job flows from site assessments to final walkthroughs. This ensures the AI aligns perfectly with your crew's realities, like tracking overtime for steep-pitch installs.
Custom Build and Integration
Our engineers construct the AI from scratch, linking it to your tools for seamless data flow. Test it on sample jobs, like a full re-roof invoice, to confirm accuracy before going live.
Deployment and Optimization
Roll it out with training for your team, then monitor and tweak based on real usage—ensuring it adapts to seasonal surges in gutter or flat-roof work for ongoing efficiency.
Why We're Different
What's Included
Common Questions
How does this invoice automation handle variable costs in roofing jobs?
Our AI is trained on your historical data to account for fluctuations, like sudden spikes in shingle prices due to supply chain issues or add-ons for ventilation during a re-roof. It pulls real-time supplier data and job-site inputs to generate accurate totals, reducing manual adjustments by 90%. For instance, if a storm job requires extra tarping, the system auto-includes it without rework. We've seen roofers cut billing errors from 15% to under 2%, ensuring payments match the exact scope and keeping client relationships solid in this trust-driven industry.
Will this integrate with my existing roofing software like Jobber or Housecall Pro?
Absolutely. We specialize in deep, two-way integrations that sync job details, crew timesheets, and material logs directly into your preferred platform. Unlike superficial connections that break during peak seasons, our custom APIs ensure seamless data flow—pulling a completed roof's specs to auto-draft invoices in QuickBooks or your CRM. This eliminates double-entry, which roofers tell us wastes 10-15 hours weekly. Setup takes 2-4 weeks, with full testing to handle roofing-specific quirks like phased billing for large commercial projects.
What kind of time savings can a small roofing crew expect?
For a team of 5-10 handling 20 jobs monthly, expect to save 15-25 hours per week on invoicing alone. That's time your foreman isn't stuck in the office reconciling receipts from a day's installs but out bidding the next shingle replacement. Benchmarks from our clients show a 50% drop in admin overhead, translating to $8,000-$12,000 annual savings for mid-sized firms. The AI handles everything from capturing site photos to final payment tracking, freeing you to focus on client follow-ups and repeat business in this relationship-heavy field.
Is the system secure for handling client payment details on job sites?
Security is non-negotiable in home services, where you're trusted with homes and finances. We use enterprise-grade encryption, compliant with standards like SOC 2, to protect sensitive data from roof photos to payment info. Access is role-based—crews see job summaries, while admins handle billing—preventing leaks common in shared spreadsheets. Regular audits and backups ensure uptime even during remote site work. Roofers we've partnered with report zero breaches, giving peace of mind when invoicing high-value insurance jobs.
How much does custom invoice automation cost for roofers?
Pricing starts at $5,000 for a basic build, scaling to $15,000+ for full integrations with advanced features like predictive cash flow for seasonal work. This is a one-time investment for a system you own, versus ongoing subscriptions that add up to $2,000 yearly elsewhere. ROI hits within 3-6 months through time savings and faster payments—our clients recoup costs via 20% quicker collections on average. We offer a free audit to tailor a quote to your operation size, from solo repair specialists to full crews tackling commercial flat roofs.
Can this AI adapt if we expand into related services like siding or gutters?
Yes, our architecture is designed for growth in the home services space. As you add siding jobs alongside roofing, the AI scales by incorporating new pricing models and material tracking—seamlessly updating invoices without rebuilds. We've helped roofers evolve into full exterior contractors, maintaining 95% accuracy across services. It learns from your data over time, so expanding to gutters means automatic inclusion of labor variances for multi-trade projects, keeping your workflows efficient as business grows.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.