Stop Losing Hours to Manual Freight Invoice Processing Automate Your Invoicing for 25+ Hours Saved Weekly
In the fast-paced world of transportation and logistics, manual invoice handling drains your team's focus from core operations. Our custom AI solution captures, verifies, and processes invoices from carriers, shippers, and vendors in minutes—not days—delivering $150K+ annual ROI through reduced errors and accelerated cash flow.
Join 250+ logistics firms with streamlined operations
The "Freight Billing" Problem
Disputed carrier invoices due to manual data mismatches between BOLs and rate confirmations
Delayed payments from shippers bogging down cash flow
Error-prone entry of multi-line freight bills eating team hours
Compliance headaches with varying EDI 210 invoice formats from carriers
Siloed TMS and ERP systems causing reconciliation nightmares across multi-depot freight operations
Overlooked accessorial charges like demurrage and detention inflating operational costs in LTL shipments
Enterprise-Grade AI Built for Your Logistics Workflow
With over a decade architecting solutions for 100+ transportation firms, we've streamlined billing for everything from LTL carriers to global supply chains.
Why Choose Us
We don't slap on generic tools. Instead, AIQ Labs engineers a bespoke invoice automation system tailored to your exact operations—integrating with TMS platforms like Oracle or SAP, handling diverse freight documents, and enforcing your compliance rules. This isn't off-the-shelf software. It's a production-ready asset you own, designed to eliminate manual bottlenecks and drive efficiency. Picture your AP team freed from spreadsheets, focusing on route optimization while AI handles the rest with 99% accuracy.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Slash Processing Time by 70%
Slash Processing Time by 70%: Logistics teams waste 30+ hours weekly reconciling multi-line freight invoices against PODs. Our AI automates OCR capture from scanned bills and validates against TMS data, saving you 25 hours per week—that's a productivity boost equivalent to hiring an extra clerk without the payroll hit. Industry benchmarks from Armstrong & Associates show this translates to $75K annual savings for mid-sized fleets handling 1,000+ loads monthly.
Accelerate Cash Flow with Faster Approvals
Accelerate Cash Flow with Faster Approvals: Manual reviews delay carrier payments by weeks, tying up capital in transit for fuel and maintenance. Our system routes invoices for instant approvals via mobile alerts integrated with fleet management apps, cutting cycles from 45 to 15 days. For a $10M revenue logistics firm processing 500 loads quarterly, this means $200K in freed liquidity yearly, per Gartner logistics ROI studies—fueling growth without new financing.
Reduce Errors and Disputes by 90%
Reduce Errors and Disputes by 90%: Freight billing errors, including mismatched accessorials, cost the industry $15B annually in disputes per ATRI reports. Our AI cross-verifies against load manifests, contracts, and GPS-tracked routes, flagging discrepancies before they escalate. Clients report fewer carrier arguments and smoother vendor relations, with one LTL fleet seeing dispute resolution time drop from 10 days to under 2—directly boosting operational efficiency and reducing detention fees.
What Clients Say
"Before AIQ, our team spent Fridays buried in Excel sorting carrier invoices from EDI feeds—led to a missed payment on a cross-dock load that cost us $5K in late fees last quarter. Now, the system pulls data straight from emails and matches it to our TMS like McLeod. We've saved about 20 hours a week, and our controller says close is down from 5 days to just one, letting us focus on route optimization."
Mike Rivera
Operations Director, Midwest Freight Solutions
"As a regional trucking company, we deal with 500+ invoices monthly from varying formats, including fuel surcharges and lumper fees that never matched manually. AIQ built something that integrates with QuickBooks and flags issues automatically against our rate sheets. In three months, errors dropped 85%, and we're processing payments twice as fast—huge for keeping drivers paid on time and avoiding idle truck downtime."
Sarah Chen
AP Manager, Pacific Haul Logistics
"Scaling our LTL operations meant more invoices from 50+ carriers, more chaos in multi-stop billing. Their AI setup learned our vendor patterns from historical POD data and now handles approvals across our three depots without a hitch via centralized dashboard. Last year, we avoided $12K in overpayments on accessorials thanks to the auto-reconciliation. It's like having an extra accountant who never sleeps, especially during peak holiday volumes."
Tom Blackwell
CFO, Eastern Routes Carriers
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice workflows, from carrier submissions to payment posting, identifying bottlenecks unique to your transportation setup—like EDI feeds or multi-stop billing.
Custom AI Build and Integration
Our engineers craft your tailored system, training AI on your historical data for precise extraction, then integrate deeply with tools like your TMS and ERP for seamless data flow.
Testing, Launch, and Optimization
We run pilots with real invoices, refine for 99% accuracy, then deploy with training. Post-launch, we monitor and tweak to ensure ongoing efficiency gains as your operations evolve.
Why We're Different
What's Included
Common Questions
How does your invoice automation handle varying freight invoice formats?
In transportation, invoices come in all shapes—PDFs from small carriers, EDI from majors, even emails with attachments. Our custom AI is trained on your specific document types, using advanced OCR and pattern recognition to extract key details like rates, weights, and commodities with 99% accuracy. We map these to your internal formats, flagging anomalies for review. For a mid-sized logistics firm, this cut manual verification by 80%, per our deployment data. Unlike generic tools, it's built to your workflow, integrating seamlessly with systems like McLeod or TMW.
What kind of ROI can a logistics company expect from this?
Expect a rapid payback: most clients see 3-6 month ROI through time savings and error reduction. For a $20M revenue fleet processing 1,000 invoices monthly, that's 25 hours saved weekly at $50/hour labor—$65K yearly. Add faster cash flow from 30-day cycle cuts, unlocking $100K+ in working capital. Industry benchmarks from Deloitte show logistics AP automation yields 35-50% cost drops. We tailor projections during consultation, basing them on your volumes and current pain points.
Is this solution secure for sensitive logistics data?
Absolutely—security is paramount in transportation, with risks from carrier disputes to regulatory compliance. We use enterprise-grade encryption (AES-256) for data at rest and in transit, plus role-based access matching your org structure. The system logs all actions for audits, adhering to standards like SOC 2 and supporting DOT requirements. No data leaves your controlled environment; it's hosted on your choice of secure cloud like AWS. Clients in cross-border shipping praise this for peace of mind during expansions.
How long does implementation take for our team?
We keep it efficient: discovery takes 1-2 weeks, building and integration 4-6 weeks, with a pilot in week 8. Total rollout: 2-3 months for most SMB logistics ops. This includes training for your AP and dispatch teams, minimizing disruption during peak seasons. Post-launch, we provide 30 days of hands-on support. One carrier went live in 45 days, processing their first automated batch without issues, freeing staff for holiday surges.
Can it integrate with our existing TMS or accounting software?
Yes, deep integration is our specialty. We connect bidirectionally with popular TMS like Oracle Transportation or SAP TM, pulling shipment data to auto-match invoices. For accounting, it syncs with QuickBooks, Xero, or NetSuite, posting entries directly. This eliminates double-entry errors common in logistics. Our API expertise handles custom fields, like fuel surcharges. A recent project with a trucking firm integrated with Epicor in under a month, streamlining end-to-end from load to ledger.
What if our invoice volumes fluctuate seasonally?
Logistics is all about variability—holiday peaks or off-season lulls. Our scalable architecture auto-adjusts, handling spikes up to 5x volume without performance dips, thanks to cloud-optimized design. AI learns from patterns, prioritizing high-value invoices during rushes. For a seasonal hauler, this meant no overtime hires last peak, saving $20K. We include monitoring to predict and prepare, ensuring reliability year-round.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.