Stop Losing Hours Chasing Invoices After Every Window Job Automate Billing to Reclaim 15+ Hours Weekly
Window installation crews wrap up a full-day install only to face hours of manual invoicing back at the shop. Our custom AI solution eliminates that drudgery, delivering enterprise-grade invoice automation that integrates with your field apps and accounting software, slashing processing time by 70% and boosting cash flow for faster material reorders.
Join 250+ businesses with streamlined billing and faster payments
The "Field-to-Bill" Delay Problem
Manual data entry from job site notes leads to errors in window measurements (e.g., mistaking 36x48 inch dimensions for 36x54) and pricing discrepancies on custom glass types
Invoicing delays after multi-day installs cause cash flow crunches for buying glass and frames, especially during peak replacement seasons when lead times for tempered safety glass stretch to 4-6 weeks
Tracking client approvals for custom window upgrades, like low-E coatings or argon-filled panes, eats into time for pursuing new leads on energy-efficient retrofits
Scattered paperwork from install crews results in lost add-ons like UV-blocking tinting or weatherproof seals on sliding patio doors
End-of-month billing rushes overload admins, delaying payroll for field technicians who handle 20-30 window replacements weekly
Inconsistent invoicing for warranty repairs on fogged double-pane units frustrates repeat customers seeking quick fixes in the home services maintenance cycle
Our Proven Approach: Custom AI Invoice Automation Built for Window Installers
With over a decade of experience optimizing workflows for home services firms, we've helped 150+ installation companies achieve industry-leading efficiency gains.
Why Choose Us
Like a master glazier who measures twice to cut once, we craft your invoice automation system to fit your exact operations. No off-the-shelf templates. We start by mapping your workflow—from field techs logging window specs via mobile to instant invoice generation tied to your QuickBooks or Xero. AI intelligently pulls data from photos of installs, calculates custom pricing for energy-efficient panes, and routes approvals through your chain of command. This isn't just software; it's a tailored engine that turns chaotic post-job paperwork into a seamless, error-free process, proven to deliver ROI in under 90 days.
What Makes Us Different:
Unlock Time and Cost Savings Tailored to Your Installations
Reclaim 15-20 Hours Per Week on Billing
Reclaim 15-20 Hours Per Week on Billing: Your office team spends less time reconciling install sheets with invoices for multi-pane configurations, freeing them to coordinate more jobs like bay window retrofits. Industry benchmarks show home services firms save <span class="gradient">$12,000 annually</span> in labor costs alone, with productivity soaring as admins shift to client follow-ups for repeat window upgrades, often capturing 10-15% more upsell revenue.
Achieve 3x Faster Payments and 25% ROI in Year One
Achieve 3x Faster Payments and 25% ROI in Year One: Invoices go out same-day after installs, reducing days sales outstanding from 45 to 15 for projects involving custom aluminum frames. For window companies, this means quicker cash for stocking high-demand vinyl frames during peak seasons like spring home renos, with our clients reporting <span class="gradient">proven track record</span> of 25% ROI through error-free billing and upsell captures on features like impact-resistant glass.
Boost Efficiency with Zero Manual Errors
Boost Efficiency with Zero Manual Errors: AI automates everything from capturing add-on fees for storm-resistant laminated glass to generating compliant invoices for commercial storefront installs. This eliminates the 15% error rate common in manual home services billing—such as misbilling for grid patterns or spacer bars—ensuring every job's revenue is captured accurately and clients pay on time without disputes over energy ratings.
What Clients Say
""Before AIQ Labs, our billing took two full days after a busy install week on 50+ residential replacements, and we'd miss charges for custom divided-lite frames half the time. Now, invoices draft automatically from the job site via mobile uploads, and we've cut our processing to under an hour. Payments come in 20 days faster, which helped us expand to two new crews last quarter for handling more hurricane-rated installs.""
Mike Reynolds
Operations Manager, ClearView Windows & Doors Inc.
""We were drowning in paperwork for residential window replacements—notes from techs on argon gas fills never matched the final bill for double-hung units. Their custom system pulls data straight from our field app, flags any discrepancies in measurements, and even suggests upsells based on install types like adding solar screens. Saved us about 12 hours a week, and our error rate dropped to zero in the first month, boosting our net revenue by 18%.""
Sarah Patel
Owner, Precision Glass & Window Installations LLC
""As a smaller outfit, we couldn't afford billing mistakes on big commercial jobs like 20-foot curtain wall systems. AIQ built us an automation that integrates with our scheduling software, handling approvals for energy-efficient upgrades such as triple-pane IGUs seamlessly. It's like having an extra admin without the payroll hit—our cash flow improved by 30% in six months, allowing us to bid on more high-rise retrofit projects.""
Tom Herrera
CFO, Elite Window Solutions Commercial Division
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily operations, from job site logging to client handoffs, to design a system that mirrors your unique window installation process—no assumptions, just precise tailoring.
Custom AI Build and Integration
Our engineers construct your automation using advanced frameworks, linking it to your existing tools for seamless data flow and testing every scenario, like multi-pane installs or warranty claims.
Deployment, Training, and Optimization
We roll out the system with hands-on training for your team, then monitor performance to refine it, ensuring ongoing efficiency gains as your business scales with more window projects.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for different window types?
Our system uses AI to analyze your pricing rules upfront, then applies them dynamically based on job details logged by your installers. For instance, it differentiates between standard vinyl replacements and premium fiberglass frames, pulling from your catalog to generate accurate line items. We've customized this for over 100 window firms, reducing pricing disputes by 90%. Integration with your supplier feeds ensures real-time updates, so if material costs fluctuate, invoices reflect it instantly—saving you from manual recalculations that eat into post-install time.
What if our field teams aren't tech-savvy?
We design the mobile interface to be intuitive, like snapping a photo of the installed window and adding a quick voice note— no complex forms required. Training takes just one session, focusing on your daily routines. One client, a 20-person crew, went live in a week with zero pushback; their techs now log jobs 50% faster. Post-launch, we provide cheat sheets and a help bot tailored to window-specific terms, ensuring even seasonal hires adapt quickly without disrupting your client-relationship focus.
Can it integrate with our existing scheduling software?
Absolutely. We specialize in two-way API connections to tools like Jobber or Housecall Pro, syncing install completion data directly into invoice drafts. For window companies, this means automatic population of details like pane counts and site addresses, cutting entry time from 30 minutes to seconds. Our builds have handled everything from basic calendars to full CRM suites, with 99% uptime in live environments. If your setup is unique, we map it during discovery to avoid any data silos.
What's the typical ROI timeline for this service?
Most clients see positive ROI within 60-90 days, with full payback in six months. For a mid-sized window installer processing 50 jobs monthly, that's <span class="gradient">$15,000 saved yearly</span> on admin labor alone, plus faster payments accelerating cash flow for inventory. We base projections on your specifics during consultation, using benchmarks from similar firms where billing efficiency jumped 65%. Long-term, it scales with your growth, compounding savings as job volume increases without added headcount.
How secure is the data in this custom system?
Security is enterprise-grade from the ground up, with encryption for all job data, role-based access (e.g., techs see only their installs), and compliance with standards like GDPR for client info. We've audited systems for home services handling sensitive residential details, preventing breaches that could erode trust. Features include audit logs for every invoice change and automatic backups. Unlike cloud-only tools, your owned system lets you control data residency, giving peace of mind during high-stakes commercial window projects.
Do you offer support after implementation?
Yes, our partnership includes 12 months of priority support, with a dedicated engineer for tweaks like adding new window product lines. We monitor performance remotely and schedule bi-monthly check-ins to optimize based on your usage— one client refined their add-on capture this way, boosting revenue 18%. Beyond that, affordable maintenance ensures it evolves with your business, like integrating new regulations for energy-efficient installs, without the hassle of managing it in-house.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.