Stop Losing Hours to Manual Invoicing After Every Job Automate It All with Custom AI
Cleaning teams waste 15-20 hours weekly on paperwork, pulling focus from client homes. Our solutions deliver up to 80% time savings, boosting ROI through streamlined billing that fits your route schedules and repeat visits.
Join 250+ businesses with automated invoicing that cuts admin time in half
The "Billing Bottleneck" Problem
Chasing crumpled paper receipts from on-site house cleaners after each residential visit, often leading to lost add-on details like stain removal fees
Manual entry of variable charges, such as premium rates for deep cleans, window treatments, or upholstery add-ons, into QuickBooks or similar accounting software
Delayed invoicing for recurring residential clients, risking payment lags at month-end
Disputes with homeowners over untracked extras like carpet shampooing or grout cleaning, eroding trust and triggering negative reviews on platforms like Yelp
Overloaded office staff juggling invoice reconciliation while coordinating next-day cleaning routes across suburban neighborhoods using GPS dispatch apps
Inconsistent billing for seasonal deep cleans, like spring post-winter refreshes, leading to cash flow squeezes during slower summer months for residential providers
Tailored AI Invoice Automation Built for Your Cleaning Operations
With over a decade in service industry integrations, we've streamlined billing for 150+ home service firms, including leading cleaning networks.
Why Choose Us
Like a precise vacuum that sucks up dust without missing spots, our custom AI system captures every detail from your cleaning jobs instantly. We design it to mirror your workflows—scanning mobile app notes from technicians, auto-calculating add-ons like eco-friendly supplies, and syncing directly to your accounting tools. No more sifting through crumpled timesheets or arguing over forgotten tasks. This enterprise-grade solution ensures every invoice reflects the spotless service your clients expect, all while slashing manual hours and errors.
What Makes Us Different:
Unlock Efficiency and Revenue Growth
Slash Weekly Admin Time by 15 Hours
Slash Weekly Admin Time by 15 Hours: Your team spends less time buried in desk work and more on high-value door-to-door client visits. Industry benchmarks from the International Sanitary Supply Association show cleaning services achieve 75% faster billing cycles, freeing supervisors for targeted homeowner outreach and GPS-optimized route planning—directly translating to 20% more recurring residential jobs booked annually.
Boost ROI with 4x Faster Payments
Boost ROI with 4x Faster Payments: Automated SMS reminders for repeat residential clients cut days sales outstanding from 45 to 12 days. Cleaning businesses report 30% cash flow improvements, enabling reinvestment in eco-friendly supplies or additional field technicians without the drag of manual check-chasing at month-end.
Eliminate Errors, Build Client Loyalty
Eliminate Errors, Build Client Loyalty: AI verifies charges against digital job logs from cleaning apps, reducing disputes by 90%. Homeowners receive accurate, branded invoices detailing services like base room cleans plus add-ons, matching their spotless results and fostering referrals in a relationship-driven industry where trust drives 60% of repeat business from satisfied neighbors.
What Clients Say
"Before AIQ, our invoicing was a nightmare—techs scribbling notes on damp paper after scrubbing bathroom tiles in a 12-unit apartment complex, and me fixing errors late into the night. Now, it auto-pulls details from our mobile app for each unit's deep clean, and we've cut billing time from 4 hours to 30 minutes per day. Payments arrive 10 days faster on average, and clients rave about the transparent breakdowns."
Maria Gonzalez
Operations Manager, Sparkle Clean Residential Services
"We handle 50+ residential deep cleans weekly across family homes, and manual invoices meant constant calls about forgotten add-ons like oven detailing or pet hair removal. After implementing their system, errors dropped to zero in the first month, and we're saving about 12 hours a week on admin. It's like having an extra field coordinator who never forgets a detail during peak seasons."
James Patel
Owner, FreshStart Home Cleaning Solutions
"Seasonal spikes in holiday home preps used to bury us in paperwork for 200+ jobs, with invoices lagging behind route completions. Their custom AI now generates invoices directly from our GPS route logs, and we've seen a 25% uptick in on-time payments since Q4 last year. No more chasing checks while dispatching crews for New Year's deep cleans."
Lisa Chen
Billing Coordinator, Elite Home Shine Pros
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current cleaning operations, from job dispatch to client sign-off, identifying exact pain points like post-job billing delays. This ensures our AI aligns perfectly with your daily routes and service variations.
Custom AI Design and Build
Our engineers craft a bespoke system using advanced frameworks to automate invoice creation, integrating with your mobile tools for real-time data capture. We test rigorously to handle unique scenarios, like variable pricing for pet hair removal.
Deployment and Optimization
We roll out the solution with hands-on training for your team, then monitor performance for the first month, tweaking for peak efficiency. Expect full ROI within 60 days as invoices flow seamlessly into your accounting.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing for different cleaning services?
Our system uses AI to apply custom rules based on your predefined packages—think standard weekly tidies versus one-off deep cleans for move-outs. It pulls data from your job logs, calculates add-ons like steam cleaning automatically, and generates accurate invoices without manual input. For a typical cleaning business, this means no more underbilling for extras, with benchmarks showing 25% revenue uplift from captured details. We tailor it during discovery to match your exact service menu, ensuring every charge aligns with client expectations and your profitability margins.
What if our team is mostly in the field and not tech-savvy?
We design for mobile-first use, with simple apps that let cleaners snap photos or tap notes on-site—no desks required. Training is hands-on, just 2 hours to get everyone up to speed, focusing on familiar actions like ending a job timer. Cleaning services like yours see 90% adoption rates because it reduces their paperwork burden, not adds to it. Post-launch, we provide ongoing support to refine based on feedback, ensuring even part-time techs contribute seamlessly to faster invoicing.
How secure is the data from client homes and payments?
Security is paramount in home services, where trust is everything. We use enterprise-grade encryption for all data in transit and at rest, compliant with standards like GDPR for client privacy. Invoices include only necessary details, anonymizing sensitive info like home addresses during processing. Our track record includes zero breaches across 150+ deployments, with built-in audit trails for every change. This protects your reputation while automating, giving peace of mind as payments flow securely into your accounts.
Can it integrate with our existing accounting software?
Absolutely—our deep API integrations connect smoothly with tools like QuickBooks, Xero, or FreshBooks, common in cleaning operations. We map your workflows to auto-populate invoices, approvals, and payments, eliminating double-entry that wastes 10 hours weekly. For instance, job completion triggers instant syncing, cutting month-end closes from days to hours. If you use niche service apps, we customize the links, ensuring a unified system without the fragility of superficial connections.
What's the timeline and cost for implementation?
Most cleaning businesses go live in 4-6 weeks, starting with a free consultation to scope your needs. We build iteratively: week 1 for mapping, weeks 2-4 for development and testing, then deployment. Costs are project-based, not subscription, averaging $15K-$25K for full automation—ROI hits in 3 months via 15+ hours saved weekly at $30/hour labor rates. Unlike ongoing fees elsewhere, you own it outright, with maintenance optional at 10% annually. This custom approach avoids the hidden costs of mismatched templates.
Will this work for small cleaning teams with just 5-10 jobs a day?
Yes, we specialize in SMBs like yours, scaling from small residential crews to larger ops. The AI handles low volumes efficiently, auto-generating invoices for a single home clean as flawlessly as a full office building. Early adopters with 8-person teams report 40% admin reduction, allowing focus on client relationships that drive referrals. We customize to your size, avoiding overkill features, so even solo operators see quick wins in time and accuracy without complexity.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.