Stop Losing Hours Chasing Invoices on Job Sites Reclaim 15+ Hours Weekly with AI-Powered Automation
General contractors waste 20-30 hours per week on manual invoicing, delaying payments and straining cash flow. Our custom solutions deliver 300% faster processing and $50K+ annual savings by eliminating errors in material billing and change orders.
Join 250+ businesses with streamlined invoicing and boosted profitability
The "Invoice Chaos" Problem
Manual Entry Errors from Scribbled Job Site Notes on Plumbing or Electrical Layouts
Delayed Change Order Billing for On-Site Adjustments in Kitchen Remodels or Roof Repairs
Paper Invoices Lost in Transit from Remote HVAC Installation Sites
Vendor Invoice Disputes Over Material Deliveries for Drywall or Flooring Supplies
End-of-Month Rush Compiling Subcontractor Receipts for Framing or Painting Crews
Client Relationship Strain from Slow Invoice Follow-Ups on Bathroom Renovation Projects
Our Custom AI Invoice Automation – Built for Your Contracting Workflow
With over a decade of experience optimizing operations for home services firms, we've helped contractors like you eliminate billing bottlenecks through enterprise-grade, tailored systems.
Why Choose Us
Imagine your invoicing process as a well-oiled construction site: everything flows without delays or rework. At AIQ Labs, we design bespoke AI solutions that integrate seamlessly with your field management tools, QuickBooks, or CRM. No more piecing together generic software. We capture data from photos of job site receipts, automate change order approvals, and sync payments in real-time. This isn't off-the-shelf; it's engineered to match your exact workflow, reducing manual tasks by 80% and ensuring compliance with construction-specific regulations.
What Makes Us Different:
Quantifiable Gains for Your Contracting Business
Slash Time on Administrative Drudgery
Slash Time on Administrative Drudgery: Reclaim up to 15 hours weekly that your foremen and admins spend reconciling subcontractor invoices for electrical or plumbing jobs. Our system automates the grunt work by scanning job site photos of wiring diagrams or pipe fittings, letting your team focus on securing the next kitchen remodel bid or supervising drywall installation crews. Industry benchmarks from the National Association of Home Builders show contractors gain 25% more productivity, directly translating to faster project turnarounds on residential builds.
Boost ROI Through Faster Cash Flow
Boost ROI Through Faster Cash Flow: Accelerate payments by 40%, reducing days sales outstanding from 45 to under 20 for roofing or siding projects. For a mid-sized contractor handling $5M in annual residential renovations, this means $100K+ in freed-up capital for sourcing lumber or hiring additional tilers. No more waiting on disputed change orders for unexpected foundation repairs – AI flags issues instantly by cross-referencing field notes with material manifests, ensuring accurate, timely billing within 48 hours.
Minimize Errors and Compliance Risks
Minimize Errors and Compliance Risks: Cut billing disputes by 90%, avoiding costly rework on jobs like kitchen remodels where cabinetry or countertop material costs fluctuate due to supply chain delays. Our custom AI verifies line items against purchase orders for fixtures and appliances, maintaining strong client relationships in this trust-driven industry. Expect a 15% reduction in overhead costs from fewer audits and revisions, especially for permitting-heavy bathroom overhauls.
What Clients Say
"Before AIQ, our team was buried under stacks of electrician and plumber subcontractor receipts every month-end, delaying project closes by a full week on our custom home builds. Now, invoices auto-populate from job site photos of conduit runs and fixture installs, and we've shaved 12 hours off our billing cycle. Cash flow improved immediately – we even took on two extra luxury kitchen remodels last quarter without adding staff."
Mike Reynolds
Operations Manager, Apex Home Builders LLC
"Dealing with change orders on asphalt shingle roofing jobs was a nightmare; homeowners always questioned the extras for underlayment or flashing additions. Their AI system tracks everything in real-time via mobile uploads from the crew and generates crystal-clear invoices with before-and-after photos. We got paid 18 days faster on average, which helped us bid more aggressively on multi-family siding contracts."
Sarah Patel
Owner, Summit Roofing & Exteriors
"I was skeptical about custom AI, but after a two-week implementation on our flooring division, our error rate on material billing for hardwood and tile deliveries dropped from 15% to under 2%. It's integrated perfectly with our field app for capturing square footage measurements on-site, saving my admin about 10 hours a week during peak renovation season. Honestly, it's like having an extra bookkeeper who never sleeps."
Tom Garcia
CFO, Elite Home Renovations Group
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current invoicing pains – from job site data capture to client approvals – and map a custom blueprint tailored to your contracting operations.
AI System Design and Build
Our engineers construct your dedicated automation engine, integrating with tools like Procore or your accounting software, with rigorous testing for construction-specific scenarios.
Deployment and Optimization
We roll out the system with hands-on training for your team, then monitor and refine it over the first month to ensure seamless efficiency gains.
Why We're Different
What's Included
Common Questions
How does your invoice automation handle variable costs in home services projects?
In contracting, costs fluctuate with material prices and site changes, so our AI analyzes historical data from your past jobs to flag anomalies in real-time. For instance, if lumber prices spike on a framing project, it auto-adjusts line items and routes for approval. This custom model learns your workflows, reducing manual reviews by 70%. We've seen contractors avoid $10K+ in overbilling disputes annually. Integration with your inventory tools ensures accuracy, all while maintaining audit trails for compliance.
What makes this different from off-the-shelf invoicing apps for contractors?
Generic apps like Buildertrend or generic QuickBooks add-ons force your unique processes into rigid templates, leading to constant workarounds. We build a tailored system that mirrors your exact flow – say, automating approvals only after foreman sign-off on electrical installs. No subscription traps; you own it. Our clients report 40% faster processing versus cookie-cutter tools, with zero integration headaches. It's enterprise-grade for SMBs, scaling from solo remodels to multi-crew operations without extra costs.
How quickly can we see ROI after implementation?
Most general contractors notice immediate wins: invoice processing drops from 5 hours to 30 minutes per job within the first week. Full ROI hits in 2-3 months, with 15-20 hours saved weekly translating to $15K-$30K annual labor savings for a 10-person crew. Cash flow accelerates as payments arrive 25% faster, funding new equipment or bids. We track metrics like AR aging from day one, adjusting the system to maximize your gains. One client recouped our fee in under 60 days through reduced errors on kitchen reno projects.
Is the system secure for sensitive contractor financial data?
Absolutely – we prioritize security with end-to-end encryption, role-based access (e.g., foremen see only job-specific invoices), and compliance with standards like SOC 2 and construction-specific regs for payment apps. Data stays in your owned system, not cloud rentals prone to breaches. For home services, where client contracts involve personal details, our AI anonymizes sensitive info during processing. Regular audits and backups ensure 100% uptime, protecting against site disruptions or cyber threats common in field-based ops.
Can it integrate with our existing project management tools?
Yes, we specialize in deep, two-way integrations with tools like Procore, Jobber, or Housecall Pro, pulling data from job logs to auto-generate invoices. No superficial connections that break during updates. For example, completed tasks in a bathroom remodel trigger billing, with AI verifying hours against timesheets. This creates a unified workflow, eliminating double-entry that wastes 10+ hours weekly. Our engineers test every link, ensuring scalability as your business grows to handle larger commercial contracts.
What support do you provide after the system is built?
Post-deployment, we offer 30 days of hands-on optimization, training your team via quick sessions on mobile invoicing during site visits. Then, unlimited email support and quarterly reviews to tweak for evolving needs, like new supplier integrations. Unlike subscription models with hidden fees, this is included, helping contractors adapt to seasonal rushes without downtime. Our clients, like roofing firms, appreciate proactive updates that keep efficiency high year-round.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.