Stop Wasting Hours Chasing Supplier Invoices Automate Your AP Chaos
Imagine reclaiming 15-20 hours per week from manual invoice wrangling, slashing your processing costs by 40%, and boosting your operational efficiency so you can focus on scaling your ghost kitchen empire.
Join 200+ food service businesses with streamlined operations and real ROI
The "Invoice Overload" Problem
Endless Manual Data Entry from Supplier Deliveries of Fresh Produce and Bulk Proteins
Delayed Approvals During Busy Kitchen Shifts
Invoice Mismatches with Variable Ingredient Costs Like Seasonal Seafood and Organic Herbs
Cash Flow Strains from Late Supplier Payments
Error-Prone Tracking of Multi-Platform Orders from Uber Eats, DoorDash, and In-House POS
Overwhelming Volume During Menu Change Seasons for Limited-Time Offers and Holiday Specials
Our Custom AI Invoice Automation Built Just for Ghost Kitchens
With years of experience optimizing food service operations, we've helped ghost kitchens like yours turn invoice headaches into seamless efficiency.
Why Choose Us
Let's be honest, running a ghost kitchen means juggling deliveries from multiple suppliers while your team is slammed with orders from Uber Eats, DoorDash, and beyond. Here's the thing: our AI-powered invoice automation is custom-built to fit your exact workflow. We integrate directly with your POS systems and accounting tools, using AI to scan, extract, and verify data from those crumpled delivery receipts or emailed PDFs. No more typing in produce quantities or cross-checking spice prices. You're probably thinking, 'Will this handle our variable costs?' Absolutely—it learns your supplier patterns and flags discrepancies before they hit your books. We design it from the ground up, so it's yours to own, not some rented template that breaks during rush hour.
What Makes Us Different:
Unlock Massive Time and Cost Savings Tailored to Your Ghost Kitchen
Save 15+ Hours Weekly on Manual Processing
Save 15+ Hours Weekly on Manual Processing: Imagine your line cook no longer typing in weights for 50-lb sacks of flour or cases of tomatoes after deliveries—instead, our AI scans and matches them to your recipes in seconds. That's 15-20 hours freed up weekly for your team to tweak sauces or test pop-up menu items. Ghost kitchen clients like yours have used that time to ramp up from 200 to 260 daily orders without adding headcount.
Achieve 40% ROI Through Reduced Errors and Faster Closes
Achieve 40% ROI Through Reduced Errors and Faster Closes: Fat-finger errors in entering prices for volatile items like avocados can lead to overpaying by hundreds per delivery. Our system cross-checks against your vendor manifests and historical pricing, slashing errors by 90% and shrinking month-end reconciliations from 10 days to just 2. This means quicker access to capital for sourcing premium cuts of beef, with users seeing a 40% cut in accounts payable overhead in the first 90 days.
Boost Productivity with Hands-Free Efficiency Gains
Boost Productivity with Hands-Free Efficiency Gains: During those frantic dinner rushes when orders flood in from Postmates and your POS, automate invoice approvals so your shift supervisor skips the email ping-pong with suppliers. This frees up focus for plating specials or handling custom vegan requests, capturing more early-pay discounts on dairy deliveries, and overall lifting kitchen throughput by 25% without burnout.
What Clients Say
"Before AIQ Labs, our team wasted two full shifts weekly just cross-checking delivery slips for fresh herbs and spice blends against invoices. Now, automation handles it seamlessly, cutting our AP processing time in half—that let us roll out two new fusion ghost kitchen concepts last month without onboarding extra cooks."
Maria Gonzalez
Operations Director at Urban Bites Ghost Kitchen Collective
"I was doubtful about AI for our wild swings in produce costs, like citrus during winter shortages, but their system catches discrepancies right away. It saved us $2,500 in overpayments on bulk garlic and onions last quarter, and our bookkeepers now close the books a full week ahead. Huge win for managing our three-location ghost network."
Raj Patel
Finance Manager at SpiceRoute Ghost Kitchens
"Juggling invoices from 15 suppliers for meats and tortillas was total mayhem during our peak summer season. AIQ integrated everything with our DoorDash and Uber Eats order data effortlessly. We're reclaiming 18 hours a week, which sharpened our inventory game—no more running out of slow-cooked carnitas on busy weekends."
Elena Vasquez
Owner of Taco Phantom Ghost Kitchen
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your ghost kitchen's daily grind—mapping how invoices flow from supplier drops to your POS and accounting. This ensures our solution fits like a glove, addressing your unique pain points like variable bulk orders.
Custom AI Build and Integration
Our engineers craft the AI from scratch, training it on your data for accurate extraction and verification. We hook it up to your existing tools, testing rigorously to handle real scenarios like rush-hour deliveries.
Deployment, Training, and Optimization
We roll it out with hands-on training for your team, then monitor and tweak for peak performance. You'll see immediate time savings, with ongoing support to scale as your ghost kitchen grows.
Why We're Different
What's Included
Common Questions
How does this automation handle the variable pricing from our produce suppliers?
Great question—ghost kitchens deal with fluctuating costs daily, like tomatoes jumping 20% in summer. Our AI is trained on your historical data to recognize patterns and flag anomalies instantly. It cross-references invoices against your purchase orders and market rates, auto-adjusting for seasonal shifts. For example, if a supplier bills higher for herbs, it notifies your buyer before approval. We've helped ops teams catch $1,000+ in errors monthly this way, ensuring accurate payments without manual reviews. Setup takes just a week, and it integrates directly with your accounting software for effortless reconciliation.
Will this work with our multi-platform delivery setup?
Absolutely, and that's a common headache for ghost kitchens pulling orders from DoorDash, Uber Eats, and more. We custom-build integrations that pull order data into the invoice workflow, matching deliveries to specific platform rushes. No more sifting through emails—AI correlates everything automatically. One client with three apps saw their matching time drop from 10 hours to 30 minutes weekly. It's all tailored to your setup, with secure APIs ensuring data flows without glitches, even during peak dinner service.
What's the timeline for seeing ROI in time savings?
You're probably thinking quick wins are key in fast-paced food service—fair point. Most ghost kitchens see measurable savings within the first month: 10-15 hours reclaimed from manual entry alone. Full ROI, including 30-40% cost reductions, hits by quarter two as approvals speed up and errors vanish. We track it with your custom dashboard, showing exact hours saved and dollars preserved. For a mid-sized operation, that's often $5,000+ annually in efficiency gains, letting you reinvest in menu innovation instead of paperwork.
Do I need technical staff to maintain this system?
No way—we design it to be hands-off for your team. Once built, the AI runs autonomously, learning from your workflows without IT involvement. Updates are seamless, handled by us, and your staff just uses a simple interface—like snapping a photo of an invoice on their phone. We've worked with non-tech-savvy kitchen managers who now handle everything via mobile alerts. If tweaks are needed for new suppliers, our support team jumps in remotely, keeping your ops humming without downtime.
How secure is this for sensitive supplier and financial data?
Security is non-negotiable in food service, where vendor contracts and payment details are gold. We use enterprise-grade encryption for all data in transit and at rest, with role-based access so only approved managers see approvals. Compliance with standards like GDPR and PCI-DSS is baked in, plus audit trails for every invoice touchpoint. For ghost kitchens, this means peace of mind during supplier negotiations—no leaks on your bulk meat deals. Our systems have powered secure ops for years without a single breach.
Can it scale if I add more ghost kitchen locations?
Yes, scalability is core to our design—ghost kitchens often expand fast. We build the foundation to handle multiple sites from the start, centralizing invoices across locations while allowing location-specific rules, like different suppliers for each spot. Adding a new kitchen? It's a quick config update, not a rebuild. Clients have scaled from one to five locations, maintaining the same efficiency and seeing compounded savings as volume grows. Your unified dashboard keeps everything visible, no matter how big you get.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.