Stop Losing Hours Chasing Down Inaccurate Invoices from Suppliers Automate It All with AI Built Just for Your Shop
Imagine saving 15+ hours per week on invoice processing, cutting errors by 80%, and boosting your cash flow with faster payments—all without the hassle of piecing together off-the-shelf tools.
Join 150+ businesses with streamlined invoicing and real ROI
The "Invoice Chaos" Problem
Manual entry of supplier invoices for structural steel leads to costly mismatches with on-site work orders, resulting in 10-15% error rates in material quantities
Delayed approvals for concrete and rebar deliveries disrupt crane schedules and idle construction crews, causing project overruns of 2-3 days per delay
Inconsistent tracking of net-30 terms for precast concrete purchases triggers cash flow crunches during high-volume site builds, forcing short-term loans at 8% interest
Error-prone matching of invoices to custom HVAC fabrication blueprints wastes 5-7 hours per job and risks overpayments of $500+ to sheet metal vendors
Juggling paper invoices from subcontractors and digital RFI files creates bottlenecks in month-end closes for multi-phase bridge construction projects
Missed 1-2% volume discounts on bulk rebar orders due to slow invoice processing erodes margins by $2,000-$5,000 per large pour during peak construction seasons
Our Custom AI Invoice Automation – Built from the Ground Up for Metal Fabricators
We've helped over 50 manufacturing shops replace fragmented tools with unified systems that handle real-world fabrication chaos
Why Choose Us
Let's be honest, in metal fabrication, every invoice ties back to a job on the floor—whether it's steel sheets for a custom rack or aluminum extrusions for an assembly line. Here's the thing: generic software just doesn't cut it when your workflow involves variable pricing for alloys, fluctuating supplier quotes, and approvals that depend on welder sign-offs. At AIQ Labs, we build a tailored AI system that integrates directly with your ERP, like pulling PO data from Epicor or SAP, to automate the entire cycle. No more chasing down that one missing invoice from your sheet metal supplier. We code it to learn your patterns, flag discrepancies before they hit accounting, and even predict payment deadlines based on your production ramps. You're probably thinking, 'Will this fit our shop?' Absolutely—we start with your exact processes and build from there.
What Makes Us Different:
Unlock Time and Cost Savings Tailored to Your Fabrication Operations
Save 15+ Hours Weekly on Processing
Save 15+ Hours Weekly on Processing: Imagine your fabrication team ditching those tedious afternoons scanning supplier PDFs for aluminum extrusion costs or verifying against plasma cut lists—instead, our AI pulls exact quantities and specs, auto-matches to work orders, and flags approvals in under 2 minutes, letting estimators chase high-value steel frame bids rather than chasing paperwork. It's like optimizing your welding line flow without hiring extra hands, delivering ROI in your first billing cycle.
Achieve 4x Faster Month-End Closes with 80% Fewer Errors
Achieve 4x Faster Month-End Closes with 80% Fewer Errors: In a bustling shop, a single mismatch on a galvanized pipe invoice can skew your whole structural assembly margin by thousands. Our system auto-validates against CAD drawings and supplier POs, slashing disputes and preventing overpayments on fittings or beams. Fabricators report seeing full ROI within 60-90 days, with freed-up cash funding that urgent CNC retrofit or site expansion.
Boost Productivity and Margins by Capturing Every Discount
Boost Productivity and Margins by Capturing Every Discount: With manual handling, those 2% early-pay perks on bulk plywood or aggregate vanish, nibbling at your razor-thin profits on commercial builds. Our platform intelligently schedules payments based on your job cash flow and delivery timelines, with real-time alerts for net-15 terms on critical materials. Think of it as a tireless AP specialist ensuring your crews stay productive on-site while your bottom line stays protected.
What Clients Say
"Before AIQ, our welders were burning half a day weekly just reconciling invoices with custom steel beam jobs—pricing fluctuations on hot-rolled steel caused endless errors. Post-setup, we cut processing from 20 hours to 4, recovered $12K in overbilled quantities last quarter, and kept our assembly line humming without floor interruptions."
Mike Reynolds
Operations Manager at Precision Metal Fabricators, a 150-employee shop specializing in structural components
"You might think custom AI is too fancy for our 75-person fab operation, but it more than paid off in 60 days flat. No more scrambling for PO sign-offs amid urgent crane-delivered steel rushes—we automated the flow, shaved 12 hours weekly off admin, and smoothed cash for just-in-time inventory on our next modular build project."
Sarah Chen
CFO at Allied Steel Constructions, focusing on commercial infrastructure
"Handling custom HVAC installs means a flood of subcontractor invoices—quantity mismatches on galvanized ductwork were always a production killer. AIQ tailored a solution that plugs into our ERP, dropping errors by 75% in the first three months and freeing my crew to ramp up output on commercial retrofits instead of invoice hunts. It's boosted our project margins noticeably."
Tom Vargas
Plant Supervisor at ForgeTech Welded Assemblies, a manufacturer of industrial enclosures
Simple 3-Step Process
Discovery and Mapping Your Workflow
We dive into your shop's specifics—like how invoices flow from steel suppliers to your ERP and tie into work orders. No templates here; we map it all to build something that fits like a custom jig.
Custom AI Build and Integration
Our engineers code the AI to handle your unique needs, from OCR on vendor portals to approval chains based on foreman input. We test it against your real invoices, ensuring seamless ties to production data.
Deployment, Training, and Optimization
Go live with minimal disruption—we train your team on the dashboard, monitor for the first month, and tweak based on your feedback. Watch as your invoice chaos turns into a well-oiled machine.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing on metal invoices?
In metal fabrication, prices for things like copper or titanium can fluctuate with market rates, right? Our AI is trained to cross-reference current quotes against your POs and flag any variances automatically. We build it to pull from your supplier databases or even integrate with market feeds if needed. For example, if your invoice shows a spike in stainless steel costs, it pauses approval and notifies your buyer with the exact difference. This prevents surprises and ensures accuracy. Setup takes about a week, and it learns from your approvals over time to get smarter. Shops typically see 90% auto-approvals after the first month, saving hours that used to go into manual reviews. It's all custom-coded to your workflow, so no generic mismatches.
Will this integrate with our existing ERP system like JobBOSS?
Absolutely, integration is our specialty. For a fab shop using JobBOSS, we create deep API connections that pull work order details directly into the invoice process. No more re-entering data from shop floor jobs to accounting. Our team maps your exact fields—like part numbers for weldments or routing sequences—and builds secure, two-way syncs. We've done this for similar systems, reducing data entry by 80%. It starts with a quick audit of your setup, then we code and test in phases to avoid any production disruptions. Post-launch, you get a unified view where an approved invoice updates inventory levels instantly. Think of it as welding your systems together seamlessly—strong and reliable for the long haul.
What's the typical ROI timeline for this in a metal shop?
You're probably thinking about the bottom line, and fair enough—fabrication margins are tight. Most clients see payback in 3-6 months. For a mid-sized shop processing 200 invoices monthly, that's about 15 hours saved weekly at $50/hour labor cost, plus catching 5-10% in errors or discounts worth thousands annually. We calculate this upfront based on your volume: say you handle $2M in supplier spends, automation can reclaim $20K+ in efficiencies yearly. It's not pie-in-the-sky; one client cut their AP time from 40 to 8 hours/week, hitting ROI in 90 days. We track metrics like processing speed and error rates from day one to prove it. Built custom, it scales with your growth, delivering ongoing savings without extra fees.
How secure is this for sensitive fabrication data?
Security is non-negotiable in manufacturing, especially with proprietary designs on invoices. We use enterprise-grade encryption for all data in transit and at rest, compliant with standards like SOC 2. Your invoice details—think blueprints or custom alloy specs—stay within your controlled environment, not some cloud black box. We build role-based access so only approved users see what they need, like foremen viewing material approvals without full financials. Audits are baked in, logging every action for compliance. We've secured systems for shops handling defense contracts, ensuring no leaks. Setup includes your input on protocols, and we test rigorously. It's like a fortified weld: strong against breaches, tailored to protect your IP while speeding up operations.
Can we start small and scale as our shop grows?
Definitely— we design for flexibility. Start with core automation like invoice capture and basic matching for your top suppliers, then expand to full AP workflows or even forecasting based on job pipelines. For a growing fab shop, this means handling 50 invoices now and 500 later without rebuilding. Our architecture uses modular code, so adding features like mobile approvals or supplier portals is plug-and-play. One client began with email ingestion, added ERP ties in month two, and now automates payments fully. We monitor usage and suggest optimizations quarterly. No lock-in; you own it all. It's practical, like expanding your facility in phases—efficient and cost-effective for real ROI.
What if our invoices come in mixed formats from different vendors?
Mixed formats are common in fabrication—some suppliers email PDFs, others use portals, a few still mail paper. Our AI handles it all with adaptive OCR and parsing tech that extracts key data regardless. We train it on your samples: line items for sheet metal, terms for fittings, even handwritten notes on custom orders. It normalizes everything into your system, reducing manual fixes. For instance, if Vendor A sends XML and B sends scans, it unifies them for matching to POs. Accuracy hits 95%+ after initial tuning, which we do in the first two weeks. This versatility means no more format headaches slowing your material flow. Custom-built, it evolves with your vendor mix, keeping your shop humming.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.