Stop Losing Hours to Manual Invoicing Automate and Reclaim Your Time
RV repair shops waste an average of 15 hours per week on invoice processing, leading to delayed payments and frustrated staff. Our custom AI solutions cut that time by 80%, delivering 3-6 month ROI through streamlined workflows tailored to your shop's needs.
Join 250+ automotive businesses with streamlined operations
The "Invoice Chaos" Problem
Manual entry of repair details from RV work orders, such as chassis alignments or propane system diagnostics, leads to errors in OEM parts pricing and ASE-certified labor hours
Tracking warranty claims under RVIA standards and custom add-ons like slide-out mechanisms or awnings creates billing discrepancies during peak summer travel season
Delayed approvals for high-value repairs, such as engine rebuilds or transmission overhauls, tie up RV service bays and extend turnaround times from 2 days to a week
Inconsistent invoicing for fleet maintenance contracts, including DOT-compliant inspections for corporate RV fleets, frustrates clients and risks losing multi-vehicle renewal business
Paper trails for aftermarket upgrades like lithium battery systems or hydraulic leveling jacks waste time and invite disputes over installation labor rates
Seasonal surges in RV tune-ups, including pre-trip inspections for brakes and electrical systems, overwhelm admin staff, causing overlooked NADA pricing discounts and FMVSS compliance issues
Custom-Built Invoice Automation That Fits Your RV Shop Like a Tailored Hitch
With over a decade architecting AI systems for automotive efficiency, we've helped 150+ repair operations eliminate manual drudgery.
Why Choose Us
Imagine your invoice process running as smoothly as a well-tuned RV engine—no more stalling on data entry or approvals. At AIQ Labs, we engineer bespoke AI workflows that integrate directly with your shop management software, capturing repair notes, parts inventories, and customer details in real-time. This isn't off-the-shelf software; it's a production-ready system custom-coded to handle the nuances of RV repairs, from chassis alignments to appliance diagnostics. We replace fragmented tools with a unified platform, ensuring every invoice reflects exact labor, materials, and customizations. Short on time? Our approach delivers rapid deployment, often within weeks, backed by our proven track record in scaling automotive operations.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Shop Forward
Slash Processing Time by 80%
Slash Processing Time by 80%: RV techs finish jobs like suspension alignments faster when invoicing isn't a bottleneck. Our system auto-generates detailed bills from digital work orders, saving your front office 12-15 hours weekly on tasks like parts lookup—time better spent on customer consultations or upselling extended warranties. Industry benchmarks from RVIA show shops using AI automation close repair invoices 40% quicker, boosting bay throughput by 25%.
Achieve 4x Faster ROI Through Cost Reductions
Achieve 4x Faster ROI Through Cost Reductions: Manual errors in RV parts pricing cost shops an average of $5,000 annually in rework for items like axle replacements and warranty disputes. Our custom AI ensures 99% accuracy in invoicing for labor and materials, reducing chargebacks by 30% and accelerating payments by 25% via automated reminders. Expect payback in 3-6 months, with ongoing savings from fewer admin hires—proven in our deployments where clients saw 35% lower operational costs on fleet servicing.
Boost Cash Flow with Instant Invoice Delivery
Boost Cash Flow with Instant Invoice Delivery: RV owners demand quick turnarounds on repairs like generator servicing; delays mean lost word-of-mouth referrals in tight-knit camping communities. Automate delivery via email or customer portal, integrated with your shop management software like Mitchell1, to get paid 15 days sooner on average for high-ticket items. This liquidity edge lets you stock more OEM parts without dipping into reserves, mirroring the 28% cash flow improvement our RV automotive partners report after implementation.
What Clients Say
"Before AIQ, our team spent Fridays chasing invoice approvals for big RV overhauls like full chassis restorations—it was chaos during summer rushes with backlogged bays. Now, everything auto-populates from the digital repair log, including labor codes and parts markups, and we've cut billing time from 4 hours to 45 minutes per job. Payments are coming in 10 days faster, which has let us hire an extra ASE-certified tech instead of another admin, increasing our monthly throughput by 15 jobs."
Mike Reynolds
Service Manager, Horizon RV Center, Denver, CO
"Dealing with fleet invoices for corporate RVs was a nightmare—disputes over add-ons like custom fifth-wheel hitches and satellite dish installations ate our margins during quarterly audits. Their custom system flags everything upfront, tracks serial numbers accurately, and integrates with our QuickBooks seamlessly for DOT compliance reporting. In the first quarter, error rates dropped 85%, and we're actually ahead on collections by $20K, securing two new fleet contracts worth $150K annually."
Sarah Patel
Owner, Trailblazer RV Fleet Services, Phoenix, AZ
"We handle a lot of warranty work on RV appliances and towing systems, and manual tracking led to overlooked claims under Winnebago's extended coverage. AIQ built us a workflow that pulls data straight from service tickets, auto-matches to OEM warranty databases, and generates claim forms. It's saved us about 10 hours a week on admin, and our accountant says close times are down from 5 days to one for multi-point inspections. No more weekend scrambles during fall migration season, and we've reduced denied claims by 60%."
Tom Garcia
Operations Director, Wanderlust RV Dealership, Austin, TX
Simple 3-Step Process
Discovery and Mapping
We audit your current invoicing process, from work order intake to payment posting, identifying RV-specific pain points like parts serialization.
Custom Design and Build
Our engineers craft a tailored AI system using advanced frameworks, integrating with your tools for automated data capture and validation—no brittle no-code hacks.
Deployment and Optimization
We roll out the solution with hands-on training, then monitor and refine based on your shop's real-world usage, ensuring scalability as your business grows.
Why We're Different
What's Included
Common Questions
How does invoice automation handle the unique billing for RV customizations like awnings or batteries?
Our custom AI is trained on your shop's data to recognize and categorize RV-specific line items, pulling from your inventory database for precise pricing. For instance, it auto-applies markups for aftermarket batteries or awnings based on your predefined rules, while validating against work orders to prevent mismatches. This eliminates manual lookups, which often take 20-30 minutes per complex job. We've seen shops reduce customization errors by 92%, ensuring every invoice accurately reflects the build sheet. Integration with your parts catalog means real-time updates, so if a supplier changes prices, it flows through instantly—no more surprises at month-end.
What if my RV shop uses legacy software—can it integrate?
Absolutely. We specialize in bridging old and new systems, creating robust API connections to legacy tools like older versions of ALLDATA or even custom Excel trackers common in smaller shops. Our team maps your data flows, automating invoice pulls without disrupting daily operations. For example, one client with a 20-year-old POS system now syncs repair data in under 5 seconds. This custom build avoids the pitfalls of generic middleware, delivering a seamless, error-free process that scales as you upgrade. Deployment includes testing to ensure zero downtime during your busiest seasons.
How quickly can we see ROI from this automation?
Most RV shops realize positive ROI within 3-6 months, driven by immediate time savings and fewer errors. If you're currently spending 15 hours weekly on manual invoicing, our system reclaims that for revenue-generating tasks, equating to $2,000-$4,000 monthly in productivity gains at typical admin rates. We benchmark against industry standards, where automated shops report 25% faster payments and 35% lower processing costs. Post-launch, we provide a detailed ROI report after 90 days, adjusting as needed to hit your targets—like optimizing for seasonal RV influxes to maximize cash flow.
Is the system secure for handling sensitive RV owner data?
Security is paramount in automotive invoicing, especially with personal details like VINs and service histories. We use enterprise-grade encryption (AES-256) and comply with standards like PCI DSS for payments, plus automotive-specific regs for data handling. Access is role-controlled—techs see only job-relevant info, while owners get full oversight. In one deployment, we added biometric logins for high-value fleet invoices. Regular audits and backups ensure resilience against breaches, giving you peace of mind. Unlike off-the-shelf tools, our custom setup is audited to your shop's exact needs, minimizing risks in a litigious industry.
Can this scale if my RV repair shop expands to multiple locations?
Yes, our architecture is designed for growth, supporting multi-site operations with centralized invoicing and location-specific customizations. For instance, one expanding shop unified billing across three bays, auto-routing approvals by site while maintaining local tax rules. The cloud-based system handles increased volume without slowdowns, using scalable frameworks that adapt to 2x-5x traffic. We include modular expansions, so adding a new location means simple configuration, not a rebuild. Clients scaling from 5 to 20 employees report no hiccups, with features like cross-site reporting to track chain-wide efficiency.
What support do you provide after implementation?
Ongoing support is built-in, with a dedicated account engineer for the first 6 months, including bi-weekly check-ins to optimize performance. We offer 24/7 monitoring for uptime and quick fixes via a client portal. Training modules cover everything from daily use to advanced reporting, tailored for RV shop staff. For example, a client facing peak-season glitches got same-day resolution, preventing delays. Annual updates keep the system current with new automotive regs or integrations, ensuring long-term value without extra costs. This builder mindset means we're invested in your success, not just the initial sale.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.