Stop Losing Hours to Manual Invoice Reconciliation Reclaim 15+ Hours Weekly with AI-Driven Automation
In chiropractic practices, manual invoice processing eats up 20-30 hours per week on average, leading to delayed reimbursements and compliance risks. Our custom AI solution cuts that time by 75%, delivering a 3x ROI in the first year through seamless HIPAA-secure workflows.
Join 150+ healthcare providers with streamlined billing and 40% faster month-end closes
The "Invoice Overload" Problem
Endless manual entry of insurance claims data from paper superbills and EOBs, leading to 20% error rates in CPT and ICD-10 coding
HIPAA compliance headaches from scattered, unsecured storage of PHI-laden invoices and patient records across multiple unsecured drives
Delayed reimbursements due to mismatched patient visit codes (e.g., CPT 98940 for chiropractic manipulation) and invoices from disparate systems
Overworked admin staff juggling vendor bills for medical supplies like adjustment tables and therapeutic equipment under strict procurement protocols
Error-prone reconciliation of adjustment notes with patient copays and secondary insurance claims, resulting in 15% underbilling
Month-end close delays from unprocessed superbills, EOBs, and 835 EDI remittance files, extending AR cycles by 10-15 days
Our Custom AI Invoice Automation: Built for Chiropractic Precision
With over a decade of experience engineering HIPAA-compliant systems for healthcare SMBs, AIQ Labs has empowered 200+ practices to eliminate billing bottlenecks.
Why Choose Us
We craft bespoke AI workflows that ingest invoices from any source—scans, emails, or portals—and intelligently extract data like CPT codes, patient IDs, and adjustment details. Unlike off-the-shelf tools, our solutions integrate directly with your EHR and practice management software, ensuring regulatory compliance while automating approvals and payments. Think of it as a vigilant billing assistant that never sleeps, catching discrepancies before they derail your revenue cycle.
What Makes Us Different:
Unlock Efficiency Gains Tailored to Your Practice
Slash Processing Time by 75%
Slash Processing Time by 75%: Front desk teams in busy clinics waste 25 hours weekly on manual entry of CPT-coded superbills. Our automation ingests paper forms via OCR, matches them to EHR data, and routes for approval in under 5 minutes, freeing staff for patient interactions and boosting productivity by 40% within the first quarter. Practices achieve ROI through 30% reduced overtime and 25% faster clean claim submissions to payers like Medicare.
Boost Cash Flow with 10-Day Faster Reimbursements
Boost Cash Flow with 10-Day Faster Reimbursements: Chiropractic and physical therapy offices average 45-day AR cycles due to manual coding errors in ICD-10 and EOB mismatches. We automate matching of 835 remittance files to superbills, reducing denials by 50% and AR to 35 days. For a mid-sized practice with $1M annual revenue, this yields $50K+ in recovered unbilled services and improved DSO metrics within 6 months.
Ensure HIPAA-Compliant Security Without the Hassle
Ensure HIPAA-Compliant Security Without the Hassle: With rising OCR audits in healthcare, our AES-256 encrypted, HITRUST-certified cloud systems store PHI from invoices with automatic de-identification and role-based access. Post-implementation, clients report zero HIPAA violations, 100% audit pass rates, and real-time alerts for access anomalies, eliminating $10K+ in potential fines annually.
What Clients Say
"Before AIQ Labs, our team spent Fridays buried in stacks of paper EOBs and superbills, manually entering CPT 98941 codes for spinal adjustments and chasing missing ICD-10 details from last week's patient visits. Now, the system auto-pulls data from our Epic EHR, flags coding discrepancies in real-time, and we've slashed our AR days from 50 to 32—my biller finally enjoys weekends, and reimbursements from Blue Cross are 15% more accurate."
Dr. Sarah Mitchell
Chiropractor and Practice Owner, SpineAlign Chiropractic Clinic, Denver, CO
"Implementing AIQ Labs was a game-changer during our peak flu season influx. It seamlessly processed 200+ monthly vendor invoices for chiropractic tables, ultrasound units, and nutritional supplements via integrated PO matching, saving us 12 hours weekly on AP tasks. No more late-night reconciliations with our G/L, and our accountant flagged 20% fewer variances in the first quarter alone."
Mark Rivera
Practice Administrator, Wellness Spine Center, Austin, TX
"We were skeptical about AI in medical billing, but after six months with AIQ Labs, our reimbursements from Aetna and UnitedHealthcare are flowing 12 days faster thanks to automated ERA posting. The custom integration with our insurance portal caught a recurring upcoding error in CPT 97110 therapeutic exercises that was costing us $2K monthly in denials—ROI realized in under 90 days."
Lisa Chen, CPC
Certified Professional Coder and Billing Supervisor, Active Health Chiropractic Group, Seattle, WA
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current invoice processes, from patient copay collection to insurance EOB matching, identifying exact pain points in your chiropractic operations.
Custom AI Design and Build
Our engineers develop a tailored system using advanced frameworks, integrating with your EHR for HIPAA-secure data flow and automated approvals.
Deployment, Training, and Optimization
We roll out the solution with hands-on training for your team, then monitor and refine for peak efficiency, ensuring seamless adoption.
Why We're Different
What's Included
Common Questions
How does this automation handle HIPAA compliance for our chiropractic invoices?
We design every component with HIPAA in mind, using end-to-end encryption for all data in transit and at rest. The system auto-redacts PHI during processing and maintains detailed audit trails for every action, from invoice ingestion to approval. For chiropractic offices, this means secure handling of sensitive details like patient spinal assessments tied to billing codes. We've helped practices pass audits without issues, and our compliance certification ensures you're protected against the $1.5M average breach fine. Integration with your EHR adds an extra layer, preventing unauthorized access while streamlining workflows.
What if our practice uses a specific EHR like ChiroTouch?
Our custom builds include deep, two-way API integrations tailored to platforms like ChiroTouch, ensuring seamless data flow without manual exports. We map your exact workflow—say, pulling adjustment notes directly into invoice matching—to eliminate errors. This isn't a one-size-fits-all connector; we engineer it to handle chiropractic nuances, like modality-specific billing. Clients report 95% reduction in data entry time post-integration, with full ownership so you're not locked into vendor dependencies.
How quickly can we see ROI from this automation?
Most chiropractic offices achieve positive ROI within 3-6 months, with time savings alone covering costs. For a practice processing 150 invoices monthly, expect 15 hours saved weekly at $25/hour staff rate—that's $19,500 annually. Add faster reimbursements (10-14 days) and fewer denials (up to 20% reduction), and total savings hit $50K+. We provide a detailed projection during consultation, based on your volume and current AR cycle.
Will this work for both insurance claims and patient payments?
Absolutely—our AI handles the full spectrum, from auto-capturing copays and self-pay invoices to reconciling insurance EOBs with superbills. It intelligently categorizes entries, flags underpayments, and routes approvals, all while maintaining patient-centric accuracy. For example, it cross-references visit dates with billing codes to prevent mismatches. This unified approach cuts month-end close from days to hours, letting your team focus on care rather than paperwork.
What happens if we need custom tweaks after launch?
We treat your system as an evolving asset, offering built-in flexibility and post-launch support. Whether it's adapting to new payer rules or adding features like voice-activated approvals, our team provides optimizations at no extra cost in the first year. Unlike rigid tools, our custom code allows quick iterations—clients often see enhancements within weeks. This ensures long-term efficiency as your practice grows, without the disruption of switching vendors.
Is training included, and how user-friendly is it?
Yes, comprehensive training is part of our deployment, including hands-on sessions for your admin and billing staff. The interface is intuitive, designed like your familiar EHR dashboard, with minimal learning curve—most teams are proficient in under a week. We use real chiropractic scenarios in training, like processing a post-accident adjustment batch, to build confidence. Ongoing resources, like quick-reference guides, ensure sustained adoption and maximum time savings.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.