Stop Losing Hours to Manual Invoice Chasing Automate It All with Custom AI
Electricians waste up to 15 hours weekly on invoice paperwork—our custom systems cut that to under 2 hours, delivering 300% ROI in the first year through precise, workflow-tailored automation.
Join 250+ home services pros with streamlined billing and boosted cash flow
The "Billing Bottleneck" Problem
Chasing paper invoices from electrical suppliers after 8-hour wiring jobs in residential homes
Manual data entry errors inflating costs on orders for conduit, breakers, and wiring materials
Delayed approvals stalling payments to subcontractors during peak season
Disorganized digital and paper filing of invoices for IRS audits on large-scale commercial lighting installs
Time lost reconciling mismatched bills after emergency repairs
Billable hours lost reconciling mismatched subcontractor invoices after urgent surge protector installations
Our Custom AI Invoice Automation Built for Your Electrical Workflow
With over a decade architecting enterprise-grade systems for trades like yours, we've streamlined billing for 150+ home services firms, slashing processing times by 80%.
Why Choose Us
Picture your invoice pile as a tangled mess of wires in a junction box—our AI untangles it effortlessly. We craft bespoke systems that scan, categorize, and route every bill through your exact approval chain, integrating seamlessly with tools like QuickBooks or your field service CRM. No more sifting through emails post-job site; AI handles the heavy lifting, ensuring accuracy while you focus on circuits and clients. It's not off-the-shelf software. It's engineered precision, tailored to the unpredictable rhythm of electrical work.
What Makes Us Different:
Unlock Quantifiable Time and Cost Wins
Slash Weekly Admin Hours
Slash Weekly Admin Hours: Electricians typically burn 12-15 hours on invoices each week, especially after multi-day panel upgrades. Our system automates optical character recognition for invoice capture and auto-routes to approvers, freeing up to 13 hours for billable work like diagnosing faulty outlets—translating to $2,500+ in added revenue at $150/hour standard rates for a 4-person crew.
Accelerate Cash Flow with Faster Payments
Accelerate Cash Flow with Faster Payments: Manual delays in approving HVAC integration jobs mean 30-45 day payment cycles to subcontractors. AI-driven approvals, including real-time matching to job site photos, cut this to 15 days, capturing early-pay discounts worth 2-5% on copper wiring and fixtures— that's $10,000 saved annually for a mid-sized electrical crew handling 200+ residential and light commercial jobs.
Boost Accuracy and Reduce Errors
Boost Accuracy and Reduce Errors: Human entry errors inflate costs by 3-7% on orders for GFCI outlets or LED fixtures in home services. Our AI verifies line items against digital purchase orders and vendor catalogs, preventing overpayments on bulk cable runs and ensuring audit-ready records with timestamped approvals that save 20+ hours during peak tax season for commercial kitchen rewires.
What Clients Say
"Before AIQ, our team spent every Friday afternoon buried in invoice stacks after exhausting 10-hour ceiling fan and recessed lighting installs. Now, it's all automatic—we caught an $800 overcharge on Romex wiring last month alone, and my guys are out troubleshooting arc faults instead of stuck at desks."
Mike Rivera
Owner, Rivera Electric Services, specializing in residential lighting upgrades
"We integrated this seamlessly with our QuickBooks for tracking EV charger installations. Processing time dropped from 10 hours to just 1 per week, and we nailed a 3% early-pay supplier discount on conduit that paid for the system in under three months. Total game-changer for our high-volume residential rewiring projects."
Sarah Chen
Operations Manager, Chen Electrical Contractors, focused on EV and smart home integrations
"As a small outfit handling mostly kitchen remodels, we couldn't afford billing slip-ups on those tight-margin commercial gigs. This AI flags discrepancies instantly, like mismatched quantities on junction boxes—saved us from a messy IRS audit last quarter and let me focus on scaling up our solar panel tie-ins, not chasing papers."
Tom Harlan
Founder, Harlan Power Solutions, experts in commercial and residential solar electrical
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice flow—from supplier emails to field approvals—pinpointing bottlenecks like post-repair billing delays. This ensures our build aligns with your daily grind.
Custom AI Design and Build
Our engineers code a tailored system using advanced frameworks, integrating AI for data extraction and your tools for seamless payments. Testing mirrors real scenarios, like emergency outage responses.
Deployment and Optimization
We roll it out with hands-on training for your crew, then monitor for tweaks—ensuring it evolves with your workflow, like seasonal surges in HVAC-electrical crossovers.
Why We're Different
What's Included
Common Questions
How does this automation handle invoices from multiple suppliers?
Our custom AI is trained on your vendor patterns, automatically routing bills from places like Graybar or local wholesalers into categorized buckets. It extracts key data—amounts, due dates, item descriptions—and flags any anomalies, like unusual surcharges on copper wire. Integrated with your email or portal, it processes everything in batches, reducing manual sorting to zero. For electricians with diverse suppliers, this means no more digging through inboxes after a long day of panel work, with 99% accuracy on first-pass extraction based on our deployments.
What if my team isn't tech-savvy—will they adapt easily?
We design interfaces as simple as your job ticket apps, with intuitive mobile views for approvals on the go. Training takes just one session, focusing on real scenarios like approving a rush order for breakers. Unlike complex enterprise software, our builds mimic familiar tools, ensuring even field techs can snap a photo and hit 'approve' without hassle. Post-launch, we provide quick-reference guides tailored to electrical workflows, and our support team handles any tweaks—keeping adoption smooth and your productivity high from day one.
Can this integrate with my existing accounting software?
Absolutely— we specialize in deep, two-way integrations with platforms like QuickBooks, ensuring invoices flow directly into your ledger without re-entry. For electricians using Housecall Pro or similar, we sync job-linked bills to match client payments seamlessly. This creates a single source of truth, eliminating errors that cost trades 5-10% in overruns. Our engineers test every connection against your volume, like 100 monthly supplier invoices, to guarantee reliability during peak seasons without disrupting your cash flow.
What's the typical ROI for electricians using this?
Based on our work with similar firms, expect 300-500% ROI in year one. A 15-person electrical crew saves 200+ hours annually on admin, at $100/hour value, plus 3% savings from caught errors and discounts—totaling $25,000+ for a $50K build. We model this precisely during discovery, factoring your invoice count and rates, unlike vague promises from template providers. It's proven: one client recouped costs in four months by accelerating subcontractor payments on commercial projects.
How secure is the data in your AI system?
Security is paramount in home services, where invoices hold sensitive job and client details. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with role-based access so only approved users see approvals. Compliant with standards like SOC 2, our systems log every action for audits, crucial for electrical firms facing code inspections. Unlike cloud-only tools, we build with on-prem options if needed, ensuring your info stays protected—even from supplier-side breaches—while processing thousands of docs flawlessly.
How long does it take to get this up and running?
From consultation to live, it's 6-8 weeks for most electricians, depending on complexity. Week one: map your flow. Weeks 2-4: build and test with sample invoices from your recent jobs. Final weeks: integrate, train, and optimize. This timeline beats no-code setups that drag on, delivering a production-ready system tuned to your rhythm—like handling surge in summer AC installs—without interim disruptions to your operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.