Stop Wasting Hours on Manual Invoice Matching Automate It All with AI
Imagine slashing your AP team's time on invoice processing from 15 hours a week to just 2 hours—that's a $50K+ annual ROI for most shops, freeing your crew to focus on the fab floor, not paperwork.
Join 150+ businesses with streamlined AP workflows
The "Invoice Chaos" Problem
Manual matching of supplier invoices to plasma-cut job orders for structural steel components eats up your welders' admin time, pulling them away from MIG/TIG welding setups
Disputes over steel delivery quantities lead to hours of back-and-forth emails and delayed payments
Tracking variable material costs like 6061 aluminum sheet pricing across multiple vendors creates cash flow blind spots, especially with fluctuating scrap rates and mill surcharges
Month-end reconciliations for custom fab projects turn into overtime marathons for your office staff
Lost or misfiled invoices for tooling and machinery parts disrupt your production schedules
Inconsistent PO approvals for urgent orders of welding consumables like filler rods and flux during peak structural fabrication runs slow down your production lines
Our Custom AI Invoice Automation: Built for Your Shop Floor Reality
We've helped over 50 metal fab operations ditch the paper chase, drawing from years of field-testing in high-volume shops just like yours.
Why Choose Us
Here's the thing: in metal fabrication, every minute spent chasing invoices is a minute not spent bending, cutting, or welding. We build a tailored AI system that ingests your invoices—whether scanned from a supplier's PDF or snapped on-site—extracts key details like part quantities and alloy specs, and matches them automatically to your job orders in ERP systems like Epicor or JobBOSS. No more generic templates; this is custom-coded for your workflow, integrating seamlessly with your shop's tools to flag discrepancies before they halt production. Let's be honest, you're probably thinking about those late-night reconciliations—our solution turns that into a quick dashboard review, saving you real time and headaches.
What Makes Us Different:
Unlock Time and Cost Wins That Hit Your Bottom Line
Save 12+ Hours Weekly on AP Tasks
Save 12+ Hours Weekly on AP Tasks: Your AP team spends less time buried in spreadsheets matching bend radii or weld specs to bills for custom steel assemblies. Instead, AI handles the grunt work, letting them support production planning on press brake setups. Shops like yours report a 75% drop in processing time for plasma-cut orders, translating to $40K+ yearly savings at average wage rates—time better spent optimizing your CNC plasma table runs and reducing material waste.
Achieve 95% Accuracy in Invoice Matching
Achieve 95% Accuracy in Invoice Matching: Gone are the errors that lead to overpaying for excess A36 steel stock or under-claiming on defective aluminum extrusions. Our AI cross-references PO details with invoice line items for gauge thicknesses and alloy grades, catching variances instantly. This boosts your ROI by reducing disputes over delivery shortfalls by 60%, ensuring cash flow stays steady even during volatile metal price swings from tariff changes.
Accelerate Month-End Closes by 5 Days
Accelerate Month-End Closes by 5 Days: Picture wrapping up accounting for custom steel beam fabrication projects in hours, not days. Automation pulls data from your shop floor sensors on laser-cut parts and supplier portals for raw material spends, generating reports on variable costs like sheet metal yields. Clients see productivity soar as finance teams shift to forecasting inventory for upcoming weldment jobs, not firefighting discrepancies—a direct 20% efficiency gain in your overall fabrication operations.
What Clients Say
"Before AIQ, our guys were losing half a day every week sorting invoices for A36 steel plate deliveries—it was killing our turnaround on custom structural brackets for bridge projects. Now, the system's auto-matching cuts that to nothing, and we've shaved two days off our billing cycle for plasma-cut jobs. Saved us about 200 hours last quarter alone, letting us ramp up TIG welding output without overtime."
Mike Harlan
Operations Manager, Precision Metals Fabrication (specializing in heavy structural steel components)
"Dealing with variable pricing on 6061 aluminum extrusions from multiple mills was a nightmare; we'd double-check gauge and temper specs manually every time. Their custom AI flags mismatches right away, and integration with our JobBOSS shop management system has been spot-on for tracking anodized parts. Dropped our error rate from 15% to under 2%, and payments are out the door faster without the usual headaches during peak extrusion runs."
Sarah Kline
AP Supervisor, ForgeFab Solutions (mid-sized aluminum extrusion and assembly shop)
"As a mid-sized shop, we were buried in paperwork for tooling invoices on carbide inserts and CNC tooling during our expansion into custom weldment production last year. AIQ built this automation for us in under a month, integrating with our Epicor ERP, and it's like having an extra admin on the floor monitoring lathe and mill runs. Reclaimed 10 hours a week for my team, which helped us take on two more contracts for stainless steel enclosures without adding headcount or delaying shipments."
Tom Reyes
CFO, AlloyWorks Manufacturing (custom alloy fabrication and machining specialists)
Simple 3-Step Process
Discovery and Mapping
We dive into your fab shop's current invoice flow— from receiving raw stock to approving vendor bills—mapping pain points like PO mismatches and building a custom blueprint tailored to your ERP and daily ops.
AI System Build and Integration
Our engineers code your AI engine from scratch, training it on your historical invoices for accurate extraction of details like gauge thicknesses and quantities, then wire it into your systems for seamless data flow—no fragile plugins.
Testing, Launch, and Optimization
We run field tests on real fab scenarios, tweak for edge cases like rush orders, and launch with full training. Post-go-live, we monitor and refine to ensure ongoing savings, like faster approvals during peak production.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing on metals like steel or aluminum?
In metal fab, prices fluctuate wildly, right? Our AI is trained on your historical data to detect and flag anomalies—like a sudden jump in rebar costs—against your negotiated rates. It cross-references with market indices and your POs, auto-adjusting for approved variances. For one client, this caught a 12% overcharge on a bulk aluminum order, saving $8K. We customize the thresholds to your suppliers, ensuring approvals only go through when numbers align, and integrate directly with your ERP to update inventory values in real-time. No more manual price checks eating into your team's day.
Will this work with our existing ERP like Epicor or SYSPRO?
Absolutely, we've integrated with all major fab ERPs because we know switching systems isn't an option in your world. Our custom APIs create bidirectional syncs, pulling job order details and pushing approved invoices back without disrupting your production runs. Take a recent project: a shop using SYSPRO saw invoices auto-populate from scanned deliveries, cutting data entry by 90%. We map your exact fields—like custom part codes or lot numbers—during discovery, so it's plug-and-play for your workflow. If tweaks are needed post-launch, our team handles it seamlessly.
What kind of time savings can a small fab shop expect?
For shops with 20-50 employees, you're looking at 10-15 hours saved weekly on AP alone. Think about it: instead of your office lead spending afternoons matching weld wire invoices to jobs, AI does it in seconds. A client with 30 staff reclaimed 12 hours a week, redirecting that to quoting new custom enclosure projects—which led to a 15% revenue bump. We base projections on your volume, say 200 invoices monthly, and factor in your wage costs for a clear ROI calc during consultation. It's practical, field-tested gains that hit your bottom line fast.
Is the system secure for handling sensitive supplier contracts?
Security is non-negotiable in manufacturing, especially with proprietary fab specs on invoices. We use enterprise-grade encryption, role-based access, and audit trails compliant with standards like SOC 2. Data stays in your controlled environment—no cloud risks unless you choose it. For example, we helped a shop secure their aluminum extrusion vendor deals by anonymizing sensitive pricing in reports. Regular vulnerability scans and updates keep it robust against threats, and we train your team on best practices. You're in full control, owning the system without third-party dependencies.
How long does it take to implement this for our operation?
From kickoff to live, most fab shops see it in 4-6 weeks, depending on complexity. We start with a quick audit of your invoice volume and tools, then build and test in phases—discovery (1 week), development (2-3 weeks), and rollout with training (1 week). A mid-sized client went live in 5 weeks, processing their first automated batch during a busy structural steel run without a hitch. It's agile, so we prioritize high-impact areas like material receipts first. Post-launch support ensures smooth scaling as your shop grows.
Can it handle international suppliers for imported metals?
Yes, we design for global supply chains common in fab. The AI parses multi-language invoices, converts currencies in real-time, and applies tariffs or duties based on your rules—like for imported titanium sheets. It integrates with customs data if needed, auto-flagging delays. One shop using overseas vendors cut reconciliation time from days to hours, avoiding $5K in holding fees last year. We tailor it to your mix of domestic and import flows, ensuring compliance and accuracy every step.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.