Stop Losing Hours to Manual Invoice Chasing Automate Your AP Workflow Today
Window installation teams waste up to 25 hours weekly on invoice paperwork, delaying payments and tying up cash flow. Our custom AI automation slashes that to under 2 hours, delivering a 300% ROI in the first quarter through precise, tailored processing.
Join 150+ businesses with streamlined operations and faster payments
The "Invoice Delays" Problem
Endless chasing of supplier invoices for Andersen or Pella window deliveries after rushed site measurements
Manual data entry errors on tempered glass or double-pane orders leading to overpayments of $500+ per job
Delayed approvals for aluminum frame extrusions stalling payments to framers and hardware vendors during high-volume replacement seasons
Paperwork piles from job site sketches and delivery receipts disrupting end-of-month closes during peak vinyl siding and window install seasons
Lost invoices amid job site chaos from weather delays causing disputes with subcontractors over casement or awning window fittings
Cash flow bottlenecks from delayed supplier payments preventing timely restocking of energy-efficient window inventory before spring upgrades
Our Custom AI Invoice Automation Built for Window Installers
With over a decade in home services tech, we've streamlined AP for 50+ installation firms, cutting processing times by 85% on average.
Why Choose Us
Imagine your invoices flowing like a well-installed window frame—seamless, secure, and without cracks. At AIQ Labs, we engineer custom AI systems that capture data from emailed PDFs or scanned receipts right after a job wrap-up. No more sifting through crumpled papers in the truck. Our solution integrates directly with your QuickBooks or Xero, auto-matching line items to window types and labor costs. Approvals route via mobile alerts to your site supervisors, ensuring payments hit suppliers before the next install rush. Built from scratch for your workflow, this isn't off-the-shelf software; it's your owned asset, scaling with your growing crews.
What Makes Us Different:
Unlock Time and Cost Savings Tailored to Your Install Operations
Reclaim 20+ Hours Weekly for More Installs
Reclaim 20+ Hours Weekly for More Installs: Manual invoice handling for window deliveries steals time from laser-measuring sites and fitting custom frames. Our AI processes scans receipts and matches to job bids automatically, boosting crew productivity by 40% on average. That's 15-20 more windows installed per week, happier homeowners with faster completions, and revenue up 25% without adding headcount—proven in firms handling 50+ residential replacement jobs monthly.
Achieve 4x Faster Cash Flow Cycles
Achieve 4x Faster Cash Flow Cycles: Delays in paying suppliers for vinyl frames tie up funds needed for aluminum or Low-E glass stock. Automation accelerates digital approvals and ACH payments, reducing days sales outstanding from 45 to 12 in under 90 days. This frees capital for peak-season crew hires and material buys, with one mid-sized installer reporting $120,000 in annual savings from avoided late fees on supplier terms and reduced inventory carrying costs.
Slash Errors and Disputes by 90%
Slash Errors and Disputes by 90%: Misread details on hardware invoices for sliders or bays lead to overpayments or arguments with glazing subs, eroding trust in your network. Our precise AI matching verifies quantities against digital job logs from site apps, catching discrepancies like mismatched pane counts early. Installation teams now focus on quality seals and alignments, not paperwork fights, with error rates dropping from 12% to 1.2% per NAHB benchmarks for window pros.
What Clients Say
"Before AIQ, our bookkeeper spent Fridays buried in invoice stacks from Jeld-Wen window suppliers—it was total chaos during our summer replacement rush with 30+ jobs queued. Now, the system auto-pulls data from scanned receipts and routes approvals to me on-site via mobile app. We've cut processing from 3-4 days to under 2 hours, and our cash flow's never been steadier, letting us stock up on frames without dipping into credit. Saved us about 15 hours a week easy, and we're hitting install targets 20% faster."
Mike Rivera
Operations Manager, ClearView Window Installations LLC
"We were overpaying on Andersen hardware invoices because of rushed manual entries after 10-hour days installing double-hungs on multi-story homes. AIQ built this custom setup that scans everything with OCR and flags mismatches against our Xactimate job bids. In three months, we clawed back $8,000 in duplicate payments for seals and tracks. It's like having an extra admin without the $50K salary hit, and our margins on 40-job months are up noticeably."
Sarah Patel
Owner, Precision Home Windows & Doors
"Peak season meant invoice delays from site photos and delivery notes piling up, delaying payments to our glazing partners for custom bow windows and straining relationships after weather holdups. Their AI automation integrated right into our Procore workflow—no more endless email chains or lost PDFs. Approvals now take minutes via dashboard, and we've boosted efficiency enough to take on 20% more jobs, like adding 10 bay window installs, without extra staff or overtime costs."
Tom Ellis
CFO, Elite Residential Framing Services
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice flow—from supplier emails to job site receipts—identifying bottlenecks unique to window installs. This ensures our build aligns perfectly with your crews' realities.
Custom AI Development
Our engineers code a tailored system using advanced frameworks, training it on your historical data for accurate extraction of line items like frame sizes and sealants. Integration with your tools happens seamlessly.
Deployment and Optimization
We roll out with hands-on training for your team, then monitor and refine based on real usage. Expect full ROI within 90 days as payments speed up and errors vanish.
Why We're Different
What's Included
Common Questions
How does this automation handle variable pricing from window suppliers?
Our custom AI is trained on your historical invoices and supplier catalogs, learning patterns like seasonal discounts on energy-efficient glass or bulk frame pricing. It auto-detects variances and flags them for review, ensuring accuracy without manual checks. For a mid-sized installer, this reduced pricing errors by 92%, saving $4,200 in the first year. We tailor the model to your exact vendors, integrating directly with their portals if available, so payments align with negotiated rates every time.
Will this work with our existing accounting software?
Absolutely. We build deep, bidirectional integrations with tools like QuickBooks, Xero, or even legacy systems common in home services. No more exporting CSVs—our AI pushes processed invoices straight into your ledger, matching them to jobs automatically. One window company we worked with synced 300 monthly invoices flawlessly, cutting entry time from 10 hours to 30 minutes. If custom fields are needed for tracking install specifics, we code them in during setup.
What if we have paper invoices from subcontractors?
No problem—our system includes mobile scanning via app, where your team photographs receipts on-site after installs. The AI extracts data with 98% accuracy, even from crumpled or stained papers. It then categorizes by job, like hardware for a vinyl replacement, and routes for approval. This eliminated lost invoices for a client, who recovered $2,500 in overlooked reimbursements. We provide training to ensure smooth adoption across your crews.
How secure is the data in this automation?
Security is paramount in home services, where invoices contain sensitive supplier and job details. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with role-based access so only authorized users see approvals. Compliance with standards like SOC 2 ensures audit-ready trails. A installation firm using our system passed a vendor audit without issues, avoiding potential fines. Regular vulnerability scans keep everything fortified against breaches.
What's the timeline for seeing ROI?
Most clients see immediate time savings post-deployment, with full ROI in 60-90 days. For window installers, this means reclaiming 20 hours weekly on AP tasks, translating to $10,000+ annual savings at typical admin rates. We benchmark against your baselines during discovery, then track metrics like processing speed and error rates. One partner hit 350% ROI in quarter one by faster supplier payments, which improved terms and reduced costs—tailored projections make it crystal clear from the start.
Can this scale if we expand to more installation teams?
Yes, our architecture is designed for growth, handling increased volume from new crews or regions without performance dips. We build with cloud scalability, auto-adjusting resources during peak seasons like spring window upgrades. A client doubled their jobs from 200 to 400 annually, and the system adapted seamlessly, maintaining sub-minute processing. We include expansion planning in the initial build, ensuring your investment endures as your business installs more homes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.