Stop Losing Weeks to Manual Invoice Chasing Automate Your AP Lifecycle with Precision AI
Commercial real estate firms waste 25-35% of accounting time on invoice discrepancies and delayed approvals. Our custom AI solutions cut processing time by 70%, ensuring seamless cash flow management across your portfolio.
Join 150+ businesses with streamlined AP workflows
The "Invoice Bottleneck" Problem
Scattered vendor invoices from third-party property managers for HVAC maintenance and landscaping services delay multi-level approvals in commercial portfolios
Manual reconciliation of base rent, triple net (NNN) reimbursements, and CAM charges leads to costly overpayments in multi-tenant buildings
Multi-property portfolios of retail centers, office towers, and industrial warehouses overwhelm AP teams with high-volume invoice processing
Inconsistent coding for routine maintenance, capital expenditures (CapEx), and tenant improvement (TI) allowances on invoices across asset classes
Delayed payments to service contractors for plumbing repairs and parking lot resurfacing strain relationships with preferred vendors in regional portfolios
Error-prone matching of invoices to property-specific budgets for operating expenses (OpEx) and reserves in mixed-use developments
Tailored AI Invoice Processing Built for Your CRE Operations
With over a decade in real estate tech integrations, we've streamlined AP for firms managing everything from office towers to retail centers.
Why Choose Us
One-size-fits-all tools crumble under the weight of commercial real estate's unique demands—like tracking variable lease escalations or vendor splits across co-owned assets. We build custom AI systems that ingest invoices directly from your property management software, automate approvals based on your hierarchy, and integrate seamlessly with tools like Yardi or AppFolio. This isn't assembly-line automation. It's a precision-engineered solution mirroring your workflow, from initial capture to final payment posting. Result? Enterprise-grade efficiency without the subscription sprawl.
What Makes Us Different:
Unlock Efficiency Gains Specific to Commercial Real Estate
Faster Cash Flow Visibility
Faster Cash Flow Visibility: Track invoice statuses across your entire portfolio of office, retail, and multifamily assets in real-time. Our AI flags delays in CAM reimbursements or tenant improvement billing, reducing days payable outstanding (DPO) by 15-20 days on average for portfolios over 50 properties. No more chasing shadows in spreadsheets during quarter-end closings.
Error Reduction in Budget Allocations
Error Reduction in Budget Allocations: Automate coding to the right GL accounts for CapEx projects, OpEx maintenance, or TI allowances in Yardi or MRI systems. Firms using our custom integrations report 85% fewer miscodes, saving thousands in audit corrections for GAAP-compliant property financials and keeping your REIT or fund portfolios audit-ready year-round.
Scalable Handling of High-Volume Invoices
Scalable Handling of High-Volume Invoices: As your portfolio grows from 10 to 100 properties including Class A offices and value-add multifamily, our solution scales without added headcount. Process 5,000+ invoices monthly—including utility bills and contractor POs—with 99% accuracy, freeing AP teams to focus on strategic tasks like lease abstraction and NOI optimization rather than data entry drudgery.
What Clients Say
"Before AIQ Labs, our team spent two full days every week sorting invoices from our 45 regional retail centers, including CAM recoveries and vendor bids. Now, the AI handles extraction, coding to OpEx or CapEx, and routing automatically—we've cut processing time in half and caught a $12K overpayment on a roof repair invoice for our flagship mall last quarter, preventing a budget overrun."
Sarah Jenkins
Accounts Payable Manager, Metro Retail Partners (a 500-unit shopping center portfolio)
"Integrating this with our Yardi Voyager system was a game-changer for our 30-property office portfolio in downtown markets. Approvals that used to bottleneck at month-end due to TI allowance disputes now happen in hours via automated workflows, and we've improved vendor satisfaction scores by 30% with on-time payments since going live three months ago—crucial for retaining top-tier contractors."
Michael Torres
Corporate Controller, Urban Office Holdings (focused on Grade A office towers)
"We manage 25 mixed-use developments with invoices flooding in from retail tenants, general contractors for build-outs, and municipal utilities. This custom setup with property-level budget matching and AI validation handles everything flawlessly, even during peak leasing seasons. It saved us from a messy IRS audit last year on expense classifications; highly recommend for any CRE firm scaling up industrial or hospitality assets."
Lisa Chen
Senior Finance Director, Apex Property Group (mixed-use and industrial developer)
Simple 3-Step Process
Discovery and Mapping
We audit your current invoice workflow, from vendor submissions to payment posting, identifying bottlenecks unique to your commercial properties.
Custom AI Build
Our engineers develop a tailored system with AI models trained on your historical data, ensuring it handles real estate specifics like CAM reconciliations.
Integration and Launch
We connect it to your tools, test rigorously, and train your team—delivering a fully owned solution ready to process your next invoice batch.
Why We're Different
What's Included
Common Questions
How does this integrate with our existing property management software?
We specialize in deep integrations with platforms like Yardi, AppFolio, and MRI. Our team maps your data flows, building secure APIs that pull invoice details directly from your system. For a typical commercial firm, this means automatic syncing of lease-related bills without manual exports. We've deployed this for over 50 CRE clients, reducing integration time to under two weeks while ensuring 99.9% uptime. No more CSV headaches—it's all automated and owned by you.
What kinds of invoices does the AI handle best in commercial real estate?
Our AI excels at processing complex CRE invoices, from maintenance contractor bills to CAM recoveries and capital improvement requests. It recognizes variable formats, like those with embedded lease clauses or multi-property splits. Trained on real estate datasets, it achieves 98% accuracy on extraction, even for handwritten notes on vendor forms. For firms with diverse portfolios, this cuts verification time dramatically, allowing AP teams to focus on strategic budgeting rather than minutiae.
How secure is the data in your custom AI system?
Security is paramount in real estate, where invoices often contain sensitive tenant data. We use enterprise-grade encryption, SOC 2 compliance, and role-based access controls tailored to your org chart. Data stays within your infrastructure—no cloud dependencies unless you choose them. In one deployment for a 200-property firm, we implemented audit trails that passed external reviews flawlessly. Your IP and financials remain fully owned and protected, with regular penetration testing to stay ahead of threats.
Can this scale if our portfolio doubles in size?
Absolutely. Our solutions are built on scalable frameworks that handle volume spikes, like adding 50 new office buildings overnight. We design for elasticity, processing up to 10,000 invoices monthly without added costs. A client managing industrial parks saw seamless growth from 20 to 60 sites; their AP throughput increased 3x with no staff hires. We monitor performance and optimize proactively, ensuring your system grows as your assets do—efficiently and without disruption.
What's the typical timeline for implementation?
For most commercial real estate firms, we deliver a MVP in 4-6 weeks, followed by full rollout in 8-10 weeks. This includes discovery, build, testing, and training. We prioritize quick wins, like automating 80% of your routine invoices first. One regional developer went live with core features in 5 weeks, processing their first automated batch during a busy Q4. Post-launch, we provide support to refine based on your feedback, hitting full efficiency within the first quarter.
How do you ensure the AI understands our unique workflows?
We start with a detailed audit of your processes, interviewing key stakeholders like property controllers and vendors. Then, we train the AI on your anonymized historical data—think past invoices from retail leases or construction draws. This custom model learns your coding conventions and exceptions, like regional tax variations. Unlike off-the-shelf tools, ours adapts over time via machine learning, improving accuracy by 15% in the first six months for most clients. It's built for you, not adapted from someone else's playbook.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.