Stop Losing Hours Chasing Down Inaccurate Invoices from Suppliers and Get Paid Faster with AI That Understands Your Shop Floor Realities
Imagine cutting your invoice processing time from 15 hours a week to under 2, while slashing errors by 90%—all without the hassle of clunky off-the-shelf software that doesn't get custom fab workflows.
Join 150+ businesses with streamlined AP that saves 20+ hours weekly
The "Invoice Chaos" Problem
Manual data entry from supplier bills for welding consumables like electrodes and flux eats into your welders' downtime during shift changes
PO mismatches on steel beam deliveries delay payments and strain relationships with structural steel vendors
Handwritten field notes from job sites on rebar placements get lost, causing invoice disputes on custom structural orders
Month-end pileup of fabrication invoices overwhelms your small AP team during peak steel erection seasons
Inaccurate tracking of material costs for CNC-cut plates inflates project bids and erodes ROI on custom assemblies
Disconnected systems mean chasing paper trails for weld certifications between shop floor CNC machines and office ERP
Tailored AI Invoice Processing Built for Your Fabrication Workflow
We've helped 50+ fabrication shops like yours eliminate AP bottlenecks with field-tested AI that scales with your operations
Why Choose Us
Let's be honest—off-the-shelf invoice tools treat every business the same, but your custom fab shop deals with unique challenges like variable material specs and on-site adjustments. That's why we build AI solutions from the ground up, trained on your actual invoices, POs, and shop data. You're probably thinking, 'Will this actually fit our irregular workflows?' Here's the thing: we start by mapping your exact process, from receiving a bent steel invoice to matching it against CNC job logs. No templates. Just a flexible system that captures data via OCR, flags discrepancies like wrong alloy grades, and routes approvals to the right foreman—all integrated into your existing tools. It's like having a digital AP clerk who knows your shop inside out.
What Makes Us Different:
Why This Delivers Real ROI for Your Shop
Faster Cash Flow Without the Guesswork
Faster Cash Flow Without the Guesswork: No more waiting weeks to verify custom steel flange invoices against detailed shop drawings and weld maps. Our AI cross-checks dimensions, tolerances, and certifications automatically, cutting approval cycles from 7 days to 24 hours. One fabrication shop we worked with saw their DPO drop by 15 days, freeing up $200K in working capital to invest in a new plasma cutter for faster prototyping.
Slash Errors and Disputes with Precision Matching
Slash Errors and Disputes with Precision Matching: Fabrication invoices often have quirky details like custom weld tolerances, galvanizing fees, or rush surcharges for emergency beam repairs. We build AI that learns these nuances from your historical data, reducing mismatches by 85%. This means fewer calls to suppliers over billing errors on structural components, saving your team 10 hours a week and keeping vendor relationships solid during tight crane lift deadlines.
Scale AP as Your Shop Grows, Without Hiring More Staff
Scale AP as Your Shop Grows, Without Hiring More Staff: As orders ramp up from 50 to 200 custom structural assemblies a month, generic tools buckle under the volume of varying material specs and site mods. Our custom system handles it all, automating 70% of your AP tasks including PO-to-invoice matching for bolted connections. A metal fab client told us they processed 30% more invoices last quarter with the same two-person team, all while focusing on precision welds instead of chasing paperwork for formwork deliveries.
What Clients Say
""Before AIQ, our AP was a nightmare—chasing down invoices for custom stainless steel brackets with varying weld specs took forever, and we'd lose track of on-site mods from the fabrication floor. Now, it auto-pulls data from our barcode scans on incoming plates and matches to POs in minutes. We've cut processing time by half and caught a $5K overcharge on galvanized fittings from a supplier last month alone.""
Mike Harlan
Operations Manager, Precision Metal Works Inc.
""I was skeptical about AI handling our variable fab invoices with fluctuating costs for aluminum extrusions, but they built something that actually understands our daily weld logs and material variances from CNC routing. No more manual entry during crunch times on bridge component runs. Saved us about 12 hours a week, and our accountant says month-end close is down to three days from ten, just in time for Q4 rebar orders.""
Sarah Kline
CFO, Apex Fabrication & Supply Co.
""Generic software couldn't keep up with our on-site adjustments for structural steel I-beams, like last-minute cuts for foundation alignments. AIQ's system integrates right into our field tablets and rugged laptops, flagging mismatches in bolt patterns before they become disputes. We've reduced payment delays by 40%, which has kept our steel erection subs happy and projects on track for commercial high-rises.""
Tom Reyes
Shop Foreman, BuildForge Structural Manufacturing
Simple 3-Step Process
Discovery and Custom Mapping
We dive into your current AP process, reviewing sample invoices, POs, and shop workflows to identify pain points like mismatched fab specs. This ensures the AI is built for your exact needs, not some cookie-cutter setup.
AI Model Training and Integration
Using your data, we train the AI to recognize custom elements like alloy types or job site addendums, then connect it to your ERP and accounting tools for seamless data flow—no more isolated spreadsheets.
Testing, Launch, and Optimization
We run pilots on real invoices, tweak for accuracy, and go live with training for your team. Post-launch, we monitor and refine, just like fine-tuning a CNC machine for precision cuts.
Why We're Different
What's Included
Common Questions
How does this handle the unique invoices we get for custom fabrication parts?
In custom fab shops, invoices often include one-off details like specific weld types or custom bends that generic tools miss. We train our AI on your past invoices and shop data, so it learns to extract and match those nuances automatically. For example, if a supplier bills for A36 steel but your PO called for 304 stainless, it flags it instantly. This setup reduces errors by up to 90%, and we've seen shops cut dispute resolution time from days to hours. It's all built around your workflow, ensuring nothing slips through during busy production runs.
Will this integrate with our existing ERP like JobBOSS or QuickBooks?
Absolutely—integration is our specialty. We create deep, two-way connections that pull in PO data from your ERP and push approved invoices directly into accounting without double-entry. For a fabrication shop using JobBOSS, we might link it to auto-match against work orders, updating costs in real-time. No brittle APIs that break; it's robust and scalable. One client went from manual exports to fully synced data in under two weeks, saving their team 8 hours weekly on reconciliations.
What if our shop has handwritten notes on invoices from the field?
Handwritten field notes are common in construction and fab, adding chaos to processing. Our AI uses advanced handwriting recognition tailored to your team's style—think scribbles on material delivery slips. It converts them to structured data, like extracting quantities or adjustments, and ties them to the invoice. We tested this with a client who had 20% of their bills with notes; accuracy hit 95% after training, eliminating re-entry and speeding up approvals. It's flexible, adapting as your notation evolves.
How long does it take to see ROI from this custom solution?
Most fab shops see payback in 3-6 months. By automating 70-80% of manual tasks, you're looking at 10-20 hours saved per week per AP person, at say $30/hour—that's $1,500-$3,000 monthly. Plus, fewer errors mean avoided overpayments, often $5K+ yearly. We focus on quick wins like faster PO matching, so you feel the impact during your first billing cycle. A recent project for a steel fabricator recouped costs in four months through reduced month-end overtime.
Is the system secure for handling sensitive cost and vendor data?
Security is non-negotiable in manufacturing, where invoice data ties to proprietary bids and supplier pricing. We build with end-to-end encryption, role-based access (e.g., foremen see only their jobs), and compliance with standards like SOC 2. Data stays in your controlled environment—no cloud risks unless you choose it. For a construction client, we added audit trails that tracked every access, helping them pass vendor audits effortlessly. It's designed to protect your competitive edge, just like securing a job site.
Can we start small and expand to other areas like inventory?
Yes, our multi-service approach lets you begin with invoice processing and layer on features like AI inventory forecasting for raw materials. We design it modular, so adding demand predictions based on invoice trends is seamless. A fab shop started with AP, then integrated inventory matching—within six months, they optimized stock levels, cutting overstock by 25%. It's built for your growth, evolving from bottleneck solver to full operational hub without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.