Stop Losing Hours to Manual Invoice Chasing After Every Wiring Job Automate Your Invoice Processing with Custom AI Built for Electrical Contractors
In the home services industry, electricians waste an average of 15 hours per week on billing admin, leading to delayed payments and cash flow crunches that hit 30% of small electrical firms hardest during peak seasons.
Join 250+ home services businesses with streamlined billing and faster payments
The "Invoice Overload" Problem
Chasing paper invoices from electrical suppliers after late-night emergency outage calls, often delaying restocking of critical breakers and conduits
Manual data entry errors spiking during peak rewiring seasons for older homes, leading to incorrect billing for wire gauges and fixture counts
Delayed approvals for residential panel upgrades from 100A to 200A service while waiting on foreman sign-offs from site inspections
Cash flow hits from unmatched invoices after multi-room lighting installs in new home constructions, with mismatched fixture and ballast costs
Overlooked vendor discounts on bulk purchases of Romex wire and MC cable due to scattered records from multiple job sites
End-of-month reconciliation nightmares blending job costs for GFCI outlets and overhead like fleet maintenance for service vans
Tailored AI Invoice Processing Designed for Your Electrical Workflow
With over a decade building enterprise-grade systems for trades like yours, we've helped 150+ home services firms reclaim control over their finances.
Why Choose Us
One-size-fits-all software treats every invoice like a generic receipt. Not for electricians. We craft custom AI solutions that understand your world: from parsing supplier bills for conduit and breakers to integrating with your scheduling app for job-specific approvals. It's flexible, built to handle the chaos of on-call repairs and large-scale commercial bids. No more sifting through email attachments after a long day troubleshooting circuits. Our system captures, verifies, and processes everything automatically, ensuring your books reflect the real rhythm of fieldwork.
What Makes Us Different:
Unlock Efficiency That Powers Your Electrical Business
Faster Payments, Smoother Cash Flow
Faster Payments, Smoother Cash Flow: Imagine invoices for that multi-room recessed lighting project auto-generated and sent the moment the job wraps, including exact counts of LED bulbs and transformers. Our custom AI cuts processing time from days to hours, boosting your average collection period by 25%. Electricians using our systems report 40% fewer overdue accounts, freeing up capital for stocking up on conduit and junction boxes before the next surge in demand for kitchen remodels.
Error-Free Billing That Builds Client Trust
Error-Free Billing That Builds Client Trust: Manual entry is like wiring a house without a blueprint—prone to shorts and fires. We build AI that cross-checks invoice details against your job logs, catching discrepancies in material costs like mismatched pricing for NM cable versus UF wire before they bill the client. This precision has helped firms reduce billing disputes by 60%, strengthening those vital relationships with repeat homeowners and contractors on projects like bathroom overhauls.
Scalable for Growth Without the Headache
Scalable for Growth Without the Headache: As your team expands from solo outlet replacements to handling full-home EV charger installations, our solution scales with you. It's custom-built to adapt to more jobs, more suppliers for specialized components like surge protectors, and complex bids for solar tie-ins, without the subscription bloat. Clients see a 35% drop in admin overhead, letting you focus on what you do best: delivering reliable power solutions for modern homes.
What Clients Say
"Before AIQ, we'd spend Fridays buried in invoice stacks from our recent multi-unit apartment complex rewiring jobs, fumbling with costs for 12/2 Romex and panel schedules. Now, the system pulls everything into QuickBooks automatically, including exact material takeoffs, and we've shaved two weeks off our payment cycles. It's a game-changer for keeping the service vans stocked with breakers without dipping into savings during peak summer installs."
Mike Rivera
Owner, Riverside Electrical Services, specializing in residential multi-family rewiring
"I was skeptical about AI handling our variable supplier bills for emergency repairs after storm-damaged wiring calls, but it nailed the categorization every time—even spotting a missed 15% discount on our bulk order of 10-gauge THHN wire last month. Saved us about $2,000 unexpectedly, and my bookkeeper finally gets weekends back instead of reconciling outlet and switch inventories."
Sarah Chen
Operations Manager, Apex Wiring Solutions, focused on emergency home electrical repairs
"Integrating this with our field app means approvals happen on-site, right after inspecting a faulty 200A breaker panel during a routine home safety audit. No more back-and-forth emails chasing sign-offs on GFCI placements. Our cash flow improved noticeably during the holiday rush for festive lighting setups, and we're actually ahead on taxes for the first time in years thanks to auto-matched vendor receipts."
Tom Hargrove
Lead Electrician, Horizon Power Pros, experts in home panel upgrades and safety inspections
Simple 3-Step Process
Discovery and Mapping
We dive into your daily operations—reviewing how invoices flow from supplier deliveries to job completions. This ensures the AI aligns perfectly with your workflow, like syncing with your dispatching software for real-time job updates.
Custom AI Build and Integration
Our engineers construct the system from scratch, training it on your invoice patterns and connecting it to tools like Xero or your CRM. Test runs mimic real scenarios, such as processing bills from a multi-day solar panel install.
Deployment and Optimization
Go live with full training for your team. We monitor performance for the first month, tweaking for accuracy—like fine-tuning recognition of handwritten notes from on-site purchases—delivering a polished, owned solution.
Why We're Different
What's Included
Common Questions
How does this handle invoices from multiple suppliers during a big project?
Our custom AI is trained on your supplier patterns, automatically categorizing and routing invoices based on project details. For instance, during a commercial build with various vendors for wiring and fixtures, it cross-references purchase orders from your scheduling app to match everything accurately. This prevents mismatches that could delay payments or inflate costs. We've seen electricians reduce reconciliation time by 70%, allowing focus on fieldwork rather than desk work. Integration is seamless, pulling data directly into your system without manual uploads.
What if my team is mostly in the field and not at desks?
That's exactly why we design for mobility. The system includes a simple app interface for on-site approvals—snap a photo of an invoice at the hardware store, and AI processes it instantly. No need for office return. For your crew handling residential repairs, it notifies the right person via text or push, with one-tap approval. This field-first approach has helped similar businesses cut approval delays from days to minutes, ensuring cash flow keeps pace with your on-call schedule.
Is this secure for sensitive financial data in my electrical business?
Security is non-negotiable, especially with client payment details and supplier contracts. We use enterprise-grade encryption and role-based access, ensuring only authorized team members see invoice specifics. Built on secure frameworks, it complies with standards like SOC 2, protecting against breaches common in shared cloud tools. For electricians dealing with commercial bids, this means peace of mind that job cost data stays confidential, avoiding risks that could lead to lost contracts or legal issues.
How long until I see results after implementation?
Most clients notice immediate wins post-deployment. Within the first week, AI starts automating data entry for incoming invoices, freeing up hours. Full optimization takes 4-6 weeks as we refine based on your usage—like tuning for seasonal surges in HVAC-related electrical work. One electrician reported a 50% drop in manual processing right away, with payments accelerating noticeably by month-end. We provide ongoing support to ensure sustained gains.
Can it integrate with my existing tools like Jobber or QuickBooks?
Absolutely, we specialize in deep, two-way integrations. For Jobber users, it pulls job details to auto-match invoices; for QuickBooks, it pushes verified data directly, eliminating re-entry. This creates a single source for your electrical operations, from quoting to billing. Unlike superficial connections that break, our custom APIs handle complexities like variable pricing on custom panels. Firms report 40% less time on month-end closes after setup.
What makes this better than off-the-shelf invoicing software?
Off-the-shelf tools force your workflow into their box, ignoring electrician nuances like job-specific material tracking. We build yours custom, adapting to irregular hours and multi-job days. It's owned by you—no subscriptions trapping you in upgrades. With AI tailored to home services, it handles real scenarios like emergency overtime billing, delivering 80% faster processing than generic apps, based on our benchmarks.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.