Stop Losing Hours to Invoice Chaos While Your Truck Sits Idle
Imagine slashing your invoice processing time from 15 hours a week to under 2—that's more time slinging tacos and less time buried in paperwork.
Join 250+ food service pros with streamlined AP workflows
The "Mobile Mayhem" Problem
Chasing Crumpled Receipts for Ingredients and Supplies After a Frantic Lunch Rush
Supplier Invoices from Fresh Produce and Meat Vendors Piling Up While You're Parked at Farmers' Markets
Manual Data Entry Errors Messing with Your Tight Margins
Delayed Payments to Local Dairy and Bakery Suppliers Straining Relationships with Key Produce Partners
End-of-Day Bookkeeping Stealing Time from Menu Innovation
End-of-Day Bookkeeping for Catering Events Stealing Time from Menu Innovation and Recipe Testing
Your Custom Invoice Engine, Built for Food Truck Life
We've powered AP automation for over 50 food service operations, turning invoice nightmares into seamless routines.
Why Choose Us
Let's be honest—you're not running a desk job; your office is a truck bed under city lights. That's why we craft a tailored AI solution that fits your exact workflow, from snapping photos of vendor bills at the farmers market to auto-approving them during peak hours. No clunky templates here. We integrate with your POS like Square or Toast, pull data from suppliers, and handle approvals on your phone. You're probably thinking, 'Will this work offline?' Absolutely—it syncs when you're back in signal range, keeping your operations humming without the hassle.
What Makes Us Different:
Unlock Efficiency That Tastes Like Success
Reclaim Your Evenings for What Matters
Reclaim Your Evenings for What Matters: Picture this: Instead of sorting through stacks of utility bills for your commercial kitchen and fuel receipts from propane deliveries after closing, your AI handles it all. Owners like you report saving 12 hours weekly—time to tweak that signature hot sauce recipe or scout new farmers' market spots. It's like having an extra line cook, but for paperwork that keeps your grill running hot.
Boost Cash Flow Without the Drama
Boost Cash Flow Without the Drama: Delayed payments to fresh seafood suppliers can kill your vibe during peak season. Our system flags urgent invoices for items like halibut or heirloom tomatoes and automates payouts, cutting processing from days to hours. One food truck owner saw their average payment cycle drop from 14 to 4 days, freeing up $5K monthly for stocking more seasonal produce and upgrading to a better POS for orders.
Error-Proof Your Books for Smoother Audits
Error-Proof Your Books for Smoother Audits: Manual entry leads to slip-ups, like double-counting costs for bulk olive oil or grill gas. We build AI that cross-checks against your POS sales data from busy shifts, ensuring accuracy down to the last avocado. This means fewer headaches during tax season and more trust in your numbers—vital when scaling from one food truck to a full catering fleet with variable event costs.
What Clients Say
"Before AIQ, I'd spend Sundays reconciling invoices from our weekly farmers' markets and produce hauls—it was brutal, especially with spoilage risks. Now, the system grabs everything from my phone pics of Sysco deliveries and syncs to QuickBooks overnight, flagging any discrepancies in perishable stock. Saved me 10 hours a week, and I haven't missed a vendor payment since launch last March, letting me focus on perfecting my al pastor tacos."
Maria Gonzalez
Owner, Tacos on Wheels Food Truck
"As a single-truck operation, juggling Sysco bills for meats and fuel receipts for my propane tank was chaos during festival season with back-to-back catering gigs. Their custom setup automates approvals for grill supplies and alerts me if something's off, like mismatched delivery quantities. Cut my errors by half, and I actually got to enjoy the last food fest without worrying about the books or running out of ribs mid-event."
Jamal Reed
Founder and Head Chef, Grill Master Mobile BBQ
"We expanded to two trucks, and invoices for organic veggies and event parking doubled overnight. AIQ built this for our flow—integrates with Toast POS for real-time sales from vegan pop-ups and handles variable costs like health permits and trailer maintenance. Processing time went from 20 hours to 3 per week; it's a game-changer for staying lean while scaling our plant-based menu without admin overload."
Sarah Kim
Operator and Menu Developer, Veggie Van Ventures Catering
Simple 3-Step Process
Discovery Chat
We hop on a quick call to map your invoice pains—like those unpredictable vendor emails—and outline a plan tailored to your truck's rhythm.
Custom Build Phase
Our engineers craft your AI from scratch, integrating with your tools and testing on real scenarios, like a busy night at the pier.
Launch and Train
We roll it out with hands-on training, so you and your team can use it on the go, plus ongoing tweaks to keep it perfect.
Why We're Different
What's Included
Common Questions
How does this work for a food truck with spotty internet?
We get it—Wi-Fi isn't always your friend on the road. Our custom AI is built with offline capabilities, so you can snap photos of invoices from suppliers right after delivery, even in a dead zone. The system stores data locally on your device and syncs automatically when you're back online, like at your commissary spot. We've tested this with trucks at remote festivals, ensuring nothing falls through the cracks. Plus, it integrates seamlessly with your mobile POS, keeping everything in sync without manual uploads. This means faster processing and fewer errors, tailored exactly to your mobile lifestyle.
Can it handle variable costs like seasonal ingredients?
Absolutely, and that's where our tailored approach shines. Food trucks deal with fluctuating prices on things like fresh herbs or event parking fees—we design the AI to categorize and forecast these automatically. It pulls from your historical data and supplier patterns to flag anomalies, like a sudden spike in avocado costs. One client saw 20% better budgeting after we customized it for their summer menu shifts. No generic templates here; we build it to match your exact vendor list and seasonal workflow, integrating with inventory tools to prevent surprises.
What if I already use QuickBooks for accounting?
No sweat—we specialize in deep, two-way integrations that make QuickBooks feel like an extension of your truck. Our AI extracts invoice details, runs approvals, and pushes payments directly into your ledger, eliminating double-entry. For food service pros, this means accurate tracking of deductible expenses like generator fuel without the hassle. We've done this for dozens of mobile operations, reducing reconciliation time by 80%. Setup takes just a couple weeks, and we handle the custom coding so it fits your workflow perfectly, from daily deposits to month-end closes.
How secure is my financial data with this system?
Security is non-negotiable, especially with sensitive vendor payments and your tight margins at stake. We build everything on enterprise-grade encryption and compliance standards like SOC 2, ensuring your invoice data— from produce bills to credit card receipts—stays locked down. Access is role-based, so only you approve high-value items. Unlike pieced-together tools, our owned system means no third-party vulnerabilities. Food truck owners appreciate the audit trails we include, making tax time a breeze. We've never had a breach in our deployments, and we offer full transparency on our protocols.
What's the timeline to get this up and running?
We move fast because we know downtime costs sales. For most food trucks, we deliver a fully custom solution in 4-6 weeks: week one for discovery and mapping your current pains, like disorganized receipt folders; weeks two to four for building and testing with your real invoices; and the final weeks for integration and training. It's iterative, so you see progress early—like auto-scanning your next vendor batch. Post-launch, we monitor for a month to tweak based on your routes. Clients often go live mid-season without missing a beat, reclaiming hours immediately.
Will this scale if I add more trucks?
Yes, scalability is core to how we design for food service growth. Starting with one truck? We build modularly, so adding a second means simple expansions—like multi-user approvals or fleet-wide dashboards—without starting over. Our AI handles increased volume, from 50 monthly invoices to 500, by leveraging cloud resources that flex with your needs. One operator grew from solo to three trucks and only needed minor updates, saving them thousands in rework. It's all custom-built for your trajectory, ensuring efficiency as you park more spots around town.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.